Cleaning Services Tender London 2019 – 2024

Cleaning Services Tender London 2019 – 2024

We are a growing Trust and require the flexibility to increase our cleaning requirements should the number of academy schools grows.

United Kingdom-London: School cleaning services

2019/S 048-110559

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Aldridge Education
30 Millbank
London
SW1P 4DU
United Kingdom
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKF2
Internet address(es):Main address: http://aldridgeeducation.org/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmuspartnership.co.uk/sq/aldridge-cleaning/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Aldridge Education — Tender for Cleaning Services

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful supplier will be required to provide cleaning services for Aldridge Education at the following locations:

— Brighton Aldridge Community Academy,

— Portslade Aldridge Community Academy,

— Duke’s Aldridge Academy,

— Kensington Aldridge Academy,

— Darwen Aldridge Community Academy,

— Darwen Aldridge Enterprise Studio,

— Darwen Vale High School,

— Sudell Primary School,

— UTC@MediaCity.

Aldridge Education is a multi-academy trust (the “Trust”) established to fulfil the Aldridge ambition of growth through education. The Trust is running a cleaning services tender project covering nine schools located across the North and South of England and seeking to appoint supplier(s) with experience of schools of all types and sizes and delivering innovative ideas to provide cleaning services at our existing facilities for the benefit of all our users and customers — students, teaching, support staff and community users.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — South

Lot No: 1

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKJ21
NUTS code: UKI
Main site or place of performance:

Brighton Aldridge Community Academy, Brighton

Portslade Aldridge Community Academy, Brighton

Duke’s Aldridge Academy, London

Kensington Aldridge Academy, London

UNITED KINGDOM

II.2.4)Description of the procurement:

There are currently 8 schools within the multi-academy trust plus Aldridge Education also sponsor a single academy school, taking the number of schools to 9.

We are a growing Trust and require the flexibility to increase our cleaning requirements should the number of academy schools grows.

Our school year is based on a calendar of 195 days of which 5 days are to be used for staff professional development which means that our schools are open to receive students for the legal minimum of 190 days. All our schools are open to community users throughout the year during evenings, weekend and during school holidays. The successful supplier(s) will be required to provide cleaning services to meet the needs of all customer’s/users of the school facilities.

The value of the current cleaning provision across all nine (9) schools is approximately 1 000 000 GBP per annum.

The nine (9) schools in the Trust are geographically located in the North and the South of England and the ITT will be structured in two (2) lots. It is not mandatory for suppliers to bid for both lots. Suppliers are encouraged to bid for all schools in the relevant lot.

The Trust currently has a mix of school types — a primary school, a UTC, a Studio, and secondary schools with and without sixth form.

The Trust expects the successful supplier(s) to provide high quality cleaning services which meet minimum standards in terms of outstanding and consistent quality across all 9 schools whilst also providing services that are tailored to meet the needs of a typical school in the relevant specific school type. The Trust will look for evidence of this in the supplier’s tender response.

The Trust currently has a mix of insourced and outsourced provision with 4 incumbent providers, further details in the table below. The Trust expects the successful supplier to have experience of managing transitions from insource to outsource and from incumbent outsource to the new provider.

Some existing cleaning staff are members of the local government pension scheme and the Trust expects the successful supplier to have experience of and capability to continue this pension in respect of those existing staff that transfer to the supplier(s).

The Trust is also looking for supplier(s) to demonstrate additional value such as capability to provide other estates services and hard FM services.

The contract being tendered is for an initial 3 years in duration from August 2019 to August 2022 with the option for the Trust to extend for a further year and a further final year (3 + 1 + 1).

The contract will operate as a guaranteed performance contract arrangement, with the successful supplier offering the schools a guaranteed fixed cost per annum for the provision of core cleaning services and a menu of additional services that may be ordered by the Trust at pre-agreed rates.

The Trust will measure the overall value for money of the supplier’s responses but the Trust is not obliged to accept the lowest price.

The Trust is not obliged to award and may choose not to award for any specific school or schools. The Trust may choose to award to more than one supplier for each Lot. Bidders are required to provide a price for each school independent of other schools and suppliers are encouraged to provide a total price for all schools in a lot.

The Trust expects the successful supplier(s) to provide efficiencies and innovation throughout the term of the contract.

Further information is provided in the SQ Document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2019
End: 31/08/2024
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 — North

Lot No: 2

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKJ21
NUTS code: UKI
Main site or place of performance:

Darwen Aldridge Community Academy, Darwen Aldridge Enterprise Studio, Darwen Vale High School, Sudell Primary School

Darwen, Lancashire

UTC@MediaCityUK, Salford, Lancashire

UNITED KINGDOM

II.2.4)Description of the procurement:

There are currently 8 schools within the multi-academy trust plus Aldridge Education also sponsor a single academy school, taking the number of schools to 9.

We are a growing Trust and require the flexibility to increase our cleaning requirements should the number of academy schools grows.

Our school year is based on a calendar of 195 days of which 5 days are to be used for staff professional development which means that our schools are open to receive students for the legal minimum of 190 days. All our schools are open to community users throughout the year during evenings, weekend and during school holidays. The successful supplier(s) will be required to provide cleaning services to meet the needs of all customer’s/users of the school facilities.

The value of the current cleaning provision across all nine (9) schools is approximately 1 000 000 GBP per annum.

The nine (9) schools in the Trust are geographically located in the North and the South of England and the ITT will be structured in two (2) lots. It is not mandatory for suppliers to bid for both lots. Suppliers are encouraged to bid for all schools in the relevant lot.

The Trust currently has a mix of school types — a primary school, a UTC, a Studio, and secondary schools with and without sixth form.

The Trust expects the successful supplier(s) to provide high quality cleaning services which meet minimum standards in terms of outstanding and consistent quality across all 9 schools whilst also providing services that are tailored to meet the needs of a typical school in the relevant specific school type. The Trust will look for evidence of this in the supplier’s tender response.

The Trust currently has a mix of insourced and outsourced provision with 4 incumbent providers, further details in the table below. The Trust expects the successful supplier to have experience of managing transitions from insource to outsource and from incumbent outsource to the new provider.

Some existing cleaning staff are members of the local government pension scheme and the Trust expects the successful supplier to have experience of and capability to continue this pension in respect of those existing staff that transfer to the supplier(s).

The Trust is also looking for Supplier(s) to demonstrate additional value such as capability to provide other estates services and hard FM services.

The contract being tendered is for an initial 3 years in duration from August 2019 to August 2022 with the option for the Trust to extend for a further year and a further final year (3 + 1 + 1).

The contract will operate as a guaranteed performance contract arrangement, with the successful supplier offering the schools a guaranteed fixed cost per annum for the provision of core cleaning services and a menu of additional services that may be ordered by the Trust at pre-agreed rates.

The Trust will measure the overall value for money of the supplier’s responses but the Trust is not obliged to accept the lowest price.

The Trust is not obliged to award and may choose not to award for any specific school or schools. The Trust may choose to award to more than one supplier for each Lot. Bidders are required to provide a price for each school independent of other schools and suppliers are encouraged to provide a total price for all schools in a Lot.

The Trust expects the successful supplier(s) to provide efficiencies and innovation throughout the term of the contract.

Further information is provided in the SQ Document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2019
End: 31/08/2024
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/04/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/aldridge-cleaning/

The closing date for receipt of the Selection Questionnaire is 9.4.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

N/A
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/03/2019

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