Collective Switching Scheme Tender Hampshire

Collective Switching Scheme Tender Hampshire

Collective switching schemes should enable Hampshire energy consumers to band together in order to use their combined purchasing power to negotiate a better deal on their gas and electricity bills. It should also offer the option for energy consumers to switch to a ‘green’ tariff.

UK-Winchester: Project-management services other than for construction work

2013/S 019-028492

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Economy, Transport and Environment Department The Castle
Contact point(s): Procurement Support
SO23 8UD Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
E-mail: procurement.support@hants.gov.uk
Internet address: https://in-tendhost.co.uk/hampshire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

Tenders or requests to participate must be sent to: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Eastleigh Borough Council
Civic Offices, Leigh Road
SO50 9YN Eastleigh
UNITED KINGDOM

East Hampshire District Council
Penns Place
GU31 4EX Petersfield
UNITED KINGDOM

Fareham Borough Council
Civic Offices, Civic Way
PO16 7AZ Fareham
UNITED KINGDOM

Gosport Borough Council
Town Hall, High Street
PO12 1EB Gosport
UNITED KINGDOM

Hart District Council
Civic Offices, Harlington Way
GU51 4AE Fleet
UNITED KINGDOM

Havant Borough Council
Public Services Plaza, Civic Centre Road
PO9 2AX Havant
UNITED KINGDOM

New Forest District Council
Appletree Court, Beaulieu Road
SO43 7PA Lyndhurst
UNITED KINGDOM

Portsmouth City Council
Civic Offices, Guildhall Walk
PO1 2AL Portsmouth
UNITED KINGDOM

Rushmoor Borough Council
Council Offices, Farnborough Road
GU14 7JU Farnborough
UNITED KINGDOM

Southampton City Council
Civic Centre Road
SO14 7LY Southampton
UNITED KINGDOM

Test Valley Borough Council
Beech Hurst, Weyhill Road
SP10 3AJ Andover
UNITED KINGDOM

Winchester City Council
City Offices, Colebrook Street
SO23 9LJ Winchester
UNITED KINGDOM

Basingstoke & Deane Borough Council
Civic Offices, London Road
RG21 4AH Basingstoke
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of a Collective Switching service for energy consumers in Hampshire.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: County of Hampshire, United Kingdom.
NUTS code UKJ33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Hampshire County Council, on behalf of the Hampshire district and borough councils and Portsmouth and Southampton City Councils (hereafter referred to as ‘the Partnership’), is seeking to appoint a service provider to organise a collective energy switching programme (comprising of multiple switching schemes) for consumers of gas and electricity in Hampshire.
Collective switching schemes should enable Hampshire energy consumers to band together in order to use their combined purchasing power to negotiate a better deal on their gas and electricity bills. It should also offer the option for energy consumers to switch to a ‘green’ tariff.
Hampshire County Council will manage the delivery of a collective switching programme on behalf of the Partnership. The following local authorities are included in the Partnership and have committed to supporting schemes in their municipal areas:
— Basingstoke and Deane Borough Council;
— Eastleigh Borough Council;
— East Hampshire District Council;
— Fareham Borough Council;
— Gosport Borough Council;
— Hart District Council;
— Havant Borough Council;
— New Forest District Council;
— Portsmouth City Council;
— Rushmoor Borough Council;
— Southampton City Council;
— Test Valley Borough Council;
— Winchester City Council.
Other public sector organisations in Hampshire may also be interested in supporting the programme at a later date.
The Partnership actively welcomes both consortium and individual organisation led bids to deliver a Hampshire-wide collective switching programme.
This contract is for a duration of up to 1 year (with the option to extend after that period on a yearly basis, for up to a maximum of 4 years). It is anticipated that in the first year, no more than 3 switching schemes will be run. It is expected that a first switching scheme will initiate shortly after contract commencement (likely to be April 2013). Service providers should have sufficient capacity to work with the Partnership over this 1 year duration at least.
II.1.6)Common procurement vocabulary (CPV)

79421000, 79421100, 71314200, 71314300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Please note the following:
1) This is a Concessions contract – there will be no payments for this service,
2) We are using the OJEU process as an advertising tool and threfore we will not follow the timescales for the OJEU Open process,
3) This is a Agreement with a 4 year duration extendable annually e.g. 1+1+1+1.
Estimated value excluding VAT: 0,01 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As defined in the Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form will be required. In the case of organisations applying as a consortium or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally responsible for the performance of the contract.
As defined in the Tender Documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by “The Public Contracts (Amendment) Regulations 2009.
Should any of the mandatory exclusion criteria below apply to your organisation, this will result in a Fail:
1. Has your organisation or any director or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA;
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906, where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010;
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities, within the meaning of:
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996;
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
Tenderers are advised it is a condition of this contract that all managers and operatives (Including sub-contractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with UK legislation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009.
Minimum level(s) of standards possibly required: Tenderers are advised that the following minimum Insurance levels are required:
Employer’s Liability GBP 10 000 000
Public Liability GBP 5 000 000
Professional Indemnity GBP 5 000 000
If tenderers are unable to confirm their commitment to obtaining either a Performance Bond or Parent Company Guarantee prior to contract award, (if deemed necessary by Hampshire County Council), and the risk score for your organisation indicates that either a Parent Company Guarantee or Performance Bond is required, this will result in a ‘Fail’ score being awarded.
Suppliers are required to provide at least one of the following:
— If you qualify for the small business exemption, a copy of your statutory accounts for your last 2 financial years.
— A statement of turnover, profit and loss account, balance sheet and a Director’s/Managing Partners report (if available) for the most recent 2 years of trading.
— A statement of turnover, profit and loss account, balance sheet and a Director’s/Managing Partners report (if available) for the most recent year of trading.
— Management Accounts including a profit and loss account and balance sheet for all periods of trading available.
— A statement of your cash flow forecast, projected profit and loss account and balance sheet for the current year and a bank letter outlining the current cash and credit position.
— Alternative means of demonstrating financial status if trading for less than one year (e.g. a copy of your business plan, cash flow forecast, details of your start-up capital/loans or management accounts).
To support the financial assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the ITT.
The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 – fail.
Score of between 26 and 49 – pass – subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either 1 of these is unable to be provided, this will result in a ‘Fail’. Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 50 and over – pass.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 25 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009.
Tenderers are required to have a Health and Safety Policy that recognises that good health and safety management supports the delivery of their organisation’s service forms part of an overall Risk Management process and culture, advocating good health and safety management to reduce injury and loss, and helping promote a healthy workforce.
Tenderers are required to comply with equalities and anti-discrimination legislation, and to treat all people fairly and equally so that no one group of people is treated less favourably than others.
Tenderers are required to confirm that they have an ethos to reduce their carbon footprint, proactively manage and reduce their impact on the environment and their use of natural resources and to develop their Corporate Social Responsibility.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ENV928
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 152-254503 of 9.8.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
13.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Instructions how to download tender documents:
This procurement will be undertaken using an e-tendering system (In-tend) which can be found at https://in-tendhost.co.uk/hampshire Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/.

If you are not currently a registered supplier please register your company via the company details tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than 1 user per organisation against your account.
Once you have registered, or if you already are a registered supplier, please ‘log on’. Once in the website, click on ‘tenders’ on the top bar, scroll down to ‘current tenders’ and then search for the title of this project for further information. If you wish to express interest please click on ‘express interest’. Tender documents will then be available for download.
How to submit a tender using the In-tend web site:
Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in you’re ‘my tenders’ folder. Once you have located the tender you wish to upload, click on the ‘view tender details’ button of this project then click on the ‘red tab’. Scroll down the page to where it says ‘tender documents received’ and look for the document titled ‘invitation to tender’ in the first column and click on the ‘view documents’ button. Download the documents as required.
When you have completed your tender, scroll down to the ‘upload documents’ button and search for your saved document. Upload the documents back on to the website and click on the ‘red submit’ ‘tender button’. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to ‘popup blocker’ you will be able to view the receipt on the ‘history tab’. Documents must be uploaded using Word/Excel or PDF format.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
23.1.2013

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