Cleaning Services Contracts South West

Cleaning Services Contracts South West

6 Lots. Routine cleaning and window cleaning services to internal and external communal areas of schemes.

United Kingdom-Leicester: Accommodation, building and window cleaning services

2018/S 079-176727

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stonewater Limited
Suite C, Lancaster House, Grange Business Park, Enderby Road, Whetstone
Leicester
LE8 6EP
United Kingdom
Telephone: +44 1384471065
E-mail: procurement@effefftee.co.uk
NUTS code: UK
Internet address(es):Main address: https://www.stonewater.org
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Accommodation%2C-building-and-window-cleaning-services./MT58U5H2CK
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Stonewater-Cleaning services contracts

Reference number: T1-4489

II.1.2)Main CPV code

90911000

II.1.3)Type of contract

Services

II.1.4)Short description:

The services required by these contracts, can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and the removal of litter, fly tipping and bulk refuse.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

A Tenderer will not be awarded more than 2 lots. Therefore a minimum of 3 contractors will be appointed.

II.2)Description

II.2.1)Title:

South A

Lot No: Lot 1

II.2.2)Additional CPV code(s)

90911000

II.2.3)Place of performance

NUTS code: UKK
Main site or place of performance:

South West (England).

II.2.4)Description of the procurement:

The services required in Lot 1 — South A can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and the removal of litter, fly tipping and bulk refuse.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical submission — Written responses / Weighting: 40
Quality criterion – Name: Technical submission — Interview / Weighting: 20
Cost criterion – Name: Completed tender book / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4 years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 9 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South B

Lot No: 2

II.2.2)Additional CPV code(s)

90911000

II.2.3)Place of performance

NUTS code: UKK
Main site or place of performance:

South West (England).

II.2.4)Description of the procurement:

The services required in Lot 2 — South B can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical submission — Written responses / Weighting: 40
Quality criterion – Name: Technical submission — Interview / Weighting: 20
Cost criterion – Name: Completed tender book / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4 years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 9 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South C

Lot No: 3

II.2.2)Additional CPV code(s)

90911000

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

South East (England).

II.2.4)Description of the procurement:

The services required in Lot 3 — South C can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical submission — Written responses / Weighting: 40
Quality criterion – Name: Technical submission — Interview / Weighting: 20
Cost criterion – Name: Completed tender book / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 3 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further four years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 9 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South D

Lot No: 4

II.2.2)Additional CPV code(s)

90911000

II.2.3)Place of performance

NUTS code: UKK
Main site or place of performance:

South West (England).

II.2.4)Description of the procurement:

The services required in Lot 4 — South D can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical submission — Written responses / Weighting: 40
Quality criterion – Name: Technical submission — Interview / Weighting: 20
Cost criterion – Name: Completed tender book / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 3 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4 years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South E

Lot No: 5

II.2.2)Additional CPV code(s)

90911000

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

South East (England).

II.2.4)Description of the procurement:

The services required in Lot 5 — South E can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical submission — Written responses / Weighting: 40
Quality criterion – Name: Technical submission – Interview / Weighting: 20
Cost criterion – Name: Completed tender book / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 825 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4 years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 9 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South F

Lot No: 6

II.2.2)Additional CPV code(s)

90911000

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

South East (England).

II.2.4)Description of the procurement:

The services required in Lot 6 — South F can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical submission — Written responses / Weighting: 40
Quality criterion – Name: Technical submission – Interview / Weighting: 20
Cost criterion – Name: Completed tender book / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 825 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4 years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 9 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the SQ and initial tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the SQ and tender documentation for all relevant information on the contract performance conditions.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/05/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/06/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Early 2027.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or any contracts at any stage of the procurement process.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Accommodation%2C-building-and-window-cleaning-services./MT58U5H2CK

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/MT58U5H2CK

GO Reference: GO-2018420-PRO-12270705.

VI.4)Procedures for review

VI.4.1)Review body

Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rose
Orpington
BR6 0JA
United Kingdom
E-mail: procurement@effefftee.co.ukInternet address:www.effefftee.co.uk

VI.4.2)Body responsible for mediation procedures

The Royal Courts of Justice
The Strand
London
W2 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

20/04/2018

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