Cleaning Services – Student Residences Deep Clean Bristol

Cleaning Services – Student Residences Deep Clean Bristol

This tender is for the provision of cleaning services for student residential accommodation and at the University of the West of England.

United Kingdom-Bristol: Cleaning services

2014/S 242-426510

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of the West of England
Coldharbour Lane
For the attention of: Andrew Parsons
BS16 1QY Bristol
UNITED KINGDOM
Telephone: +44 1173283959
E-mail: andrew7.parsons@uwe.ac.uk
Fax: +44 1173283985

Internet address(es):

General address of the contracting authority: http://www.uwe.ac.uk

Address of the buyer profile: http://www.uwe.ac.uk/finance/purchasing/welcome/profile.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services – Student Residences Deep Clean.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This tender is for the provision of cleaning services for student residential accommodation and at the University of the West of England (UWE).
UWE currently provides in excess of 3 000 study bedrooms of residential accommodation to its students. During the summer vacation period (June-September) all areas of the accommodation are given a ‘deep clean’, both within the flats and houses and in the common parts. The University also runs its residential conferences in the accommodation during this time and following these the accommodation received a second ‘final departure clean’ turning the accommodation back to the deep clean specification. Both the deep clean, final departure clean and conferencing cleaning is required to a hotel standard and we are looking for partners who will be able to provide a first class standard of service. The successful tenders will need to be able to demonstrate exceptional levels of organisation, operational management, resource levels and ability and commitment to meet the challenges this opportunity will present.
Please note that UWE will be closed from 12:00 pm on Wednesday 24.12.2014 and will re-open at 8:30 on Monday 5.1.2015. Any expressions of interest or queries received after 10:00 on Wednesday 24.12.2014 will not be responded to until 5.1.2015.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911100, 90911200, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of the West of England invites tenders for summer deep cleaning for its student residences. This will initially be a 1 year contract with the option to extend, subject to satisfactory performance review, on an annual basis up to 4 years.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Failure to complete the Pre-Qualification Questionnaire in full may result in automatic disqualification.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: UWE reserves the right to take reliability with regard to past performance into account when evaluating suppliers. Where required, the information required to demonstrate compliance with the minimum standard for reliability having regard to past performance is set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: UWE reserves the right to take reliability with regard to past performance into account when selecting suppliers.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As per the Pre-Qualification Questionnaire. Documentation can be obtained by expressing an interest at https://in-tendhost.co.uk/he/aspx/Home

Minimum level(s) of standards possibly required:
Tenderers must be able to demonstrate similar experience of cleaning at least 500 bed spaces of accommodation under similar time pressures.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UWE/036/2014E

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.1.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 Years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of the West of England
UNITED KINGDOM

Body responsible for mediation procedures

University of the West of England
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1).
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) (for Utilities) utilities contracts Regulations (SI 2005 No 6) (delete where appropriate) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of the West of England
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

11.12.2014

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