Cleaning Materials Framework 2016

Cleaning Materials Framework 2016

The Council requires a single contractor to provide cleaning materials from the core product list to the Sussex Cleaning Materials Consortium.

United Kingdom-Chichester: Cleaning and polishing products

2016/S 037-060023

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Daniel Jackson
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302226955
E-mail: daniel.jackson@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

West Sussex County Council, Brighton and Hove City Council, Eastbourne Borough Council, East Sussex County Council, East Sussex Fire and Rescue Service, Sussex Police, Wealden District Council, Surrey Parish and District Councils, Surrey Schools, Surrey Commercial Services Cleaning, Surrey Commercial Services Catering, Surrey County Council, Runnymede Borough Council, Surrey Police, Guildford BC, Reigate and Banstead Borough Council, West Sussex Parish Councils, for all sites please see additional information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WSCC DJ Cleaning Materials 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Council requires a single contractor to provide cleaning materials from the core product list to the Sussex Cleaning Materials Consortium (SCMC). The current Consortium members are:
— West Sussex County Council,
— Brighton and Hove City Council,
— Chichester District Council,
— Eastbourne Borough Council,
— East Sussex County Council,
— East Sussex Fire and Rescue Service,
— Sussex Police,
— Wealden District Council,
— Surrey Parish and District Councils,
— Surrey Schools,
— Surrey Commercial Services Cleaning,
— Surrey Commercial Services Catering,
— Surrey County Council,
— Runnymede Borough Council,
— Surrey Police, Guildford BC,
— Reigate and Banstead Borough Council.
NUTS code UKJ4,UKK2,UKJ1,UKJ3,UKF2,UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council will be seeking to award a Single Provider Framework for the purchase of Cleaning Materials.

II.1.6)Common procurement vocabulary (CPV)

39800000, 39224300, 39830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 23.5.2016. Completion 22.5.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the procurement documents.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the procurement documents.
Minimum level(s) of standards possibly required: As per the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the procurement documents.
Minimum level(s) of standards possibly required:
As per the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CWSCC – 004572

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 85-151758 of 2.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 22.3.2016 – 10:00

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement is being managed by Capita Business Services Limited (‘Capita’) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
Suppliers will be expected to deliver services that demonstrate a Best Value approach as defined by the government.
The framework term will be for a period of 2 years and may be extended depending on the ongoing need, budget availability and contract performance up to a period of 2 additional 1 year periods to a maximum contract period of 4 Years.
West Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
Other permitted Public Bodies as detailed in this notice may join this framework at a later date, during the lifetime of the framework and any subsequent extensions.
The value range declared is due to no information being available on the potential spend of the other permitted bodies that are eligible to access this contract as detailed above.
The maximum value detailed within this notice will not be exceeded during the life of the framework agreement.
This will be a single provider framework as set out in the procurement documentation.
Additional information within Section 1.2) of this notice:
The full list of potential organisations that may use this framework are: West Sussex County Council, Brighton and Hove City Council, Eastbourne Borough Council, East Sussex County Council, East Sussex Fire and Rescue Service, Sussex Police, Wealden District Council, Surrey Parish and District Councils, Surrey Schools, Surrey Commercial Services Cleaning, Surrey Commercial Services Catering, Surrey County Council, Runnymede Borough Council, Surrey Police, Guildford BC, Reigate and Banstead Borough Council, West Sussex Parish Councils, All educational establishments within the named authorities, The members of the Central Buying Consortium (CBC) — Beford Borough Council, Buckinghamshire County Council, Central Befordshire Council, Coventry City Council, Dorset County Council, Essex County Council, Hampshire County Council, Hertfordshire County Council, Kent County Council, Luton Borough Council, Milton Keynes Borough Council, Northampton Borough Council, Northamptonshire County Council, Oxfordshire County Council, Portsmouth City Council, Southampton City Council, Suffolk County Council, West Sussex County Council.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.2.2016

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