Cleaning Contract Oxfordshire

Cleaning Contract Oxfordshire

Cleaning of internal and some external areas of the Academy building, covering daily and periodic cleaning and deep cleaning on a planned basis, plus ad-hoc cleaning services.

United Kingdom-Banbury: Accommodation cleaning services

2014/S 125-222704

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Oxfordshire Academy
Drayton Road
Contact point(s): Site and Facilities
For the attention of: Richard Messenger
OX16 0UD Banbury
UNITED KINGDOM
Telephone: +44 1295224300
E-mail: richard.messenger@northoxfordshire-academy.org

Internet address(es):

General address of the contracting authority: http://www.northoxfordshire-academy.org/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA23887

Further information can be obtained from: North Oxfordshire Academy
Drayton Road
OX16 0UD Banbury
UNITED KINGDOM
Telephone: +44 1295224300
E-mail: richard.messenger@northoxfordshire-academy.org
Internet address: http://www.northoxfordshire-academy.org/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Oxfordshire Academy
Drayton Road
OX16 0UD Banbury
UNITED KINGDOM
Telephone: +44 1295224300
E-mail: richard.messenger@northoxfordshire-academy.org
Internet address: http://www.northoxfordshire-academy.org/

Tenders or requests to participate must be sent to: North Oxfordshire Academy
Drayton Road
OX16 0UD Banbury
UNITED KINGDOM
Telephone: +44 1295224300
E-mail: richard.messenger@northoxfordshire-academy.org
Internet address: http://www.northoxfordshire-academy.org/

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

United Learning Trust, North Oxfordshire Academy, Cleaning Contract

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: North Oxfordshire Academy, Drayton Road, Banbury, OX16 0UD

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cleaning of internal and some external areas of the Academy building, covering daily and periodic cleaning and deep cleaning on a planned basis, plus ad-hoc cleaning services. Provision of janitorial services, litter picking, washing up and tidying of staff kitchens, recycling and waste, doors, walls and floors kept clean across the building, changing rooms, showers, etc. – all with the exception of the student and refectory kitchens.

II.1.6)Common procurement vocabulary (CPV)

90911100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 90 000 and 150 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 30.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment one month in arrears, subject to meeting KPI’s, to be invoiced on a monthly basis.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited company

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract must be performed around the school opening times and timetables.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Must be prepared for all staff to undergo a full DBS check and share the result with the Academy to be recorded on the Single Central Record as per OFSTED guidance.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of response to tender documentation. Weighting 30

2. Quality of response to environmental requirements. Weighting 30

3. Pricing. Weighting 40

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 18.7.2014 – 10:00

Place:

Site and Facilities Office, North Oxfordshire Academy.

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Academy currently has a cleaning contract, in the event that another company wins the contract, staff will have to be transferred under TUPE arrangements to the new contractor, this exercise will have to be carried out between the two companies and will not require the involvement of the Academy team.
(MT Ref:136401)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Richard Messenger
North Oxfordshire Academy Drayton Road
OX16 0UD Banbury
UNITED KINGDOM
E-mail: richard.messenger@northoxfordshire-academy.org
Telephone: +44 01295224300
Internet address: northoxfordshire-academy.org

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2014

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