Community Dental Services Tender London

Community Dental Services Tender London

NHS England London Region (the Contracting Authority) is seeking to identify suitable providers of Community Dental Services (CDS) as part of its strategy for the development and delivery of special care dentistry and paediatric dentistry across London.

United Kingdom-London: Health services

2016/S 042-069498

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NEL Commissioning Support Unit
North and East London Commissioning Support Unit, 4th Floor, Southside, 105 Victoria Street
For the attention of: Mrs Natalie Polyblank
SW1E 6QT London
UNITED KINGDOM
Telephone: +44 7966585929
E-mail: natalie.polyblank@nelcsu.nhs.uk

Further information can be obtained from: NEL Commissioning Support Unit
North and East London Commissioning Support Unit, 4th Floor, Southside, 105 Victoria Street
For the attention of: Mrs Natalie Polyblank
SW1E 6QT London
UNITED KINGDOM
Telephone: +44 7966585929
E-mail: natalie.polyblank@nelcsu.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NEL Commissioning Support Unit
North and East London Commissioning Support Unit, 4th Floor, Southside, 105 Victoria Street
For the attention of: Mrs Natalie Polyblank
SW1E 6QT London
UNITED KINGDOM
Telephone: +44 7966585929
E-mail: natalie.polyblank@nelcsu.nhs.uk

Tenders or requests to participate must be sent to: NEL Commissioning Support Unit
North and East London Commissioning Support Unit, 4th Floor, Southside, 105 Victoria Street
For the attention of: Mrs Natalie Polyblank
SW1E 6QT London
UNITED KINGDOM
Telephone: +44 7966585929
E-mail: natalie.polyblank@nelcsu.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

RTL034P — Community Dental Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS England London Region (the Contracting Authority) is seeking to identify suitable providers of Community Dental Services (CDS) as part of its strategy for the development and delivery of special care dentistry and paediatric dentistry across London. There are 3 parts to the delivery model:
— Core CDS Provision — Providing quality dental care to special care and paediatric groups and selected other hard to reach groups, in both clinic and community settings;
— Provision of Dental Services to Homeless — The provision of dental services for people whose unpredictable living circumstances prevent them from accessing general dental practice. These services are being procured as additional services linked to the core community dental service procurement; and
— Provision of Dental Services to Bariatric patients — The provision of dental services for people whose obesity prevents them from accessing general dental practice. ‘Bariatric Dentistry’ is used as an appropriate way of referring to dentistry for this group of patients. These services are being procured as additional services linked to the core community dental service procurement.
These service contracts are split into 10 Lots as follows (see map provided with PQQ documentation):
— Lot 1: Outer NW London (1); Based within the area covered by the London Boroughs of Hillingdon, Hounslow and Ealing;
— Lot 2: Outer NW London (2) — Based within the area covered by the London Boroughs of Barnet, Brent and Harrow;
— Lot 3: Inner NW London — Based within the area covered by the London Boroughs of Hammersmith and Fulham, Kensington and Chelsea and Westminster;
— Lot 4: Outer NE London — Based within the area covered by the London Boroughs of Waltham Forest, Redbridge, Barking and Dagenham and Havering;
— Lot 5: Inner NE London — Based within the area covered by the London Boroughs of City and Hackney, Tower Hamlets and (Newham from April 2021);
— Lot 6: N Central London — Based within the area covered by the London Boroughs of Enfield, Haringey, Camden and Islington;
— Lot 7: Outer SE London — Based within the area covered by the London Boroughs of Bexley, Bromley and Greenwich;
— Lot 8: Inner SE London — Based within the area covered by the London Boroughs of Lambeth, Lewisham and Southwark;
— Lot 9: SW London (1) — Based within the area covered by the London Boroughs of Sutton, Merton and Croydon;
— Lot 10: SW London (2) — Based within the area covered by the London Boroughs of Richmond, Kingston and Wandsworth;
— Lot 11: Homeless — Based on the highest levels of homelessness within specified boroughs, the proposed service will be delivered from 4 sites;
— Lot 12: Bariatric — The proposed service will be delivered from a maximum of 4 sites.
The contract/s let as a result of this procurement to deliver Community Dental Services will be for a period of 5 years (60 months) followed by an optional extension period of 5 years (60 months). Therefore if all extension options are used, the maximum (extended) contract period will be 10 years (120 months).
The envisaged start date for the new services is currently 1.4.2017.
Indicative annual contract values per Lot are as follows and are subject to amendment up until the issue of the ITT.
Lot;
Envisaged maximum annual envisaged maximum contract value;
Contract Value GBPm (excluding extension options) GBPm.
(Core CDS Only).
1 — Outer NW (1):
2,85;
14,2.
2 — Outer NW (2):
3,18;
15,9.
3 — Inner NW:
1,62;
8,1.
4 — Outer NE:
3,30;
16,5.
5 — Inner NE:
1,50;
7,5.
6 — N Central:
3,28;
16,4.
7 — Outer SE:
2,94;
14,7.
8 — Inner SE:
2,69;
13,4.
9 — SW (1):
2,78;
13,9.
10 — SW (2):
2,23;
11,1.
11 — Homeless:
0,63;
3,1.
12 — Bariatric:
0,33;
1,6.
Total:
27,33;
136,5.
The costings for each Lot are based upon the eligible population in each borough broken down by the following groupings:
— 0-5 years;
— 6-16 years;
— Child special needs;
— Adult special needs;
— Physical disability;
— Frail elderly (over 80).
Bidders should be aware that these contracts are based on a new specification and referral criteria, and not existing ones. The principles which underpin the specification reflect both the National Commissioning Guide in respect of Special Care Dentistry, and the draft Paediatric Commissioning Guide. In addition to the Core CDS service, resources have been set aside to supplement the costs of Domiciliary care, Epidemiology and for the provision of GA not provided under an acute contract.
Bidders will not be limited in how many Lots they are able to bid for and the Contracting Authority may award multiple Lots to 1 Bidder (where Bidders express an interest in being awarded multiple Lots and are the highest scoring Bidders across multiple Lots following evaluation — see PQQ documentation for further details).
This procurement process, the Contracting Authority intends to award one contract for each of the Lots described above. Further information on the proposed structure of the contract will be provided in the ITT documentation made available online to interested parties on the e-tendering portal.
The Contracting Authority is operating an e-Procurement process, through its procurement support provider North and East London Commissioning Support Unit (NEL CSU) via the link provided below.
Interested Applicants wishing to participate in this procurement must respond to this advert by submitting their PQQ response via the portal before 17.3.2016 at 12:00.

The PQQ documentation is available online on https://procontract.due-north.com/register website. If you are not already registered on the portal you will need to register.

The contract will incorporate a suite of KPIs and standard performance monitoring arrangements. NHS England London Regional is operating an e-tendering process via the link provided below. Interested Applicants wishing to participate in this procurement activity must express an interest by registering their details and completing the PQQ available from the portal website at: https://procontract.due-north.com/register If you are not already registered on the portal you will need to register your organisation before you can continue with your Expression of Interest and this registration procedure will take 24 hrsto turnaround from the submission of your registration.

Once registered, you will need to navigate to ‘Current Opportunities’. Within this area there is a project called ‘RTL034P Community Dental Services’. Click the link for the opportunity and in the right hand box on the screen titled: ‘Expression of Interest Window’, please log-in and register your interest in this opportunity. Please follow the instructions to express an interest. You should then receive 2 emails; 1: advising that you have successfully registered your interest; 2: advising you that the documents are now available to download. You will then need to log back into to the portal to access and download the documentation. Please note that by expressing an interest you are Not committing yourself to submit a bid.
Bidders are reminded of the steps that must be completed:
1. Ensure that your Organisation is registered on the portal (if not then remember it takes 24hrs for this to turnaround);
2. Express your interest inside the published deadline;
3. Complete and submit the PQQ available from the portal website.
All the above steps must be completed inside the published deadline for your application to be considered. Failure to complete any and or all of the above steps will result in your application being be rejected, please ensure that you leave enough time to complete all the steps listed, inside the published deadline.
The deadline for PQQ responses in relation to this procurement process is on 17.3.2016 at 12:00. This date may be subject to change at any time and such changes will be notified via the ProContract e-tendering portal.

II.1.6)Common procurement vocabulary (CPV)

85100000, 85130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 27 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Outer NW London (1)

1)Short description

Areas cover: Hillingdon, Hounslow and Ealing.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 800 000 and 2 850 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Outer NW London (2)

1)Short description

Area covers: Barnet, Brent and Harrow.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 3 180 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Inner NW London

1)Short description

Area covers: Hammersmith and Fulham, Kensington and Chelsea and Westminster.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 1 620 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Outer NE London

1)Short description

Areas cover: Waltham Forest, Redbridge, Barking and Dagenham and Havering.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 3 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Inner NE London

1)Short description

Areas cover: City and Hackney, Tower Hamlets and (Newham).

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: N Central London

1)Short description

Areas cover: Enfield, Haringey, Camden and Islington.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 3 280 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 7 Lot title: Outer SE London

1)Short description

Area covers Bexley, Bromley and Greenwich.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 2 940 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 8 Lot title: Inner SE London

1)Short description

Areas cover: Lambeth, Lewisham and Southwark.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 2 690 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 9 Lot title: SW London (1)

1)Short description

Area covers: Sutton, Merton and Croydon.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 2 780 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 10 Lot title: SW London (2)

1)Short description

Area covers: Richmond, Kingston and Wandsworth.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 2 230 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 11 Lot title: Homeless

1)Short description

4 sites across London. The specification provides more detail.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 630 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 12 Lot title: Bariatric

1)Short description

4 sites across London. The specification provides more detail.

2)Common procurement vocabulary (CPV)

85130000

3)Quantity or scope

Estimated value excluding VAT: 330 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RTL034P
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.3.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.2.2016

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