Commercial Advertising Partnering Agreement – Transport for London

Commercial Advertising Partnering Agreement – Transport for London

The assets relate to the following transport services. London Underground; London Overground; Docklands Light Railway; Croydon Tramlink; Crossrail; and Victoria coach station.

United Kingdom-London: Advertising services

2015/S 099-180450

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House 42-50 Victoria St.
Contact point(s): https://eprocurement.tfl.gov.uk/epps/home
SW1H 0TL London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Further information can be obtained from: Transport for London
Contact point(s): www.tfl.gov.uk/campaign/the-london-audience
E-mail: thelondonaudience@tfl.gov.uk
Internet address: www.tfl.gov.uk/campaign/the-london-audience

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TfL 90956 Commercial Advertising Partnering Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is seeking to put in place an advertising contract with a partner. Under the contract advertising rights will be made available in relation to certain Contracting Authority assets, in order to maximise advertising revenue from the exploitation, management and investment in of these assets. The assets relate to the following transport services. London Underground; London Overground; Docklands Light Railway; Croydon Tramlink; Crossrail; and Victoria coach station. The Contracting Authority intend for these rights to be available under the new contract from 1.10.2016. The Contracting Authority will be offering on train and in station advertising rights, for the above transport services. The Contracting Authority anticipates a level of capital investment and delivery may be required. The precise details of the capital requirements will be set out in the tender documents. Under the contract the Contracting Authority also envisages some joint management arrangements and collaboration. Further details on the scope of the opportunity are specified in the Contracting Authority’s PQQ. The Contracting Authority intends the contract to be a concession. As services concessions are excluded from the Public Contracts Regulations, The Contracting Authority is voluntarily following a procurement procedure akin to (but not identical to) the negotiated procedure for the appointment of the concessionaire and is therefore voluntarily publishing a notice in the Official Journal of the European Union. By selecting in this notice that it is undertaking a negotiated procedure, The Contracting Authority does not intend to be bound by this information but rather has selected the option in order to complete the notice.

II.1.6)Common procurement vocabulary (CPV)

79341000, 79341100, 79341200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The advertising rights being made available by the Contracting Authority will be in relation to the following assets/scope:
London Underground, London Overground, Docklands Light Railway, Croydon Tramlink, Crossrail and Victoria Coach
Station. The Contracting Authority reserves the right to amend the scope and scale of the requirement (in case of a change,
increase, or decrease in requirements) at any time during the procurement process, or over the term of the resulting contract
to provide for additional requirements or schemes pertaining to the Contracting Authority.

II.2.2)Information about options

Options: yes
Description of these options: The advertising rights being made available by the Contracting Authority will be in relation to the following assets/scope:
London Underground, London Overground, Docklands Light Railway, Croydon Tramlink, Crossrail and Victoria Coach
Station. The Contracting Authority reserves the right to amend the scope and scale of the requirement (in case of a change,
increase, or decrease in requirements) at any time during the procurement process, or over the term of the resulting contract
to provide for additional requirements or schemes pertaining to the Contracting Authority.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 102 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority’s requirement will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s selection and shortlisting requirements will be set out in the pre-qualification questionnaire (PQQ)
which is available from the web address detailed in I.1. Parties wishing to express an interest in participating in this competition
would need to provide the information requested in the PQQ in accordance with the instructions contained therein.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority’s selection and shortlisting requirements will be set out in the pre-qualification questionnaire (PQQ)
which is available from the web address detailed in I.1. Parties wishing to express an interest in participating in this competition
would need to provide the information requested in the PQQ in accordance with the instructions contained therein.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Contracting Authority’s selection and shortlisting requirements will be set out in the pre-qualification questionnaire (PQQ)
which is available from the web address detailed in I.1. Parties wishing to express an interest in participating in this competition
would need to provide the information requested in the PQQ in accordance with the instructions contained therein.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TfL 90956

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services concession may be provided to the Contracting Authority and/or its subsidiaries and any part of the Contracting Authority and/or any of its subsidiaries may award contracts under this procurement as appropriate.
The Contracting Authority is not and shall not be liable for any costs, fees or expenses (including any third party costs,fees or expenses) incurred by those expressing an interest in or negotiating or tendering for this contract opportunity. The Contracting Authority reserves the right not to award any contract and to make whatever changes it sees fit to the structure and the timing of the procurement process and to cancel the process in its entirety at any stage. To the extent that this is
permissible under procurement legislation the Contracting Authority also reserves the right to amend the scope of services during the procurement process or at any time during the term of any contract awarded.
Shortlisted bidders shall be required to price their tender in pounds sterling. Any resulting contract or contracts will be considered a contract or contracts made in England according to English law.
The Contracting Authority intends to use electronic means including the internet in carrying out the procurement process.
The Contracting Authority strongly supports and implements the Greater London Authority Group Responsible Procurement

Policy. Details about the policy can be found on www.london.gov.uk/priorities/business-economy/vision-and-strategy/focusareas/responsible-procurement. Further details as to the application of the Greater London Authority Group Responsible

Procurement Policy to this procurement will be set out in the tender documents.
Please note that the date referred to in section IV.3.4 is also the deadline for receipt of completed PQQ submissions. It is the
interested organisation’s responsibility to ensure sufficient time is allowed to complete the upload and submission of their
PQQ response. The information contained in this notice, including the list of CPV codes, is neither exhaustive nor binding and may be amended at any time by the issue of any further notice(s) or at any other time at the discretion of the Contracting Authority. The Contracting Authority reserves the right to request additional and/or clarificatory information from interested organisations as required and to disqualify non-compliant PQQ submissions. Further information is contained in the PQQ
documentation.
The publication of this notice in the Official Journal of the EU is entirely voluntary. References to the negotiated procedure in this notice do not constitute references to the competitive procedure with negotiation under Directive 2014/24/EU or to the negotiated procedure under Directive 2004/18/EC or Directive 2004/17/EC and should not therefore be construed in any way as constituting an undertaking by the Contracting Authority to carry out a tender process in line with the requirements
of these procedures as set out in any one of these Directives. The tender processes which the Contracting Authority intends to follow will be described in more detail in the tender documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a stand still period at the
point information on the award of the contract is communicated to tenderers. That notification will provide full information on
the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful
tenderers to challenge the award decision before the contract is entered into.
Any appeal or request for additional information should be sent to the name and address in Section I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.5.2015

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