Common Data Environment Tender

Common Data Environment Tender

The CDE will be used to exchange a variety of data entities (including drawings, BIM models, setting-out data, correspondence (including NEC3 communications), reports, financial cost data, risk register data, images, and programmes) initially between the Project Managers and Contractors.

United Kingdom-Reading: IT services: consulting, software development, Internet and support

2014/S 132-237580

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, c/o Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

C.IP.CDE Common Data Environment (CDE).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

The Thames Tideway Tunnel (TTT) is a significant infrastructure asset which will be delivered through a regulated Infrastructure Provider (IP). The IP will be a standalone entity with its own licence from Ofwat. The IP itself (including the required equity) will be procured by Thames Water Utilities Limited (TWUL) through a competitive OJEU process. Thames Tideway Tunnel Limited (TTTCo) is a transitional body established by TWUL. At completion of the works the asset will be handed over to TWUL for the maintenance phase.
Thames Tideway Tunnel is required to provide a Common Data Environment (CDE) in compliance with the guidelines outlined in PAS1192-2:2013 Clause 9.2, notably for the exchange, coordination, compliance and storage of data.
The CDE will be used to exchange a variety of data entities (including drawings, BIM models, setting-out data, correspondence (including NEC3 communications), reports, financial cost data, risk register data, images, and programmes) initially between the Project Managers and Contractors.
The package will involve the hosting (if required), design, implementation, maintenance and support of the CDE with relevant skills and resources to fulfil the project’s needs.
The implementation phase of the project is expected to commence from October 2014 and delivered no later than March 2015, with ongoing support and maintenance until 2023.
The contract will be awarded by TWUL with the intention it will be novated to the IP in due course.
The Contracting Entity gives no guarantee or warranty that either TWUL or the IP will continue to use this contract in the long term and break clauses will be included in the contract accordingly. Any novation shall be at the IP’s discretion.
Interested organisations should refer to II.2 (Quantity or scope) and VI.3 (Additional information) and to the PQP for further information on the description of the Services, the Project and the Contract.

II.1.6)Common procurement vocabulary (CPV)

7200000072200000722121007221230072212310722123117251200072212783

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract is for an entity to provide, design, implement and support a Common Data Environment solution. Details of the Thames Tideway Tunnel Project are given in the PQP and further information can be viewed at the Project’s website: www.thamestidewaytunnel.co.uk.

The project aims to deliver a Common Data Environment with the following key objectives:
1) Fit for purpose solution to meet the business requirements:
— Deliver NEC3 Contract Administration tool,
— Deliver workflows to support the Acceptance and Coordination Processes (including reviewing and commenting),
— Deliver an Asset dictionary to categorise data,
— Deliver a viewing tool for various file types including CAD (viewing/mark up) and Schedules,
— Deliver simple and standardised processes to support communication requirements including Defect Management and Technical Requests,
— Deliver a solution to create and track transactions between multiple parties based in multiple locations,
— Simple platform leveraging existing capabilities and architecture where possible,
— Adhere to the Information Systems principles defined by TTTCo (Enterprise Architecture).
2) Alignment with Works information:
— Compliance with the Works Information,
— Single source of truth for all parties,
— CDE removes the need to exchange information through a variety of channels by providing one controlled, auditable and robust method,
— Improves traceability, data quality; reduces risk of data integrity issues,
— Better coordination and collaborative workings, increased trust among all parties and business functions resulting in time and cost savings.
Estimated value of the Services is over the EU threshold but the actual value of the Contract is subject to tender proposals received.

II.2.2)Information about options

Options: yes
Description of these options: Any agreement awarded would be for completion of the Services (described at II.2.1). The design and implementation services will be no later than March 2015. The support and maintenance service contract period will be for an initial period of 3 years. The Contracting Entity shall have an option to require an extension or extensions option to extend the contract period following the expiry of such three year period provided the Contract shall not be extended for more than 5 years in aggregate (i.e. 3 + 1 + 1 + 1 + 1 + 1 or 3 + 2 + 2 +1 (etc.) years). The Contract will contain provisions which permit earlier termination on written notice and in accordance with the contract terms.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 4.11.2014 Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Entity reserves the right to require parent company guarantees, collateral warranties and other forms of security as appropriate to be discussed at ITT stage. Further details and requirements will be provided in the ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The payment arrangements mechanism and performance standards applicable to the Services will be described in the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Entity will accept expressions of interest and Tenders from single entities or consortia. The Contracting Entity does not require consortia to form a single legal entity at the PQQ stage. The Contracting Entity will consider contracting with a consortium, providing always that the participants assume joint and several liability for all of the obligations of the consortium under the Contract. Further details and requirements will be provided in the ITT.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Terms and conditions of contract will be provided with the ITN.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Interested organisations must express interest using the PQQ available from the Contracting Entity. Instructions and further detail are set out in detail in the PQP. The PQP and PQQ reflect Regulations 23 to 29 of the UK Utilities Contracts Regulations 2006 (as amended).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested organisations must express interest using the PQQ available from the Contracting Entity. Instructions and further detail are set out in detail in the PQP. The PQP and PQQ reflect Regulations 23 to 29 of the UK Utilities Contracts Regulations 2006 (as amended).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Interested organisations must express interest using the PQQ available from the Contracting Entity. Instructions and further detail are set out in detail in the PQP. The PQP and PQQ reflect Regulations 23 to 29 of the UK Utilities Contracts Regulations 2006 (as amended).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

C.IP.CDE

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

28.7.2014 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The Contracting Entity reserves the right not to award a contract.
1. Applicants should note that words and expressions in this contract notice with an initial capital letter shall have the meanings given in the Glossary in the Pre-Qualification Questionnaire (PQP) that is available on request to all interested organisations.

2. Interested organisations may obtain the PQP by contacting Thames Water on procurement.support.centre@thameswater.co.uk. All additional information relating to information provided in this contract notice is available in the PQP.

3. All suitably experienced organisations who wish to respond to this OJEU contract notice to indicate their interest in the tender, must request the PQP and submit a completed PQP Application by the Submission Deadline for return of completed PQQ is 12pm 28th July 2014. The Contracting Entity may be TWUL, the Infrastructure Provider or other body delivering the TTT. Contract will also allow for the possibility that in the event of the special administration of the Contracting Entity, the special administrator shall have the right to administer the Contract(s) and to transfer the Contract(s) to another contracting entity including potentially an entity owned or controlled or partly owned or controlled by the government or other public entity.
4. II.3) (Duration of the contract or time limit for completion) – the duration of the Contract, time limit for completion and procurement timetable are described in detail in the PQP. The Contracting Entity reserves the right to amend dates and deadlines and to update the procurement timetable. Applicants and Tenderers will be notified as appropriate.
5. IV.2.1) (Award criteria) – The Contracting Entity intends to let the Contract to the most economically advantageous tender. Details of the Contracting Entity’s award criteria and methodology for identifying the most economically advantageous tender will be provided in detail in the ITT.
6. The Contracting Entity intends to invite to tender between 3-5 Applicants. Details are provided in the PQP.
7. II.1.9) (Information about variants) –The Contracting Entity reserves the right to accept variants at the ITT stage provided a Tenderer has also submitted a compliant Tender. Further information and minimum requirements in relation to any variants and how variants will be evaluated will be set out in the ITT).
8. Any contract let will be under English law.
General
9. Thames Water operates an on-going risk management approach with regard to the economic and financial capacity of its suppliers. Information will be obtained either from the supplier or an externally recognized provider. Information will be gathered upon commencement of the process and over the duration of the contract period.
10. Applicants should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to Thames Water.
11. A response to this contract notice does not guarantee that an Applicant will be invited to tender. The process for selecting Tenderer(s) to be invited to tender is set out in the PQP. The Contracting Entity reserves the right in its absolute discretion to abandon, terminate or suspend the award process at any time. Further:
— the Contracting Entity does not bind itself to enter into any contract(s) arising out of the procedures envisaged by this contract notice,
— no contractual rights express or implied arise out of this contract notice or the procedures envisaged by it,
— the Contracting Entity reserves the right to vary its requirements and the procedure relating to the conduct of the award process.
12. Any agreement resulting from this contract notice may be modified to include further similar requirements at any site under the management of Thames Water or its associated companies.
13. This contract notice and the contract are not exclusive and do not preclude Thames Water, or the IP, or its associated companies from issuing other contract notices or engaging other advisers for the same or similar services from time to time.
TWUL (including its employees and advisors) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this Contract Notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process. Applicants and Tenderers shall be fully responsible for and liable for all costs associated with and arising out of or in connection with responding to this contract notice and any pre-qualification questionnaire. Thames Water Utilities Limited or any other Contracting Entity will not be responsible for or liable to any Applicant or Tenderer for any cost incurred by such Applicant and/or Tenderer in responding to this contract notice, any pre-qualification questionnaire or any Tender howsoever incurred.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 33 and 33A of the UK Utilities Contracts Regulations 2006 (as amended by the Utilities Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011)), the Contracting Entity will incorporate a minimum 10 calendar day standstill period before awarding the Contract(s) from the point information on the award of the Contract(s) is communicated to Tenderers. Any request for further information by Tenderers pursuant to Regulation 33(9) must be made in writing to the address set out in section I.1 above. The Utilities Contracts Regulations 2006 (as amended) provide remedies for economic operators who, in consequence of a breach of the Regulations, suffer, or risk suffering, loss or damage. Proceedings must be started in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.7.2014

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