Cleaning Services for Derby City Councils Connect Derby Buildings

Cleaning Services for Derby City Councils Connect Derby Buildings

Cleaning services required for 5 buildings in Derby city centre and two outside of the city centre.

United Kingdom-Derby: Building-cleaning services

2017/S 063-118312

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby City Council
Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Samina Rashid
Telephone: +44 1332640768
E-mail: samina.rashid@derby.gov.uk
NUTS code: UKF11

Internet address(es):Main address: www.derby.gov.uk

Address of the buyer profile: http://eastmidstenders.org

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Cleaning Services for Derby City Councils Connect Derby Buildings.

Reference number: TD1208

II.1.2)Main CPV code

90911200

II.1.3)Type of contract

Services

II.1.4)Short description:

Connect Derby currently operates a facility management service in 7 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and two outside of the city centre:

1. Friar Gate Studios, Ford Street, Derby, DE11EE;

2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR;

3. Kings Chambers, Queen Street, Derby, DE1 3DS;

4. Riverside Chambers, Full Street, Derby, DE1 3AF;

5. Shot Tower, The Morledge, Derby, DE1 2AW;

6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF;

7. iHub, Infinity Park Way, Infinity Park, Derby, DE24 9FU.

As part of the Connect Derby offer it is essential we provide a clean environment for all staff, visitors and service users within the buildings which is compliant with legislation, rules, regulations and statutory requirements relating to the service. This procurement supports statutory requirement, it involves a European Regional Development Fund (ERDF) grant.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911200
90910000
90919200

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby City Councils Connect Derby Buildings.

II.2.4)Description of the procurement:

Connect Derby currently operates a facility management service in 7 Council owned buildings. The buildings operate as business hubs for private sector companies. There are 5 buildings in Derby city centre and two outside of the city centre:

1. Friar Gate Studios, Ford Street, Derby, DE11EE;

2. Sadler Bridge Studios, Bold Lane, Derby, DE1 3NR;

3. Kings Chambers, Queen Street, Derby, DE1 3DS;

4. Riverside Chambers, Full Street, Derby, DE1 3AF;

5. Shot Tower, The Morledge, Derby, DE1 2AW;

6. Marble Hall, 80 Nightingale Road, Osmaston, Derby, DE24 8BF;

7. iHub, Infinity Park Way, Infinity Park, Derby, DE24 9FU.

As part of the Connect Derby offer it is essential we provide a clean environment for all staff, visitors and service users within the buildings which is compliant with legislation, rules, regulations and statutory requirements relating to the service. This procurement supports statutory requirement, it involves a European Regional Development Fund (ERDF) grant.

In order to carry out this work in the proper fashion, the Service Provider will be responsible for providing all materials and machinery where applicable. The Council will make available the necessary utilities and provide adequate storage facilities for the safe storage of materials and machinery.

The cleanliness and appearance of the various Connect Derby buildings is of high importance to the Connect Derby team and the Council. Connect Derby and the Council strive to present a clean and pleasant environment for its staff, clients and members of the public visiting the various establishments. The Service Provider will strive to achieve this aim for Connect Derby and the Council by its delivery of efficient and effective building cleaning.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Yes the contract is subject to an extension of 24 months in 2 12 month increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Yes the contract is subject to an extension of 24 months in 2 12 month increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: Due to EU Grant funding invested in the Connect Derby project this service needs to be competitively tendered.

II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/05/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/05/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At the end of the contract period in 5 years time.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the “apply online’ link in the bottom right hand corner of the contract notice this will transfer you to the Council’s e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents,(please note we will only accept expressions of interest through the East Mids Tenders e-tendering system, the deadline for expressions of interest is 14:00 on 2.5.2017). To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

On the opportunities portal home page there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companies details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by: clicking on the ‘Search Latest Opportunities’ button located within the ‘Latest Opportunities’ section. This will then open the Opportunities Search screen. Organisation: This field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’. Category: Leave this field blank Contains: Leave this field blank All Opportunities: Leave this field blank Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the East Mids Tenders system to complete the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ”Help’ icon that is located on the home page on the top right of the East Mids Tenders System.

VI.4)Procedures for review

VI.4.1)Review body

Derby City Council
Derby
DE1 2FS
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly(generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/03/2017

 

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