Commercial Catering Contract – Swansea

Commercial Catering Contract – Swansea

The Council wishes to let the commercial catering and bar services for three separate venues: Guildhall, Glynn Vivian Art Gallery, Grand Theatre.

United Kingdom-Swansea: Canteen and catering services

2018/S 148-338983

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City and County of Swansea
Civic Centre
Swansea
SA1 3SN
United Kingdom
E-mail: www.procurement@swansea.gov.uk
NUTS code: UKL18
Internet address(es):Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for a Functions Management Caterer — The Guildhall, GV Art Gallery and Grand Theatre

Reference number: CCS/18/064

II.1.2)Main CPV code

55500000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council wishes to let the commercial catering and bar services for three separate venues: Guildhall, Glynn Vivian Art Gallery, Grand Theatre — to a caterer who will provide a consistent, high quality and cost effective service, whilst providing an acceptable level of financial return to Council and contractor. All venues areas are owned and maintained by the local authority.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Guildhall / Brangwyn Hall

Lot No: 1

II.2.2)Additional CPV code(s)

55500000
55520000
55523000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Civic Centre, Swansea, Wales, UK

II.2.4)Description of the procurement:

The Council wishes to let the commercial catering and bar services for three separate venues: Guildhall, Glynn Vivian Art Gallery, Grand Theatre — to a caterer who will provide a consistent, high quality and cost effective service.

Lot 1 is in relation to the Guildhall.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There are 2 extensions. 3 year option with the option of an additional 2 year option.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Glynn Vivian Art Gallery

Lot No: 2

II.2.2)Additional CPV code(s)

55520000
55500000
55523000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Civic Centre, Swansea, Wales, UK

II.2.4)Description of the procurement:

The Council wishes to let the commercial catering and bar services for three separate venues: Guildhall, Glynn Vivian Art Gallery, Grand Theatre — to a caterer who will provide a consistent, high quality and cost effective service.

Lot 2 is for the Glynn Vivian Art Gallery.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There are 2 extensions options. 3 year extension and then an additional 2 year option.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Grand Theatre

Lot No: 3

II.2.2)Additional CPV code(s)

55520000
55500000
55523000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Civic Centre, Swansea, Wales, UK.

II.2.4)Description of the procurement:

The Council wishes to let the commercial catering and bar services for three separate venues: Guildhall, Glynn Vivian Art Gallery, Grand Theatre – to a caterer who will provide a consistent, high quality and cost effective service.

Lot 3 is for Swansea Grand Theatre.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There are 2 extension options. 3 year option plus an additional 2 year option.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/09/2018
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=84093

(WA Ref:84093)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

City and County of Swansea
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792636000Internet address: http://www.swansea.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/08/2018

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