Cleaning Services Contract Coventry

Cleaning Services Contract Coventry

The successful tenderer will be required to provide cleaning services at Henley College Coventry.

United Kingdom-Coventry: Building-cleaning services

2015/S 238-431442

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Henley College Coventry
Henley Road, Bell Green
Telephone: +44 1276673880
NUTS code: UKG33Internet address(es):Main address:
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Henley College Coventry – Cleaning Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful tenderer will be required to provide cleaning services at Henley College Coventry.

The contract being tendered is for 3 years in duration from 1.8.2016 until 31.7.2019, with an option for a further extension at the end of the contract term.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Henley College Coventry, Coventry, West Midlands, United Kingdom.

II.2.4)Description of the procurement:

The successful tenderer will be required to provide cleaning services at Henley College Coventry which is a vibrant and friendly, medium sized FE College that provides education, training and apprenticeships for approximately 5 000 part-time and 1 600 full-time students.

The College has an excellent reputation for vocational courses in a wide range of areas including engineering, hospitality and catering, health and social care, hair and beauty, computing and sport. Study options are available at all levels up to and including higher education.

Henley College Coventry’s redevelopment has now been completed and was officially opened in March 2014. The 8 000 000 GBP facilities at Henley College Coventry includes a new entrance hall with an exhibition space to display learners’ work, a new block with 14 large classrooms and state-of-the-art conference facilities, four new hair and beauty salons, a lively restaurant, a sports and fitness centre, and a Grade One nursery. Henley College Coventry believes in providing the best possible learner experience.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Henley College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a College that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for 3 years in duration from 1.8.2016 until 31.7.2019, with an option for a further extension at the end of the contract term and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present 14 cleaning operatives are employed to work (between the hours of 5:00 and 8:30), Monday to Friday, which includes a Supervisor. The value of the current contract is circa 135 000 GBP + VAT.

The College’s objectives:

— To build upon the already improved standards of cleanliness within the College;

— To receive a service that complies with the service standards;

— To receive consistently high quality cleaning standards;

— To generate an improved learning environment for all students, within the College;

— To receive pro-active management support for the cleaning staff;

— To hold regular review meetings with the successful contractor;

— To achieve overall value for money.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 405 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2016
End: 31/07/2019
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/02/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Henley College Coventry
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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