Cobalt Housing ICT Services Contract
Cobalt Housing requires certain hardware and elements of software to be provided, installed and supported to enable it to deliver a range of social housing activities to its customers.
United Kingdom-Liverpool: Software package and information systems
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Cobalt Housing Ltd
199 Lower House Lane
For the attention of: Carl Elkington
L11 2SF Liverpool
Telephone: +44 01516338060
General address of the contracting authority: https://in-tendhost.co.uk/symphonyhousing
Address of the buyer profile: https://in-tendhost.co.uk/symphonyhousing
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UKD52
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Cobalt is currently part of Symphony Housing Group but expects to leave the Group in April 2017. The Group has provided the majority of aspects of Cobalt’s IT and communications hardware, software and support, as further described in the Draft Specification document available to download through the URL indicated in this notice. These aspects include housing management, finance, facilities, asset management, electronic document management, e-procurement and mobile working. Cobalt is looking to procure hardware, software, support and maintenance to enable it to operate as a housing provider independent from Symphony Housing Group.
Duration in months: 48 (April 2017-March 2021)
This contract is subject to renewal. The contract is likely to be for a 4 year term with the option for Cobalt to renew the contract 3 further times for periods of up to 2 years (i.e. up to 10 years if all options to extend are used).
II.1.6)Common procurement vocabulary (CPV)
48000000, 30213000, 72611000, 30237300, 50312000, 50300000, 48822000, 30237200, 72140000, 30211300, 45314320, 48151000, 30213100, 30236000,72541000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Cobalt is currently part of Symphony Housing Group but expects to leave the Group in April 2017. The Group has provided the majority of aspects of Cobalt’s IT and communications hardware, software and support, as further described in the draft Requirements document available to download through the URL indicated in this notice. These aspects include housing management, finance, facilities, asset management, electronic document management, e-procurement and mobile working. Cobalt is looking to procure hardware, software, support and maintenance to enable it to operate as a housing provider independent from Symphony Housing Group.
Cobalt would encourage and is open to a wide range of solutions including a contractual arrangement with an IT provider or participating in or joining with arrangements with users of existing IT systems and service agreements who may also be a registered social housing provider. To the extent necessary, this notice advertises requirements on behalf of both Cobalt and any such provider.
The value range is based on the minimum equalling to the anticipated 4 year contract value and the maximum equalling the anticipated 10 year contract value.
Estimated value excluding VAT:
Range: between 2 220 000 and 5 400 000 GBP
II.2.2)Information about options
Description of these options: Cobalt may wish to enter into a corporate arrangement with the economic operator during the proposed contract period. This would be on the basis that such a structure created additional benefits for either Cobalt or both parties. The arrangement may be in the form of a cost sharing group or other joint venture structure. Additionally or alternatively, Cobalt would consider structuring arrangements to join into existing contractual provision between a social housing provider and a supplier. This could include another social housing provider being the lead in such arrangements.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Selection criteria as stated in the procurement documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Economic operators should note that Cobalt reserves the right to suspend or abandon this procurement at any time. The current timetable and proposals to leave the Symphony Housing Group structure are still to be finalised.
VI.4.1)Body responsible for appeal procedures
Cobalt Housing, 199 Lowerhouse Lane
L11 2SF Liverpool
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: