Cleaning Services at Buckinghamshire County Council

Cleaning Services at Buckinghamshire County Council

Buckinghamshire County Council is seeking a contractor for cleaning services at Aylesbury New County Offices and 43 other sites across the County.

United Kingdom-Aylesbury: Building-cleaning services

2015/S 231-420188

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Buckinghamshire County Council
8th floor, NCO, Walton Street
For the attention of: Mr Adrian Ratcliff
HP20 1YG Aylesbury
UNITED KINGDOM
Telephone: +44 1296383337
E-mail: aratcliff@buckscc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.buckscc.gov.uk

Address of the buyer profile: http://sebp.due-north.com

Electronic access to information: http://sebp.due-north.com

Electronic submission of tenders and requests to participate: http://sebp.due-north.com

Further information can be obtained from: Buckinghamshire County Council
8th floor, NCO, Walton Street
For the attention of: Mr Adrian Ratcliff
HP20 1YG Aylesbury
UNITED KINGDOM
Telephone: +44 1296383337
E-mail: aratcliff@buckscc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Buckinghamshire County Council
8th floor, NCO, Walton Street
For the attention of: Mr Adrian Ratcliff
HP20 1YG Aylesbury
UNITED KINGDOM
Telephone: +44 1296383337
E-mail: aratcliff@buckscc.gov.uk

Tenders or requests to participate must be sent to: Buckinghamshire County Council
8th floor, NCO, Walton Street
For the attention of: Mr Adrian Ratcliff
HP20 1YG Aylesbury
UNITED KINGDOM
Telephone: +44 1296383337
E-mail: aratcliff@buckscc.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services at Buckinghamshire County Council New County Offices and Corporate Sites.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKJ13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Buckinghamshire County Council (BCC or ‘the Council’) is seeking a contractor for cleaning services at Aylesbury New County Offices and 43 other sites across the County. The other sites include (but not limited to) Adult Learning Centres, Libraries and Community Centres. Cleaning services are to be provided for office areas, meeting rooms, circulation areas, washroom areas, kitchen and catering areas and external areas including internal and external window cleaning. The contract will commence on the 1.4.16. The Council is of the opinion that TUPE will apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will commence on the 1.4.2016 and end on the 31.3.2018. The contract may be extended by 2 further 1 year periods.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See PQQ.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
Minimum level(s) of standards possibly required: See PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
Minimum level(s) of standards possibly required:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: A score will be awarded to each organisation that has submitted a compliant Pre-Qualification Questionnaire. The scoring system is set out in the PQQ and accompanying documents available on the South East Business Portal.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9WBJ-RBOBW8
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court, Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.11.2015

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