Cleaning Services Tender Hartlepool

Cleaning Services Tender Hartlepool

The English Martyrs School and Sixth Form College – Tender for Cleaning Services.

United Kingdom-Hartlepool: School cleaning services

2016/S 044-072053

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The English Martyrs School and Sixth Form College
Catcote Road
TS25 4HA
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
NUTS code: UKC11Internet address(es):Main address:
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


The English Martyrs School and Sixth Form College – Tender for Cleaning Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful tenderer will be required to provide cleaning services at The English Martyrs School and Sixth Form College.

The contract will run from 1 September 2016 for a period of 3 years with the option to extend for a further 2 years.

Contract value: approximately 480 000 GBP (3 years).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC11
Main site or place of performance:

The English Martyrs School and Sixth Form College


United Kingdom.

II.2.4)Description of the procurement:

The English Martyrs School and Sixth Form College is an expanding 11-18 mixed voluntary aided Catholic School which has an excellent reputation throughout the area. The school serves the entire Catholic community of Hartlepool and the catchment area encompasses the whole of Hartlepool LA. As a result the school has a genuinely comprehensive intake which is 1 of the great strengths of the school.

There are 1 505 pupils at the school and 200 staff. The school has a separate sixth form centre and a leisure centre that includes a swimming pool and multi gym. The school has multiple buildings of various ages (including some temporary buildings) spread over a large site.

The school wishes to tender its cleaning services to ensure that it continues to receive best value from the service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 480 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2016
End: 31/08/2021
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/04/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at:

The closing date for receipt of the Pre-Qualification Questionnaire is 8.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to, by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

The English Martyrs School and Sixth Form College

VI.4.2)Body responsible for mediation procedures

The English Martyrs School and Sixth Form College
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

The English Martyrs School and Sixth Form College

VI.5)Date of dispatch of this notice:


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