Supply Cloud Based Business Management Software

Supply Cloud Based Business Management Software

Invitation to Tender for the provision of Corporate Systems Transformation software.

United Kingdom-Stoke Gifford: Enterprise resource planning software package

2017/S 049-090725

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Higher Education Funding Council for England (HEFCE)
Nicholson House, Lime Kiln Close
Contact point(s): HEFCE Procurement
BS34 8SR Stoke Gifford
United Kingdom
E-mail: procurement@hefce.ac.uk

Internet address(es):

General address of the contracting authority: http://www.hefce.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/hefce/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The Higher Education Funding Council for England (HEFCE)
Nicholson House, Lime Kiln Close
Contact point(s): HEFCE Procurement
BS34 8SR Stoke Gifford
United Kingdom
Internet address: https://in-tendhost.co.uk/hefce/aspx/Home

I.2)Type of the contracting authority

Other: UK Government NDPB

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

OFFA

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Invitation to Tender for the provision of Corporate Systems Transformation software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Nicholson house.
Lime kiln Close.
Stoke Gifford.
Bristol.
BS34 8SR.

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

HEFCE is seeking to procure subscription licences for cloud based business management software that will provide functionality for Finance, Payroll and HR as well as meeting a range of technical or non-functional requirements. The licence will also provide HEFCE with regular upgrades and updates, ongoing software maintenance, product defect fixes and regulation compliance updates. In addition to this the licence will provide HEFCE with access to a cloud based platform with backups, data storage, operating system, database, provisioning, security, data centre and disaster recovery. HEFCE requires the licence to cover up to 400 employees.
This tender does not include the provision of implementation services and the ongoing support and maintenance of the implemented solution, i.e. those aspects of the solution that are configurations unique to HEFCE and not part of the core product. These services will be procured separately.

II.1.6)Common procurement vocabulary (CPV)

48451000, 48442000, 66172000, 48440000, 48482000, 48443000, 79631000, 48450000, 48400000,48441000, 79211110, 48812000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

N/A.
Estimated value excluding VAT:
Range: between 800 000 and 1 160 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia bidders maybe asked to assume a specific legal form if the contract is awarded to them.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: N/A.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to ITT document.
Minimum level(s) of standards possibly required: Please refer to ITT document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to ITT document.
Minimum level(s) of standards possibly required:
Please refer to ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Accounting and Finance. Weighting 28

2. Payroll. Weighting 14

3. Human Resources. Weighting 14

4. Technical. Weighting 14

5. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

512/130

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2017
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2017
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.4.2017

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

HEFCE Finance Director
Nicholson House
BS34 8SR Stoke Gifford
United Kingdom
Telephone: +44 1179317317

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.3.2017

 

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