Cleaning Contracts for European Commission in UK

Cleaning Contracts for European Commission in UK

Cleaning services for the offices of the European Commission Representations in Belfast (lot 1), Cardiff (lot 2) and Edinburgh (lot 3).

United Kingdom-London: Cleaning services for the offices of the European Commission Representations in Belfast (lot 1), Cardiff (lot 2) and Edinburgh (lot 3)

2015/S 111-200635

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission Representation in the United Kingdom
Europe House, 32 Smith Square
For the attention of: Mrs Anne Jung
SW1P 3EU London
UNITED KINGDOM
Telephone: +44 2079731957
E-mail: comm-uk-procurement3@ec.europa.eu
Fax: +44 2079731900

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/unitedkingdom/work_with_eu/tenders/index_en.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning services for the offices of the European Commission Representations in Belfast (lot 1), Cardiff (lot 2) and Edinburgh (lot 3).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cleaning services for the offices of the European Commission Representations in Belfast (lot 1), Cardiff (lot 2) and Edinburgh (lot 3).

II.1.6)Common procurement vocabulary (CPV)

90919200, 90911300, 90921000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Belfast, between 12 000 EUR and 18 000 EUR per year, and between 60 000 EUR and 90 000 EUR for 5 years, VAT excluded.
Lot 2 — Cardiff, between 10 000 EUR and 15 000 EUR per year, and between 50 000 EUR and 75 000 EUR for 5 years, VAT excluded.
Lot 3 — Edinburgh, between 12 000 EUR and 18 000 EUR per year, and between 60 000 EUR and 90 000 EUR for 5 years, VAT excluded.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 4

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Cleaning services for the offices of the European Commission Representation in Belfast (lot 1)

1)Short description

Cleaning services for the offices of the European Commission Representation in Belfast.

2)Common procurement vocabulary (CPV)

90919200, 90911300, 90921000

3)Quantity or scope

Lot 1 — Belfast, between 12 000 EUR and 18 000 EUR per year, and between 60 000 EUR and 90 000 EUR for 5 years, VAT excluded.
Estimated value excluding VAT:
Range: between 12 000 and 18 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Cleaning services for the offices of the European Commission Representation in Cardiff (lot 2)

1)Short description

Cleaning services for the offices of the European Commission in Cardiff.

2)Common procurement vocabulary (CPV)

90919200, 90911300, 90921000

3)Quantity or scope

Lot 2 — Cardiff, between 10 000 EUR and 15 000 EUR per year, and between 50 000 EUR and 75 000 EUR for 5 years, VAT excluded.
Estimated value excluding VAT:
Range: between 10 000 and 15 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Cleaning services for the offices of the European Commission Representation in Edinburgh (lot 3)

1)Short description

Cleaning services for the offices of the European Commission Representation in Edinburgh.

2)Common procurement vocabulary (CPV)

90919200, 90911300, 90921000

3)Quantity or scope

Lot 3 — Edinburgh, between 12 000 EUR and 18 000 EUR per year, and between 60 000 EUR and 90 000 EUR for 5 years, VAT excluded.
Estimated value excluding VAT:
Range: between 12 000 and 18 000 EUR

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment for the services provided — routine schedule of cleaning work plus exceptional additional and extra services on 1 single invoice will be made every month in the manner set out in the draft contract, on presentation of a proper invoice drawn up in conformity with national law and of all substantiating documents mentioning the services performed during the month in question, notably the written request/s of the contracting authority for exceptional additional and/or extra services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See points 10 and 11 of the tender specifications.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See point 12 of the tender specifications.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See point 12 of the tender specifications.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See point 12 of the tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PO/2015-02-INF/LON.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.7.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2015 – 18:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.8.2015

Place:

Representation of the European Commission in the United Kingdom, 32 Smith Square, London, SW1P 3EU, UNITED KINGDOM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Maximum 1 person per tenderer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

General Court of the Court of Justice of the European Union
boulevard Konrad Adenauer
2925 Luxembourg
LUXEMBOURG
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.3)Service from which information about the lodging of appeals may be obtained

General Court of the Court of Justice of the European Union
boulevard Konrad Adenauer
2925 Luxembourg
LUXEMBOURG
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.5)Date of dispatch of this notice:

1.6.2015

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