Cloud Infrastructure Contract – Salix Homes

Cloud Infrastructure Contract – Salix Homes

Salix Homes is moving to a new phase in its use of technology to drive business improvements and now seeks to engage with a single supplier to supply and support its IT infrastructure requirements. 

United Kingdom-Salford: Information technology services

2017/S 205-423423

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Salix Homes Limited
Diamond House, 2 Peel Cross lane
Salford
M5 4DT
United Kingdom
Telephone: +44 1942725438
E-mail: nathan@clarityprocurement.co.uk
NUTS code: UKD3
Internet address(es):Main address: https://www.salixhomes.org/
I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ICT Infrastructure.

Reference number: SALX-ICT-INFRA2017

II.1.2)Main CPV code

72222300

II.1.3)Type of contract

Services

II.1.4)Short description:

Salix Homes is moving to a new phase in its use of technology to drive business improvements and now seeks to engage with a single supplier to supply and support its IT infrastructure requirements. This will enable the business to become technically agile and use the best of breed from today’s IT technologies to support both its staff and its customers.

Salix is adopting a ‘Cloud First’ strategy and this will see most applications delivered through SaaS clouds in the medium to longer term. In the interim, Salix will require infrastructure (storage and server capacity and associated backup and disaster recovery services) to host its non-SaaS applications, which will include Finance, Asset Management and Dynamics CRM. Salix does not have a data centre or server room and therefore all equipment will be hosted in enterprise-quality data centres by the successful Bidder.

II.1.5)Estimated total value

Value excluding VAT: 1 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72251000
72253200
72263000
72510000
72511000
72710000
72720000
72910000

II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

Greater Manchester.

II.2.4)Description of the procurement:

Salix Homes is moving to a new phase in its use of technology to drive business improvements and now seeks to engage with a single supplier to supply and support its IT infrastructure requirements. This will enable the business to become technically agile and use the best of breed from today’s IT technologies to support both its staff and its customers.

Salix is adopting a ‘Cloud First’ strategy and this will see most applications delivered through SaaS clouds in the medium to longer term. In the interim, Salix will require infrastructure (storage and server capacity and associated backup and disaster recovery services) to host its non-SaaS applications, which will include Finance, Asset Management and Dynamics CRM. Salix does not have a data centre or server room and therefore all equipment will be hosted in enterprise-quality data centres by the successful Bidder.

Additionally, the following services will be required:

—Wide Area Network to connect Salix premises throughout Salford, provide Internet breakout and connectivity to cloud services, e.g. Microsoft data centres;

—Wireless LAN solution for several of Salix’s offices to provide guest and corporate access;

—End-user device provisioning (e.g. thin client) services and device management services;

—Implementation including transfer of services from Salford Council’s data centre, implementation of new Active Directory, implementation of new IP addressing scheme and implementation of Office 365; and

—Ongoing support of the above for the contract term.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is envisaged that the Contract with the successful Bidder shall last for an initial period of [four (4) years], with an option to extend at Salix Homes’ sole discretion for a further three (3) periods of one (1) year each, giving a total potential term of up to seven (7) years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is envisaged that the Contract with the successful Bidder shall last for an initial period of [four (4) years], with an option to extend at Salix Homes’ sole discretion for a further three (3) periods of one (1) year each, giving a total potential term of up to seven (7) years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the Conditions of Contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/11/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/12/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Subject to extension, 7 years from contract award date.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.This tender opportunity is being administered on behalf of Salix Homes Homes by Clarity Procurement

Solutions Limited.

Potential Applicants wishing participate in this tender opportunity are instructed to:

Download and read the Invitation to Tender Document to familiarise yourselves with Salix Homes’ requirements;

Download and read the Selection Questionnaire Instructions Document;

Download and complete the Selection Questionnaire Document;

Submit a completed Selection Questionnaire Document in accordance with the SQ Instructions, noting the

deadline submission of 12:00 hours on 22.11.2017.

Potential Applicants must not complete or submit the Invitation to Tender Document at this stage.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Salford:-Information-technology-services./J38GR287ZF

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/J38GR287ZF

GO Reference: GO-20171023-PRO-11251497.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period

starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as

amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm

by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought

within the limitation period specified by the Regulations according to the remedy sought.

VI.4.4)Service from which information about the review procedure may be obtained

The Cabinet Office
London
United Kingdom

VI.5)Date of dispatch of this notice:

23/10/2017

 

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