Clinical and Digital Information Systems Framework

The new Clinical and Digital Information Systems framework seeks to support health care providers as they follow the National Information Board strategy of Digital Health by 2020.

United Kingdom-London: Software package and information systems

2016/S 061-104740

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS London Procurement Partnership
Ground Floor, 200 Great Dover Street
For the attention of: Mr Steve Dunkerley
SE1 4YB London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.lpp.nhs.uk

Address of the buyer profile: www.lppsourcing.org

Electronic access to information: www.lppsourcing.org

Electronic submission of tenders and requests to participate: www.lppsourcing.org

Further information can be obtained from: NHS London Procurement Partnership
Ground Floor, 200 Great Dover Street
For the attention of: Mr Steve Dunkerley
SE1 4YB London
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS London Procurement Partnership
Ground Floor, 200 Great Dover Street
For the attention of: Mr Steve Dunkerley
SE1 4YB London
UNITED KINGDOM

Tenders or requests to participate must be sent to: NHS London Procurement Partnership
Ground Floor, 200 Great Dover Street
For the attention of: Mr Steve Dunkerley
SE1 4YB London
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Details in Additional Information
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Clinical and Digital Information System (CDIS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The new Clinical and Digital Information Systems (CDIS) framework seeks to support health care providers as they follow the National Information Board strategy of Digital Health by 2020 (Personalised Health & Care 2020 Paper, published November 2014). To achieve this the CDIS framework is multi-faceted and covers a very wide and comprehensive solution set. The new CDIS framework will have four Lots; with Lot four being of particular interest, but not exclusive, to SME Bidders. Requirements shall be separated into four Lots. Expressions of interest are invited for individual Lots, all Lots or a combination of Lots. The Lot structure allocated at this stage is detailed below: Lot 1: Electronic Patient Record Systems — Acute, Community, Child Health, Mental Health, NHS provider Units, CCGs, Social Care, Local Government, 3rd Sector and Private Sector. Lot 2: Hosting — Data Centres Lot 3: Enabling Systems supporting EPR & Digital 2020 Clinical & Patient Portals, Informatics & Reporting, Integration Engine Services, Interoperability and Interfacing Services, Data Warehousing, Business Information System Services Lot 3.1(A) Multi-Function Devices, Printers, Maintenance and associated consumables, Print Audit, Communication Products and Services, Lot 3.1(B) Fully Managed Document Service (MFDS/COMMS/MPS)Lot 3.2 Hybrid Mail and related communication Services (HMS)Lot 3.3 External Print and related services (EPS)Lot 3.4 Document Management Services (DMS) & Electronic Document Records Management Systems (EDRMS) — DMS1 — Storage, DMS2 — Scanning, DMS3 — EDRMS and DMS4 — Managed Service) Lot 4: Specialised Digital Solutions & Professional Services — Mobile Working, BYOD, Tele-Health, Apps, Medication Management, Patient Support Solutions, Patient Workflow & Tracking, Innovation, Professional Services (linked to Lots one — four)
The Framework Agreement can be accessed via agreement by LPP and shall include the following organisations in the United Kingdom and their respective statutory successors and organisations created as a result of structural re-organisations or organisational changes.

— Central government departments and their executive agencies (a list of such departments and executive agencies can be found athttp://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx),

— Non-departmental public bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office) which can be found at http://www.civilservice.gov.uk/documents/pdf/public_bodies_2007.pdf),

— National Health Service (NHS) bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland including but not limited to: the Scottish ambulance service,
Lists of all of such NHS bodies can be found at
http://www.nhs.uk/Servicedirectories/pages/nhstrustlisting.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure,

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.hscni.net/index.php?link=hospitals

— All Local Authorities, a list of such authorities being available at:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG

— Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities a list of police authorities and fire and rescue services can be found respectively at the following: http://www.police.uk/forces.htm

http://www.fireservice.co.uk/information/ukfrs.php,

— Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities,

Registered social landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489),

— Registered charities, as detailed at http://www.charity-commission.gov.uk/

Devolved and other administrations within the British Isles, including those detailed at:
(in the case of Scotland) http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/

(in the case of Wales) http://new.wales.gov.uk/?llang=en,OJ/S S49

Community Interest Companies (‘C.I.C’), social enterprises and all other similar forms of organisations undertaking some or all of what were previously the service provider functions of PCTs and/or local authorities. A list of regulated CICs can be found athttp://cicregulator.gov.uk/coSearch/companyList/shtml

II.1.6)Common procurement vocabulary (CPV)

48000000, 30000000, 22000000, 79131000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The new Clinical and Digital Information Systems (CDIS) framework seeks to support health care providers as they follow the National Information Board strategy of Digital Health by 2020 (Personalised Health & Care 2020 Paper, published November 2014). To achieve this the CDIS framework is multi-faceted and covers a very wide and comprehensive solution set. The new CDIS framework will have four Lots; with Lot four being of particular interest, but not exclusive, to SME Bidders. Requirements shall be separated into four Lots. Expressions of interest are invited for individual Lots, all Lots or a combination of Lots. The Lot structure allocated at this stage is detailed below: Lot 1: Electronic Patient Record Systems — Acute, Community, Child Health, Mental Health, NHS provider Units, CCGs, Social Care, Local Government, 3rd Sector and Private Sector. Lot 2: Hosting — Data Centres Lot 3: Enabling Systems supporting EPR & Digital 2020 Clinical & Patient Portals, Informatics & Reporting, Integration Engine Services, Interoperability and Interfacing Services, Data Warehousing, Business Information System Services Lot 3.1(A) Multi-Function Devices, Printers, Maintenance and associated consumables, Print Audit, Communication Products and Services, Lot 3.1(B) Fully Managed Document Service (MFDS/COMMS/MPS)Lot 3.2 Hybrid Mail and related communication Services (HMS)Lot 3.3 External Print and related services (EPS)Lot 3.4 Document Management Services (DMS) & Electronic Document Records Management Systems (EDRMS) — DMS1 — Storage, DMS2 — Scanning, DMS3 — EDRMS and DMS4 — Managed Service) Lot 4: Specialised Digital Solutions and Professional Services — Mobile Working, BYOD, Tele-Health, Apps, Medication Management, Patient Support Solutions, Patient Workflow & Tracking, Innovation, Professional Services (linked to Lots 1 — 4).
The Framework Agreement can be accessed via agreement by LPP and shall include the following organisations in the United Kingdom and their respective statutory successors and organisations created as a result of structural re-organisations or organisational changes.

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.hscni.net/index.php?link=hospitals

— All Local Authorities, a list of such authorities being available at:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG

http://www.fireservice.co.uk/information/ukfrs.php,

— Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities,

Registered social landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489),

— Registered charities, as detailed at http://www.charity-commission.gov.uk/

Devolved and other administrations within the British Isles, including those detailed at:
(in the case of Scotland) http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/

(in the case of Wales) http://new.wales.gov.uk/?llang=en,OJ/S S49

Estimated value excluding VAT:

Range: between 800 000 000 and 1 300 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Electronic Patient Record Systems

1)Short description

Sub-lot 1.1 — Acute Sub-lot 1.2 — Mental Health Sub-lot 1.3 — Community Sub-lot 1.4 — Child Health.

2)Common procurement vocabulary (CPV)

48000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Hosting

1)Short description

Data centres Service management.

2)Common procurement vocabulary (CPV)

48820000, 72000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Enabling Systems Supporting EPR and Digital 2020

1)Short description

Sub-lot 3.1A — Multi-Function Devices, Printers, Maintenance and associated consumables, Print Audit, Communication products and services fully Managed Document Service (MFDS/COMMS/MPS) (buy or lease only) Sub-lot 3.1B — Multi-Function Devices, Printers, Maintenance and associated consumables, Print Audit, Communication products and services fully Managed Document Service (MFDS/COMMS/MPS) (managed print service) Sub-lot 3.2 — Hybrid Mail and related communication Services (HMS) Sub-lot 3.3 — External Print and related services (EPS) Sub-lot 3.4 — Document Management Services (DMS1 — Storage, DMS2 — Scanning, DMS3 — EDRMS and DMS4 — Managed Service)6. Sub-lot 3.5 — Interoperability and Interfacing Sub-lot 3.6 — Clinical and Patient Portals Sub-lot 3.7 — Informatics and Reporting.

2)Common procurement vocabulary (CPV)

48000000, 50300000, 60160000, 60411000, 64000000, 79212000, 92512000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Specialised Digital Solutions and Professional Services

1)Short description

Sub-lot 4.1 — Mobile Working and Bring Your Own device (BYOD) Sub-lot 4.2 — Tele-Health Sub-lot 4.3 — Professional Services Sub-lot 4.4 — Medication Management Solutions Sub-lot 4.5 — Patient Support Solutions Sub-lot 4.6 — Patient Workflow and Tracking Sub-lot 4.7 — Innovation.

2)Common procurement vocabulary (CPV)

48000000, 72000000, 72200000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 240
Objective criteria for choosing the limited number of candidates: Lot 1 — 48 maximum Bidders in total Lot 2 — 12 maximum Bidders in total Lot 3 — 96 maximum Bidders in total Lot 4 — 84 maximum Bidders in total 240.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LPP/2015/023

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.4.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All communications and submissions to come through the online tendering portal only — www.lppsourcing.org The Framework Agreement can be accessed via agreement by LPP and shall include the following organisations in the United Kingdom and their respective statutory successors and organisations created as a result of structural re-organisations or organisational changes. — Central government departments & their executive agencies (a list of such departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx), — Non-departmental public bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office) which can be found at http://www.civilservice.gov.uk/documents/pdf/public_bodies_2007.pdf), — National Health Service (NHS) bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland including but not limited to: the Scottish ambulance service, Lists of all of such NHS bodies can be found at http://www.nhs.uk/Servicedirectories/pages/nhstrustlisting.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure, http://www.show.scot.nhs.uk/organisations/index.aspx http://www.hscni.net/index.php?link=hospitals — All Local Authorities, a list of such authorities being available at:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG — Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities a list of police authorities and fire and rescue services can be found respectively at the following: http://www.police.uk/forces.htm http://www.fireservice.co.uk/information/ukfrs.php, — Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities, Registered social landlords (RSLs), a list of such authorities being available at: http://www.housingcorp.gov.uk/server/show/nav.489), — Registered charities, as detailed at http://www.charity-commission.gov.uk/ Devolved and other administrations within the British Isles, including those detailed at: (in the case of Scotland) http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/ (in the case of Wales) http://new.wales.gov.uk/?llang=en,OJ/S S49 Community Interest Companies (‘C.I.C’), social enterprises and all other similar forms of organisations undertaking some or all of what were previously the service provider functions of PCTs and/or local authorities. A list of regulated CICs can be found athttp://cicregulator.gov.uk/coSearch/companyList/shtml