Cleaning Services Tender for Supreme Court

Cleaning Services Tender for Supreme Court

The provision of cleaning services at the Authority is currently being provided under a Ministry of Justice (“MoJ Contract”) contract which is due to expire on 30.4.2013.

UK-London: building-cleaning services

2012/S 179-294769

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Supreme Court of the United Kingdom (the “Authority”)
Parliament Square
For the attention of: Martin Thompson
SW1P 3BD London
UNITED KINGDOM
E-mail: registry@supremecourt.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.supremecourt.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of cleaning services at the Authority is currently being provided under a Ministry of Justice (“MoJ Contract”) contract which is due to expire on 30.4.2013. The Authority has decided to enter into a direct contract for the provision of its cleaning services requirements beyond that date.
The Authority was created through the Constitutional Reform Act 2005 which required its establishment as an operational entity independent of Parliament and the Executive, sitting at the apex of the UK’s judicial systems. The Authority came into existence on 1.10.2009 and replaced the Appellate Committee of the House of Lords as the highest court in the United Kingdom. The Authority hears appeals on arguable points of law of the greatest public importance, for the whole of the United Kingdom in civil cases, and for England, Wales and Northern Ireland in criminal cases. A second institution, the Judicial Committee of the Privy Council (“JCPC”), is co-located in the Authority’s building but its administration is merged with the Authority. For the avoidance of doubt, the requirements of JCPC fall within the scope of the Services.
The Authority occupies an approximately 6 600m2 GIA four storey and lower ground floor Grade II* Listed Building which was opened in 1913 but which was refurbished between 2007 and 2009 to provide modern fully serviced accommodation for the Authority. The building is open to the public and, for example, has a public cafeteria.
The scope of the services which are covered by the contract will be set out briefly in the pre-qualification questionnaire (“PQQ”) and in detail in the invitation to tender but in outline it includes the performance of a comprehensive cleaning service through the deployment of the following counter terrorist checked staff:
— 1 Day cleaner – 8 hours / day Monday to Friday except public holidays,
— 1 Evening supervisor – 3.5 hours / day Monday to Friday except public holidays,
— 10 evening cleaners – 3 hours / day Monday to Friday except public holidays.
The services may also involve arranging the disposal of confidential waste on an ad hoc basis.
II.1.6)Common procurement vocabulary (CPV)

90911200, 90900000, 90910000, 90919200, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 750 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Authority may require a unilateral option exercisable by the Authority to extend the contract for a maximum period of up to 12 months on 2 occasions beyond the fixed 60-month term.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority may require guarantees, contract bonds or other forms of security acceptable to the Authority. Further information will be provided in the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Authority may require parties to commit to joint and several liability in respect of the contract. Alternatively, the Authority may expect the lead economic operator to take total responsibility or if a contract is awarded to a consortium, the Authority may require the consortium to form a legal entity before entering into the contract. The Authority may require collateral warranties, parent company guarantees and/or performance bonds as applicable to be entered into by other involved economic operators.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further information will be provided in the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All Applicants are required to submit a response to the PQQ in the form issued by the Authority. The instructions for accessing the PQQ are detailed in VI.3 (Additional Information).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All Applicants are required to submit a response to the PQQ.
Minimum level(s) of standards possibly required: Applicants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the PQQ.
The Authority will be taking into account the following:
(1) Evidence of public liability insurance, professional indemnity insurance and employers’ liability insurance. Applicants must have (or, if successful, will buy the insurance prior to contract award) a minimum insurance cover of:
— Employers’ liability insurance of at least 5 000 000 GBP,
— Public liability insurance of at least 10 000 000 GBP for each and every occurrence; and
— Professional indemnity insurance of at least 5 000 000 GBP.
(2) The applicant’s annual turnover is equal to or greater than 750 000,00 GBP in each of the last 2 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All Applicants are required to submit a response to the PQQ.
Minimum level(s) of standards possibly required:
Applicants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the PQQ.
The Authority will require that the Applicant has a relevant Health and Safety Policy and provides training to ensure its workforce has sufficient skills and understanding of Health and Safety practice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The applicants will be chosen in accordance with the pre-qualification evaluation exercise as set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The costs of responding to the PQQ and any subsequent invitation to tender and participation in the procurement will be borne by each applicant.
All discussion and correspondence will be deemed strictly subject to contract until the formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
The dates given in section IV.3 are a best estimate at the time of despatch.
A PQQ can be obtained only by e-mail request. Applicants must comply with the following when submitting an e-mail request for a PQQ:
(1) the e-mail is sent for the attention of Martin Thompson;
(2) the name of the procurement (“Cleaning Services Contract Procurement”) is set out in the subject of the e-mail; and
(3) the e-mail address to which the PQQ should be sent is set out in the body of the e-mail.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has been successfully resolved the Public Contracts regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.9.2012