Transport Scotland Communications Support Services Contract
Crisis and issues management;, Internal communications; Events and exhibition support.
United Kingdom-Glasgow: Support services for road transport
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Buchanan House, 58 Port Dundas Road
Contact point(s): Major Transport Infrastructure Projects
For the attention of: Chris Carroll
G4 0HF Glasgow
Telephone: +44 1412727908
Fax: +44 1412727272
General address of the contracting authority: http://www.transportscotland.gov.scot
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099
Electronic access to information: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Transport Scotland
Buchanan House, 58 Port Dundas Road
For the attention of: Procurement Support Manager
G4 0HF Glasgow
Internet address: http://www.transportscotland.gov.scot
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various locations throughout Scotland.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The service provider will be required to supply communication support across all directorates within Transport Scotland. Information on the directorates within Transport Scotland is available at
Communication support will include, but is not limited to, the following services: Strategic Planning; Stakeholder engagement and liaison; Crisis and issues management;, Internal communications; Events and exhibition support; Evaluation and media monitoring;, Press trip organisation; and Media intelligence.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=438261
II.1.6)Common procurement vocabulary (CPV)
63712000, 71311100, 79956000, 75130000, 79822500
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Further details will be provided in the tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described in detail in the PQQ. The financial information received as part of each PQQ submission shall be evaluated and scored out of 50 by allocating a score against nine individual economic and financial standing evaluation criteria ratio. The maximum cumulative score resulting from the summation of the nine economic and financial standing evaluation criteria ratio is 50 marks. A PQQ submission shall be marked as a FAIL and will not be considered further if the score achieved is less than fifty percent of the available marks (i.e. less than 25 marks).
Similarly, a PQQ submission shall be marked as a FAIL if the economic operator or group of economic operators do not have or are not able to commit to obtain the required level of insurance.
Minimum level(s) of standards possibly required:
Economic operators shall be required to satisfy minimum standards of technical capacity or professional ability. These are described in detail in the PQQ and can be summarised as:
a) demonstration of experience providing communication support services on major transport projects.(the requirements are set out in full in the PQQ);
b) demonstration of quality, environmental and health and safety management systems (the requirements are set out in full in the PQQ); and
d) in respect of the questions on demonstration of relevant experience in Section 6 of the PQQ, economic operators are required to score 50 % or more of the available maximum weighted evaluation score for each question.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The Scottish Ministers intend to invite 5 Economic Operators to tender. These Economic Operators shall be those 5 Economic Operators who have:
(a) submitted a compliant PQQ Submission;
(b) gained a PASS in respect of the eligibility and minimum standards of technical or professional ability conducted pursuant to the Pre-qualification Prospectus;
(c) gained a PASS in respect of the financial evaluation conducted pursuant to the Pre-qualification
(d) scored 50 per cent or more of the available maximum weighted evaluation score for each question in Section 6 of the PQQ; and
(e) achieved the first, second, third, fourth or fifth highest weighted scores in respect of technical or professional ability calculated in accordance with the Pre-qualification Prospectus.
If an economic operator has not submitted a compliant PQQ Submission as described in (a) above, failed in respect of either (b) or (c) above or has not scored 50 % or more of the available maximum weighted score for each question in Section 6 of the PQQ, as described in (d) above, then that economic operator shall be excluded from the ranking of scores described in (e) above.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
To receive the Prospectus and Pre-qualification Questionnaire (PQQ), expressions of interest are required to be made by interested parties through the Public Contract Scotland portal
Completed PQQs should be delivered to Transport Scotland (address identified in Annex A.III) by no
later than 12 hrs BST on 19.5.2016.
The Scottish Ministers shall not evaluate any pre-qualification submissions received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator (including obtaining evidence of receipt by Transport Scotland on behalf of the Scottish Ministers).
Economic operators which alter their composition after making a pre-qualification submission will be the subject of re-evaluation.
The Scottish Ministers reserve the right not to award any contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process.
Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the pre-qualification procedure and if an economic operator is selected to submit a tender the Scottish Minister shall have no liability for any costs howsoever incurred by those participating in the tender process.
Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002 and the Environmental Information (Scotland) Regulations 2004.
The date referred to in paragraphs IV.3.5 of this notice is provisional.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: