Community Home Care Service Leeds

Community Home Care Service Leeds

The aim of the service is to provide care and support that will help people maintain their independence to enable them to live longer within their own communities.

United Kingdom-Leeds: Social work services without accommodation

2015/S 114-206956

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Civic Hall
Contact point(s): Leeds City Council
For the attention of: Stacey Gilman
LS1 1UR Leeds
UNITED KINGDOM
Telephone: +44 1133952486
E-mail: stacey.gilman@leeds.gov.uk

Internet address(es):

General address of the contracting authority: www.leeds.gov.uk

Address of the buyer profile: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Community Home Care Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Leeds Adult Social Care have a statutory duty to provide home care services and support to people who have eligible needs and are therefore tendering out its requirement for community based home care services for adults (those aged over 18). The aim of the service is to provide care and support that will help people maintain their independence to enable them to live longer within their own communities.
The city of Leeds will be split into 6 geographical areas, and a contract will be awarded to one single home care provider for each area. In addition to the 6 lots there will also be a supplementary framework agreement (lot 7) which will act as a contingency where a primary contractor is unable to pick up new work.
Contract value and timescales — It is intended that the contracts, and framework, will commence 1st June 2016 for a duration of 5 years. Current spend on home care is circa 27 000 000 GBP per annum, however the Council cannot guarantee that all current indicative hours will be transferred to the successful tenderers as Service Users may choose to utilise the option of a personal budget in ways other than a Council Commissioned service.
Tenderers should also note that the Council has recently signed up to the Unison Ethical Care Charter, and all providers awarded a contract will be expected to pay staff travel time and travel expenses from the commencement of the contract. The Living Wage will also be introduced at some point during the lifetime of the contract.

II.1.6)Common procurement vocabulary (CPV)

85312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Home Care Area A

1)Short description

5 year contract to be awarded for the provision of home care services in the geographical area covering the Otley, Guiseley and Yeadon Areas in Leeds, West Yorkshire, England, UK.

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

One contract will be awarded to a single home care provider (operator) for all home care services within the geographical area.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Home Care Area B

1)Short description

5 year contract to be awarded for the provision of home care services in the geographical area covering the Wetherby, Thorner and Harewood Areas in Leeds, West Yorkshire, England, UK.

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

One contract will be awarded to a single home care provider (operator) for all home care services within the geographical area.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Home Care Area C

1)Short description

5 year contract to be awarded for the provision of home care services in the geographical area covering the Garforth and Swillington Areas in Leeds, West Yorkshire, England, UK.

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

One contract will be awarded to a single home care provider (operator) for all home care services within the geographical area.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Home Care Area D

1)Short description

5 year contract to be awarded for the provision of home care services in the geographical area covering the Morley and Rothwell Areas in Leeds, West Yorkshire, England, UK.

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

One contract will be awarded to a single home care provider (operator) for all home care services within the geographical area.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Home Care Area E

1)Short description

5 year contract to be awarded for the provision of home care services in the geographical area covering the Wortley, Calverley and Cookridge Areas in Leeds, West Yorkshire, England, UK.

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

One contract will be awarded to a single home care provider (operator) for all home care services within the geographical area.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 6Lot title: Home Care Area F

1)Short description

5 year contract to be awarded for the provision of home care services in the geographical area covering the Meanwood, Colton and Shadwell Areas in Leeds, West Yorkshire, England, UK.

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

One contract will be awarded to a single home care provider (operator) for all home care services within the geographical area.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 7Lot title: Home Care Framework Agreement

1)Short description

The framework agreement will supplement the 6 home care service contracts, where the primary contractors are unable to pick up home care services for individual service users. The framework will cover the whole city of Leeds.

2)Common procurement vocabulary (CPV)

85312000

3)Quantity or scope

There will be no cap on the number of home care providers appointed to the framework, however tenderers will be evaluated for suitability prior to entry to the framework. Call-offs from the framework will be on a citywide basis.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9TNT-3CP1IO

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 83-147690 of 29.4.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested parties can download the tender documentation directly from www.yortender.co.uk by using the scheme ID 9TNT-3CP1IO. Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not be accepted.

Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of the services detailed in this notice, then those additional services may be awarded using the negotiated procedure without publication of a notice in accordance with Regulation 32(9) of the Public Contracts Regulations 2015.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.6.2015

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