Cleaning Services Contracts – Wandsworth and Richmond Upon Thames

Cleaning Services Contracts – Wandsworth and Richmond Upon Thames

Wandsworth Borough Council and the London Borough of Richmond Upon Thames are inviting tenders for a contract or contracts to provide Cleaning Services.

United Kingdom-London: Cleaning services

2017/S 223-463908

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Wandsworth
Town Hall, Wandsworth High Street
London
SW18 2PU
United Kingdom
Contact person: Dahamia Stephenson-Knight
Telephone: +44 2088715074
E-mail: dstephenson@wandsworth.gov.uk
NUTS code: UKI34
Internet address(es):
Main address: https://www.delta-esourcing.comAddress of the buyer profile: https://www.wandsworth.gov.uk

I.1)Name and addresses

London Borough of Richmond Upon Thames
44 York Street
Twickenham
TW1 3BZ
United Kingdom
Telephone: +44 2088715074
E-mail: dstephenson@wandsworth.gov.uk
NUTS code: UKI75
Internet address(es):
Main address: https://www.delta-esourcing.comAddress of the buyer profile: www.richmond.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services./6745KT59HE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/6745KT59HE
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-title/6745KT59HE

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Services.

II.1.2)Main CPV code

90910000 – FF01

II.1.3)Type of contract

Services

II.1.4)Short description:

Wandsworth Borough Council and the London Borough of Richmond Upon Thames are inviting tenders for a contract or contracts to provide Cleaning Services (General Cleaning & associated services and Sheltered Housing) across both Boroughs.

II.1.5)Estimated total value

Value excluding VAT: 11 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Please refer to the Procurement documents for more information.

II.2)Description

II.2.1)Title:

Commercial Cleaning and Associated Services

Lot No: 1 (Access Code — 9S84G3J962)

II.2.2)Additional CPV code(s)

90900000
90911000
90911100
90911200
90911300
90918000
90919200
39830000
39831240
45452000
90000000
90600000

II.2.3)Place of performance

NUTS code: UKI34
NUTS code: UKI75
Main site or place of performance:

Wandsworth,Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

The successful tenderer is required to provide commercial cleaning and associated services to include general site cleaning, window cleaning, cleaning consumables, washroom consumables, refrigerator cleaning, supply of air fresheners, supply of feminine hygiene sanitary disposal, feminine hygiene vending facility and products, medical waste bins and confidential waste bins. The term of the proposed contract is five years (60 months) to commence 1.8.2018 with the option at the absolute discretion of the Councils to extend for a further period or periods of up to two years (24 months).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Please refer to the Procurement documents for more information.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The term of the proposed contract is five years (60 months) to commence 1.8.2018 with the option at the absolute discretion of the Councils to extend for a further period or periods of up to two years (24 months).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please refer to the Procurement documents for more information.

II.2)Description

II.2.1)Title:

House Cleaning and Associated Services to Sheltered Housing, Aged and Homeless Persons Dwellings

Lot No: 2 (Access Code — 6745KT59HE)

II.2.2)Additional CPV code(s)

90900000
90910000
90911000
90911100
90911200
90911300
90918000
45452000
90000000
90600000

II.2.3)Place of performance

NUTS code: UKI34
NUTS code: UKI75
Main site or place of performance:

Wandsworth,Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

The successful contractor will be required to provide house cleaning and associated services within the Borough to approximately 25 sheltered housing blocks containing approximately 1078 residential properties, 36 aged persons dwellings in 4 blocks and 126 homeless persons dwellings in 8 blocks. The term of the proposed contract is five years (60 months) with the option at the absolute discretion of the Council to extend for a further period or periods of up to two years (24 months).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Please refer to the Procurement documents for more information.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The term of the proposed contract is five years (60 months) with the option at the absolute discretion of the Council to extend for a further period or periods of up to two years (24 months).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please refer to the Procurement documents for more information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the Procurement documents for more information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Procurement documents for more information.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/12/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/01/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For Lot 1 — https://www.delta-esourcing.com//respond/9S84G3J962

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services./6745KT59HE

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6745KT59HE

GO Reference: GO-20171117-PRO-11413243.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 20794760000

VI.4.2)Body responsible for mediation procedures

Cabinet Office
Whitehall, Westminster
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Councils will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contracts is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Councils as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Councils to amend any document and may award damages.

If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness,

order the relevant Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period

referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall, Westminster
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

17/11/2017

 

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