Cleaning Services for Cambridgeshire County Council and Northamptonshire County Council

Cleaning Services for Cambridgeshire County Council and Northamptonshire County Council

Provision of Cleaning Services for publicly owned premises located within the geographical boundaries of the participating organisations.

UK-Cambridge: cleaning services

2012/S 102-170878

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridgeshire County Council and Northamptonshire County Council. LGSS is a Shared Services venture set up by founding partners Cambridgeshire County Council (CCC) and Northamptonshire County Council (NCC).
Shire Hall, Castle Hill
Contact point(s): https:lgss.bravosolution.co.uk
For the attention of: PQQ 27770
CB3 0AP Cambridge
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.cambridgeshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Cleaning Services for publicly owned premises located within the geographical boundaries of the participating organisations.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Within the Counties of Cambridgeshire, Northamptonshire and Central Bedfordshire.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Northamptonshire County Council, Cambridgeshire County Council and Central Bedfordshire Council wish to award individual contracts for the provision of Cleaning Services to public organisations lying within the administrative boundaries of the bodies. The contractor shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans, window cleaning, provision of sanitary bins and nappy bins, barrier matting and other requirements usually associated with a contact of this type, as detailed within the Invitation to Tender. Bidders should note that the above list is not exhaustive, and that the Authorities reserve the right to add or remove functions and properties within their portfolio and indeed the size of those portfolios throughout the life of the contracts.
This exercise shall involve 4 distinct lots; Cambridgeshire-North, Cambridgeshire-South, Northamptonshire and Central Bedfordshire. Bidders are invited to bid for one or more lots.
Bidders should note that Lot 1 (Cambridgeshire North) shall also include Fenland District Council, who shall have their own separate contract with the successful bidder for this lot.
Further information on the make-up and value of the lots is contained within the PQQ.
II.1.6)Common procurement vocabulary (CPV)

90910000, 90911300, 39830000, 90919000, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
There shall be 1 provider appointed for each lot, however it is possible 1 bidder may win more than one lot. For Lots 1,2 and 4 (Cambridgeshire North, South and Central Bedfordshire) the contracts shall commence on 1.4.2013. For Lot 3 (Northamptonshire) the contract shall commence on 1.1.2014. All contracts if extended to their maximum length shall conclude on 31.3.2017.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Cambridgeshire-North

1)Short description
Lot to cover all Corporate County Council Buildings (public and publicly owned) within the District Boundaries of Huntingdonshire, East Cambridge and Fenland in Cambridgeshire. Fenland District Council shall also have their own distinct contract with the successful bidder for this lot.
2)Common procurement vocabulary (CPV)

90910000, 90911300, 39830000, 90919000, 90911000

3)Quantity or scope
Estimated value excluding VAT: 2 160 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Cambridgeshire-South
1)Short description
Lot to cover all Corporate County Council Buildings (public and publicly owned) within the District Boundaries of South Cambridgeshire and Cambridge City in Cambridgeshire.
2)Common procurement vocabulary (CPV)

90910000, 90911300, 39830000, 90919000, 90911000

3)Quantity or scope
Estimated value excluding VAT: 1 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Northamptonshire
1)Short description
Lot to cover a range of public and publicly owned buildings within the County of Northamptonshire.
2)Common procurement vocabulary (CPV)

90910000, 90911300, 39830000, 90919000, 90911000

3)Quantity or scope
Estimated value excluding VAT: 2 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.1.2014. Completion 31.3.2017
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Central Bedfordshire Council
1)Short description
Lot to cover a range of buildings owned or operated by the unitary Council of Central Bedfordshire.
2)Common procurement vocabulary (CPV)

90910000, 90911300, 39830000, 90919000, 90911000

3)Quantity or scope
Estimated value excluding VAT: 1 540 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details within the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details within the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Details within the tender document.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – If you have not registered on this website before, a video tutorial can be found on the link below. Browse to the eSourcing Portal: https://lgss.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – A supplier’s eTendering manual and video tutorial on how to respond to an online tender can be found on the right hand side of the webpage. Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Details within the tender document.
Minimum level(s) of standards possibly required: Details within the tender document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details within the tender document.
Minimum level(s) of standards possibly required:
Details within the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The criteria for selecting candidates to be invited to tender will be defined within the PQQ and the PQQ Guidance Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
2.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.5.2012

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