Communications Support Services Contract

Transport Scotland Communications Support Services Contract

Crisis and issues management;, Internal communications; Events and exhibition support.

United Kingdom-Glasgow: Support services for road transport

2016/S 061-104858

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport Scotland
Buchanan House, 58 Port Dundas Road
Contact point(s): Major Transport Infrastructure Projects
For the attention of: Chris Carroll
G4 0HF Glasgow
UNITED KINGDOM
Telephone: +44 1412727908
E-mail: Chris.Carroll@Transport.gov.scot
Fax: +44 1412727272

Internet address(es):

General address of the contracting authority: http://www.transportscotland.gov.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Transport Scotland
Buchanan House, 58 Port Dundas Road
For the attention of: Procurement Support Manager
G4 0HF Glasgow
UNITED KINGDOM
Internet address: http://www.transportscotland.gov.scot

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Other: transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Transport Scotland Communications Support Services Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various locations throughout Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The service provider will be required to supply communication support across all directorates within Transport Scotland. Information on the directorates within Transport Scotland is available at

http://www.transport.gov.scot/corporate/our-directorates

Communication support will include, but is not limited to, the following services: Strategic Planning; Stakeholder engagement and liaison; Crisis and issues management;, Internal communications; Events and exhibition support; Evaluation and media monitoring;, Press trip organisation; and Media intelligence.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=438261

II.1.6)Common procurement vocabulary (CPV)

63712000, 71311100, 79956000, 75130000, 79822500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 4 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2016. Completion 30.9.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be set out within the tender documents and the contract which the successful tenderer will enter into with the Scottish Ministers (‘Transport Scotland Communications Support Services Contract’).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The payment terms will be made against a schedule of rates and prices. Further details of the remuneration and payment terms shall be provided in the tender documents and the Transport Scotland Communications Support Services Contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the successful tenderer is a consortium, the Scottish Ministers shall require each member to be jointly and severally liable pursuant to the Transport Scotland Communications Support Services Contract. The Scottish Ministers may require the consortium to form a legal entity before entering into the Transport Scotland Communications Support Services Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details will be provided in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic Operators will be evaluated in accordance with the Public Contracts (Scotland) Regulations 2012, on the basis of information provided in response to a Pre-qualification Questionnaire (‘PQQ’), which forms part of the pre-qualification document (Refer to Section VI.3).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As III.2.1.
Minimum level(s) of standards possibly required: Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described in detail in the PQQ. The financial information received as part of each PQQ submission shall be evaluated and scored out of 50 by allocating a score against nine individual economic and financial standing evaluation criteria ratio. The maximum cumulative score resulting from the summation of the nine economic and financial standing evaluation criteria ratio is 50 marks. A PQQ submission shall be marked as a FAIL and will not be considered further if the score achieved is less than fifty percent of the available marks (i.e. less than 25 marks).
Similarly, a PQQ submission shall be marked as a FAIL if the economic operator or group of economic operators do not have or are not able to commit to obtain the required level of insurance.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As III.2.1.
Minimum level(s) of standards possibly required:
Economic operators shall be required to satisfy minimum standards of technical capacity or professional ability. These are described in detail in the PQQ and can be summarised as:
a) demonstration of experience providing communication support services on major transport projects.(the requirements are set out in full in the PQQ);
b) demonstration of quality, environmental and health and safety management systems (the requirements are set out in full in the PQQ); and
d) in respect of the questions on demonstration of relevant experience in Section 6 of the PQQ, economic operators are required to score 50 % or more of the available maximum weighted evaluation score for each question.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The Scottish Ministers intend to invite 5 Economic Operators to tender. These Economic Operators shall be those 5 Economic Operators who have:
(a) submitted a compliant PQQ Submission;
(b) gained a PASS in respect of the eligibility and minimum standards of technical or professional ability conducted pursuant to the Pre-qualification Prospectus;
(c) gained a PASS in respect of the financial evaluation conducted pursuant to the Pre-qualification
Prospectus;
(d) scored 50 per cent or more of the available maximum weighted evaluation score for each question in Section 6 of the PQQ; and
(e) achieved the first, second, third, fourth or fifth highest weighted scores in respect of technical or professional ability calculated in accordance with the Pre-qualification Prospectus.
If an economic operator has not submitted a compliant PQQ Submission as described in (a) above, failed in respect of either (b) or (c) above or has not scored 50 % or more of the available maximum weighted score for each question in Section 6 of the PQQ, as described in (d) above, then that economic operator shall be excluded from the ranking of scores described in (e) above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TS/MTRIPS/SER/2016/01
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Transport Scotland will conduct the proposed procurement process for the Transport Scotland Communication Support Services Contract on behalf of the Scottish Ministers. In the event of the contract award, the Transport Scotland Communication Support Services Contract will be entered into between the Scottish Ministers and the successful tenderer.
To receive the Prospectus and Pre-qualification Questionnaire (PQQ), expressions of interest are required to be made by interested parties through the Public Contract Scotland portal

(www.publiccontractsscotland.gov.uk).

Completed PQQs should be delivered to Transport Scotland (address identified in Annex A.III) by no
later than 12 hrs BST on 19.5.2016.
The Scottish Ministers shall not evaluate any pre-qualification submissions received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator (including obtaining evidence of receipt by Transport Scotland on behalf of the Scottish Ministers).
Economic operators which alter their composition after making a pre-qualification submission will be the subject of re-evaluation.
The Scottish Ministers reserve the right not to award any contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process.
Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the pre-qualification procedure and if an economic operator is selected to submit a tender the Scottish Minister shall have no liability for any costs howsoever incurred by those participating in the tender process.
Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002 and the Environmental Information (Scotland) Regulations 2004.
The date referred to in paragraphs IV.3.5 of this notice is provisional.
(SC Ref:438261).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) may bring proceedings in the Sheriff Court or the Court of Session. Information in relation to the lodging of appeals is contained within the Public Contracts (Scotland) Regulations 2012.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.3.2016

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