Community Building Management Services London

Community Building Management Services London

The Council has been exploring the feasibility of achieving a commercially viable solution to running the building whilst providing a high quality and desirable, venue/facility to the local community that meets their needs and expectations.

United Kingdom-Twickenham: Recreational, cultural and sporting services

2015/S 161-295137

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Richmond upon Thames
Civic Centre, 44 York St
For the attention of: Mr Mark Johnson
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088917194
E-mail: mark.johnson@richmond.gov.uk

Internet address(es):

General address of the contracting authority: http://www.richmond.gov.uk

Further information can be obtained from: London Borough of Richmond upon Thames
Civic Centre, 44 York St
For the attention of: Mr Mark Johnson
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088917194
E-mail: mark.johnson@richmond.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Richmond upon Thames
Civic Centre, 44 York St
For the attention of: Mr Mark Johnson
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088917194
E-mail: mark.johnson@richmond.gov.uk

Tenders or requests to participate must be sent to: London Borough of Richmond upon Thames
Civic Centre, 44 York Road
Contact point(s): www.londontenders.org
TW1 3BZ Twickenham
UNITED KINGDOM
E-mail: mark.johnson@richmond.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Twickenham community building management services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract-9ZAL-LTCZ2Y
A Community Building is being provided to the Council on the Brewery Wharf Development in Twickenham by St James through a Section 106 Agreement, as part of the planning consent granted in March 2014. The current programme for completion of the building and hand over to the London Borough of Richmond upon Thames (the Council) is in March 2016.
The building will comprise a theatre space for an audience of 317 seated people (400 standing capacity as seating is retractable) with a further 6 multi-purpose Studio rooms, one of which has the option to be used as a back of house catering space. The site is in a prime location directly opposite Twickenham main line railway station together with a development of private prestige homes and which will also include a small number of restaurant outlets.
The Council has been exploring the feasibility of achieving a commercially viable solution to running the building whilst providing a high quality and desirable, venue/facility to the local community that meets their needs and expectations.
The Council has concluded that it will aim to meet its community and financial objectives for the building by seeking proposals from suitably qualified and experienced external Service Providers to develop a modern, best practice partnership for the management, operation and development of the Twickenham Community Building. This will take the form of a tender proposal designed to meet the Councils minimum standards / requirements and outcomes whilst providing confidence in terms of commercial viability.

II.1.6)Common procurement vocabulary (CPV)

92000000, 79952000, 92320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is the intention of the Council that the appointed Service Provider will lease the building and manage every aspect thereof; including:
— service management on behalf of the Council,
— facilities management (Cleaning/R&M/Building Management),
— programme planning,
— bookings, sales and marketing,
— bar/catering,
— box office,
— etc.
The Facility will comprise:
1. A Flexible Auditorium Space (retractable seating for 317 people) for the following uses:
— live performance including theatre, dance, music, film screenings and spoken word,
— non-performance including conferencing, exhibitions, craft fairs, workshops/classes and corporate/civil events,
— an appropriate ‘back stage’ area including dressing rooms, WC’s and storage.
2. Circulation Spaces:
— appropriate foyer facilities for audience / event attendees.
3. Flexible, Multi-purpose Rooms
— available for meetings, classes, workshops, studio space and exhibitions,
— dedicated dance / aerobic / yoga space,
— dedicated areas for visual arts including sink and suitable flooring,
— 2nd floor — 1 space (roughly 60,2 m² / 648 square feet) 47 m² and one multipurpose/optional catering 54 m²,
— 3rd floor — 2 spaces (roughly 69,1 m² / 743,8 square feet and 47.2 m² 508,1 square feet) 50 m²and 69 m²,
— 4th floor — 2 spaces (roughly 40,1 m² / 431,6 square feet and 55 m² 592 square feet) 53 m² and 69 m².
Ancillary Areas.
— café / bar facility for daily and event use (equipment, fixtures and fittings not provided),
— conservatory room for exhibitions / functions,
— back of house catering area (equipment, fixtures and fittings not provided),
— a range of support facilities including kitchens, toilets, storage areas and provision for people with disabilities.
The aim of this procurement is to ensure the Community Building is commercially viable and professionally managed. The Service Provider will be required to cover their costs as this contract will be a concessions contract. The revenue from the use of the building must cover the running costs of the building, liabilities and the service provider’s Management Fee.
Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract period is 10 years from the Commencement Date with an option exercisable by the Council to extend the Contract for one further period of up to 5 years.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in contract documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in contract documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in contract documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: N/A.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9ZAL-LTCZ2Y
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.9.2015 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract is for services listed in Schedule 3 in The Public Contracts Regulations 2015 (the ‘Regulations’) and is a concessions contract. Therefore the Directive and the Regulations state that the ‘Light Touch Regime’ is applicable. The contracting authority will therefore be using a light touch process with a number of stages of feedback, clarification and dialogue as set out in the documentation. The contracting authority will at all times conduct the process in a fair, non-discriminatory and transparent way in accordance with Regulation 18 of the Regulations and will award the contract(s) to the economic operator(s) who offer the most economically advantageous solution to the Council.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.8.2015

Enjoyed this post? Share it!