Community Advice Services London

Community Advice Services London

Information, advice and guidance on rights, responsibilities, entitlements, responsibilities and duties in relation to social welfare law and related law areas to people who live, work or study in the London Borough of Richmond upon Thames.

UK-Twickenham: Provision of services to the community

2013/S 014-019430

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Richmond upon Thames
Contracting and Procurement Unit, Civic Centre, 44 York Street
For the attention of: Pauline Fothergill
TW1 3 BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088316467
E-mail: community.advice.services@lbrut.org.uk

Internet address(es):

General address of the contracting authority: http://richmond.g2g.info/index.htm

Address of the buyer profile: www.richmond.gov.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Community Advice Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKI22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of services to the community. Other community, social and personal services. Guidance services. The London Borough of Richmond upon Thames (“the Council”) and NHS Richmond are seeking to let two 3 year (plus one year option to extend) contracts to deliver community advice services in the borough. Community advice’ means broadly:
– information, advice and guidance on rights, responsibilities, entitlements, responsibilities and duties in relation to social welfare law and related law areas to people who live, work or study in the London Borough of Richmond upon Thames
– assisting these individuals in exercising their legal rights and resolving legal disputes
– providing advice to other local advisers (‘second tier advice’)
The Council has divided the requirements into two service categories or “Lots”:
Service Category Lot 1: Provision of generalist community advice services
Service Category Lot 2: Provision of specialist welfare benefits advice services for older people and people with disabilities
II.1.6)Common procurement vocabulary (CPV)

75200000, 98000000, 85312310

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The London Borough of Richmond upon Thames (“the Council”) and NHS Richmond are seeking to let two 3 year (plus 1 year option to extend) contracts to deliver community advice services in the borough. Community advice means broadly:
– information, advice and guidance on rights, responsibilities, entitlements, responsibilities and duties in relation to social welfare law and related law areas to people who live, work or study in the London Borough of Richmond upon Thames
– assisting these individuals in exercising their legal rights and resolving legal disputes
– providing advice to other local advisers (‘second tier advice’)
The Council has divided the requirements into 2 service categories or “Lots”:
Service Category Lot 1: Provision of generalist advice services – estimated value excluding VAT GBP 320 000
Service Category Lot 2: Provision of specialist welfare benefits advice services for older people and people with disabilities – estimated value excluding VAT GBP 100 000
Estimated value excluding VAT: 420 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of generalist community advice services

1)Short description
Provision of generalist community advice services including welfare benefits, debt advice, and pre-debt advice.
2)Common procurement vocabulary (CPV)

75200000, 98000000, 85312300, 85312310

3)Quantity or scope
Provision of generalist community advice services including including welfare benefits, debt advice, and pre-debt advice.
Estimated value excluding VAT: 320 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Organisations will be able to apply for either lot 1, lot 2 or lots 1 and 2
Lot No: 2 Lot title: Specialist Advice for Older People and People with Disabilities
1)Short description
Specialist Advice for Older People and People with Disabilities including welfare benefits, debt advice, and pre-debt advice
2)Common procurement vocabulary (CPV)

75200000, 98000000, 85312310

3)Quantity or scope
Specialist Advice for Older People and People with Disabilities including welfare benefits, debt advice, and pre-debt advice
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Organisations will be able to apply for either lot 1, lot 2 or lots 1 and 2

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. The contracting authority will require direct agreements from principle service providers, supported, where appropriate, by parent company guarantees. Further details will be provided in the pre-qualification and tender documentation
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Grouped or consortia bidders will be required to be jointly and severally liable to the contracting authority. The contracting authority reserves the right to require a separate SPV to be formed prior to entering into a contract
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
As specified in the tender documents
Minimum level(s) of standards possibly required: As specified in the tender documents
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006. Minimum level(s) of standards possibly required (if applicable): As set out in the pre-qualification questionnaire available from address in section I.1
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PRN 1213 – 000050
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.2.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
15.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
The contract will be let for three (3 ) years with an option to extend for up to a further one (1) year
TUPE may apply to this contract
A tender brief will be sent out with the pre qualification questionnaire
Organisations will be able to apply for either lot 1, lot 2 or lots 1 and 2
It is proposed to hold an Information Event for all interested parties on Monday 28 Janaury 2013 @ 13:30 – 16:00 at The Salon, York House, York Street, Twickenham TW1 3AA.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=47234475

GO Reference: GO-2013115-PRO-4516153

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Richmond upon Thames
UNITED KINGDOM
Telephone: +44 2088917195

Body responsible for mediation procedures

London Borough of Richmond
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2019476000
Internet address: http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

VI.5)Date of dispatch of this notice:16.1.2013

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