Commercial Vehicle Contract Hire with Maintenance

Commercial Vehicle Contract Hire with Maintenance

Staffordshire Moorlands District Council and High Peak Borough Council. UK-Leek: repair, maintenance and associated services of vehicles and related equipment

2012/S 90-148648

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire Moorlands District Council and High Peak Borough Council
Moorlands House Stockwell Street, Staffordshire
Contact point(s): Procurement Officer
For the attention of: Procurement Unit
ST13 6HQ Leek
UNITED KINGDOM
Telephone: +44 1538395472
E-mail: procurement@staffsmoorlands.gov.uk
Fax: +44 1538483474

Internet address(es):

General address of the contracting authority: http://www.staffsmoorlands.gov.uk

Electronic access to information: http://www.staffsmoorlands.gov.uk/sm/council-services/tenders-and-contracts/current-tender-opportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

High Peak Borough Council
Town Hall Buxton Derbyshire
SK17 6EL Buxton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Commercial Vehicle Contract Hire with Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Leek Staffordshire.
Buxton Derbyshire.
NUTS code UKG2,UKF1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Staffordshire Moorlands District Council on behalf of itself and High Peak Borough Council is seeking bids for the replacement, by means of contract hire with maintenance, for the two Councils’ vehicle fleets. These in total comprise 78 vehicles including refuse collection vehicles, road sweepers and various lighter vehicles. Further information including maintenance options and requirements will be outlined in the PQQ and fully stated in the subsequent ITT. This contract could be made available to other Authorities and Public Bodies in the Midlands and North of England.
II.1.6)Common procurement vocabulary (CPV)

50100000, 50110000, 50111000, 50111110, 34300000, 34350000, 34140000, 66000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Detailed in Tender documents.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The deposits and guarantees required by the clients will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The main financing conditions and payment arrangements required by the clients will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities for evaluating are met: Applicants will be required to complete the PQQ consistant with the provisions of EU regulations. The PQQ documents are available to download from www.staffsmoorlands.gov.uk under Business tenders and contracts. Returns must be made to the address set out in section 1 and in accordance with the returns proceedure detailed in the PQQ.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Questionnaire to be completed see III.2.1.
Minimum level(s) of standards possibly required: Questionnaire to be completed see III.2.1.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Questionnaire to be completed see III.2.1.
Minimum level(s) of standards possibly required:
Questionnaire to be completed see III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T2012-0001
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.6.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

As Above

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: A minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Staffordshire Moorlands District Council
Moorlands House Stockwell Street, Staffordshire
ST13 6HQ Leek
UNITED KINGDOM
Telephone: +44 1538395742
Internet address: http://www.staffsmoorlands.gov.uk

VI.5)Date of dispatch of this notice:8.5.2012

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