Community Based Pain Management Service for Betsi Cadwaladr University Local Health Board

Community Based Pain Management Service for Betsi Cadwaladr University Local Health Board

The service provision will give the Health Board the necessary capacity to deliver 52 weeks referral to treatment by March 2015.

United Kingdom-Cardiff: Community health services

2014/S 241-424556

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Procurement Services
4th Floor, Companies House, Crown Way
For the attention of: Mrs Jannine Crees
CF14 3UB Cardiff
UNITED KINGDOM
Telephone: +44 2920903881

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: NHS Wales Procurement Services
4th Floor, Companies House, Crown Way
CF14 3UB Cardiff
UNITED KINGDOM
Telephone: +44 2920903881
Internet address: http://www.procurement.wales.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Wales Procurement Services
4th Floor, Companies House, Crown Way
CF14 3UB Cardiff
UNITED KINGDOM
Telephone: +44 2920903881
Internet address: http://www.procurement.wales.nhs.uk

Tenders or requests to participate must be sent to: NHS Wales Procurement Services
4th Floor, Companies House, Crown Way
CF14 3UB Cardiff
UNITED KINGDOM
Telephone: +44 2920903881
Internet address: http://www.procurement.wales.nhs.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Community Based Pain Management Service for Betsi Cadwaladr University Local Health Board.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Betsi Cadwaladr University Local Health Board.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Betsi Cadwaladr University Health Board invites expressions of interest from suitably qualified organisations that could provide the specified service of Pain Management Services.
The service provision will give the Health Board the necessary capacity to deliver 52 weeks referral to treatment (RTT) by March 2015.
The service will provide a quality and safe Pain Management service for 100 patients in a community care setting for patients who are registered with Betsi Cadwaladr University Health Board (BCUHB) General Practitioners (GPs).
The provision of a community chronic pain management service is to be provided on behalf of the Betsi Cadwaladr University Health Board in accordance with map of medicine pathways as a standard as approved by the British Pain Society (BPS). The successful provider will be expected to triage and undertake a community assessment, placing patients on the most appropriate clinical pathway.
Implementation of this proposal will enable the realisation of the following objectives:
— Reduction in clinical risks for patients with long waiting times,
— Improved access, equality and patient experience,
— Opportunity to pilot a community based pain management service,
— Opportunity to test alternative pain management configuration, which will support future configuration of local services to meet future demand,
— To deliver 52 weeks (Referral To Treatment)waiting times by March 2015,
— To see and treat 100 patients by 31.3.2015,
— To provide quality community based Pain Management services within BCUHB,
— To provide services that comply with accepted best practice, relevant guidelines in clinical practice and robust governance arrangements,
— To provide a complete holistic patient focussed care package; including information, advice and counselling,
— To ensure consistent and continuous care between health professionals, and effective and efficient communication,
— To improve access and convenience for patients,
— To provide timely care and improve patient outcomes,
The successful provider will see and treat all patients by the 31.3.2015.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=18369

II.1.6)Common procurement vocabulary (CPV)

85323000, 85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1. The service will be provided across the boundaries of the Betsi Cadwaladr University Health Board.
The aim of the service is to:
2. The provider will be issued a minimum of 100 referrals by the commissioners. All patients must be seen and treated by the end of March 2015.
3. The provider will see and commence treatment for all patients before the end of March 2015. Patients will be provided with an individual care based on a holistic assessment of their clinical needs.
4. Individualised assessment must include a process of counselling and consent. Counselling and advice on Pain Management will also include a full range of information about access to other long term methods of pain management. This should include information on the advantages, disadvantages and relative failure rates of each method.
5. All verbal counselling will be supported by accurate, impartial printed or recorded information (in translation, where appropriate).
6. The provider will need to ensure that the counselling, information exchange, history and examination have been completed and be satisfied that the patient does not suffer from concurrent conditions which may require an additional or alternative procedure or precaution.
7. The provider will triage and mark all referrals accordingly (marking for routine and urgent).
8. The Provider will offer an appointment for the procedure no later than 6 weeks after initial triage.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the invitation to tender (ITT) documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the ITT documents. Credit worthiness of the bidder will be assessed.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the bidder is with a special purpose company with separate legal personality established for the purposes of tendering for the contract, the Contracting Authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: Contract Performance Management requirements as a monthly report will be required by Betsi Cadwaladr University Health Board.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required. As set out in the PQQ.
Credit worthiness will be assessed.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required. As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: All Practitioners must have been appropriately trained to the required standards e.g. as advocated by Royal College of Anaesthetist for doctors, and Royal College of Nursing, and Chartered Society of Physiotherapist standards.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority is undertaking the procurement of the contract on behalf of: Betsi Cadwaladr University Health Board. The services to which this notice relates fall within Part B of Schedule 3, Part 10 of the Public Services Contracts Regulations 2006 (as amended) (the Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations for the purposes of, inter alia, applying selection criteria at PQQ stage, neither the publication of this voluntary notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose behalf it is acting) intend to hold themselves bound by any of the Regulations save those applicable to part B services.
Bidders should note that they will be required to enter into terms and conditions as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
The Contracting Authority will not accept completed PQQ’s after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.
All documents to be priced (where applicable) in sterling and all payments made in sterling.
In relation to Section II.1.9 above, variants will be accepted to the extent permitted in the tender documentation (if at all).
The tendering process will be undertaken in part via electronic means using the Bravo e-tendering system.
The initial term of the contract will be 9 months.
(WA Ref:18369).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Bidders should consult their legal advisor. The Contracting Authority will, on a voluntary basis, allow for a minimum 10 calendar day standstill period between notifying the award decision and concluding the contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.12.2014

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