Cleaning Services Tender Norwich

Cleaning Services Tender Norwich

General Cleaning, Window Cleaning and Cleaning of Void Properties.

United Kingdom-Norwich: Cleaning services

2014/S 095-166502

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Broadland Housing Group
NCFC, Jarrold Stand, Carrow Road
For the attention of: Louise Archer, Executive Property Director
NR1 1HU Norwich
UNITED KINGDOM
Telephone: +44 303303003
Fax: +44 1603750222

Internet address(es):

General address of the contracting authority: http://broadlandhousing.org

Further information can be obtained from: LMC Partnership Ltd
Breckland Business Centre, St Withburga Lane
For the attention of: Paul Christian
NR19 1FD Dereham
UNITED KINGDOM
Telephone: +44 362693168
E-mail: broadlandhousing@lmcpartnership.co.uk
Fax: +44 362692137
Internet address: http://www.lmcpartnership.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: LMC Partnership Ltd
Breckland Business Centre, St Withburga Lane
For the attention of: Paul Christian
NR19 1FD Dereham
UNITED KINGDOM
Telephone: +44 362693168
E-mail: broadlandhousing@lmcpartnership.co.uk
Fax: +44 362692137
Internet address: http://www.lmcpartnership.co.uk

Tenders or requests to participate must be sent to: LMC Partnership Ltd
Breckland Business Centre, St Withburga Lane
For the attention of: Paul Christian
NR19 1FD Dereham
UNITED KINGDOM
Telephone: +44 362693168
E-mail: broadlandhousing@lmcpartnership.co.uk
Fax: +44 362692137
Internet address: http://www.lmcpartnership.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

General Cleaning, Window Cleaning and Cleaning of Void Properties.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKH13,UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

General Cleaning and Window Cleaning of Communal Areas to General Needs schemes, Sheltered/Supported Housing schemes, and Housing with Care schemes, and cleaning of empty properties in the Norfolk and Suffolk region. The proposed agreement will initially be for a period of 3 years. However, the performance and technical capacity of the successful applicant will be reassessed throughout this period and, subject to satisfactory performance, may be extended by a further 2 year period.
Further details will be included in the tender documentation.

II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total value of the services to be provided under the contract is approximately 834 000 GBP over a 3 year period.
Estimated value excluding VAT: 834 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Central Region

1)Short description

General Cleaning and Window Cleaning of Communal Areas to General Needs schemes, Sheltered/Supported Housing schemes, and Housing with Care schemes, and cleaning of empty properties in the central Norfolk and Norwich area. Further details will be included in the tender documentation.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

The estimated total value of the services to be provided under the Central Region Lot of the contract is approximately 312 000 GBP over a 3 year period.
Estimated value excluding VAT: 312 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Eastern Region

1)Short description

General Cleaning and Window Cleaning of Communal Areas to General Needs schemes, Sheltered/Supported Housing schemes, and Housing with Care schemes, and cleaning of empty properties in the east Norfolk and Suffolk area. Further details will be included in the tender documentation.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

The estimated total value of the services to be provided under the Eastern Region Lot of the contract is approximately 216 000 GBP over a 3 year period.
Estimated value excluding VAT: 216 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Western Region

1)Short description

General Cleaning and Window Cleaning of Communal Areas to General Needs schemes, Sheltered/Supported Housing schemes, and Housing with Care schemes, and cleaning of empty properties in the west Norfolk area. Further details will be included in the tender documentation.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

The estimated total value of the services to be provided under the Western Region Lot of the contract is approximately 306 000 GBP over a 3 year period.
Estimated value excluding VAT: 306 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the rights to require deposits, guarantees, and/or forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment will be set out in the tender documentation and any form of appointment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but grouping of economic operators may either (at the option of the contracting authority) be required to form a single legal entity or to undertake joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Appraisal of Applicants will be by way of a completed pre-qualification questionnaire (PQQ) provided to all parties expressing an interest consistent with the provisions of Directive 2004/18/EC and the Public Contract Regulations 2006 (as amended).
The PQQ is available from the address in I.1 above by the date stipulated in IV.3.3. Completed questionnaire responses and any supporting documentation must be received by the Contracting Authority at the address in I.1 by the date stipulated in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Appraisal of Applicants will be by way of a completed pre-qualification questionnaire (PQQ) provided to all parties expressing an interest consistent with the provisions of Directive 2004/18/EC and the Public Contract Regulations 2006 (as amended).
The PQQ is available from the address in I.1 above by the date stipulated in IV.3.3. Completed questionnaire responses and any supporting documentation must be received by the Contracting Authority at the address in I.1 by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Appraisal of Applicants will be by way of a completed pre-qualification questionnaire (PQQ) provided to all parties expressing an interest consistent with the provisions of Directive 2004/18/EC and the Public Contract Regulations 2006 (as amended).
The PQQ is available from the address in I.1 above by the date stipulated in IV.3.3. Completed questionnaire responses and any supporting documentation must be received by the Contracting Authority at the address in I.1 by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: A maximum of 6 operators will be invited to tender, based upon the assessment of the information provided in response to the pre-qualification questionnaire, references received and site reference visits.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.6.2014 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The pre-qualification questionnaire must be completed and returned together with supporting document to Broadland Housing Group’s Procurement Consultant, LMC Partnership, as 1 Nr hard copy and 1Nr electronic copy. Any pre-qualification questionnaire not submitted in the required format or containing all the requested information will be rejected. All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in GBP and all payments under the Contract will be in GBP. Any agreement or form of appointment resulting from the invitation to tender (ITT) will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. The contracting authority does not bind itself to accept any tender and reserves the right not to award any part or all parts of the contract. The contracting authority, or its agents, will not be liable for any costs incurred by those expressing an interest or tendering for this Contract.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourts-services.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will allow unsuccessful tenderers to seek further debriefing from Broadland Housing Group before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England). Any such action must be brought within 3 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.5.2014

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