Community and Out of Hours Services in Whitby

Community and Out of Hours Services in Whitby

Community Services both In-Hospital and Out of Hospital in the Whiby area. The Services include the provision of a range of In-Hospital services, Community and Specialist Nursing Services, Community Urgent Care Services and Third Sector Services.

United Kingdom-Northallerton: Health and social work services

2014/S 158-284609

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Hambleton, Richmondshire and Whitby Clinical Commissioning Group
Civic Centre, Stonecross
For the attention of: Philip Hall
DL6 2UU Northallerton

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Community and Out of Hours Services in Whitby and surrounding areas.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Main location of delivery is Whitby and surrounding areas. In Patient services will be delivered at Whitby Hospital, Springhill, Whitby, YO21 1EE.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS Hambleton, Richmondshire and Whitby Clinical Commissioning Group have a requirement for a single provider or lead provider or consortium to deliver a range of Community Services both In-Hospital and Out of Hospital in the Whiby area. The Services include the provision of a range of In-Hospital services, Community and Specialist Nursing Services, Community Urgent Care Services and Third Sector Services. Full details of the requirement are provided as part of the PQQ documentation. The purpose of this notice is to make potential bidders aware of the availability of the Pre Qualification Questionnaire which the Commissioners plan to make available on 19.8.2014 on the Bravo e-tendering solution via NHS sourcing at

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of In Hospital Services, Community and Specialist Nursing Services, Community Urgent Care Services and Third Sector Services for the Residents of Whitby and surrounding areas. The annual combined spend on these services is approximately 6 400 000 GBP.
Estimated value excluding VAT: 42 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2015. Completion 23.6.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority desires a single contract for all the Services, Consortia or other bidder configurations must arrange themselves to be able to meet this requirement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: North Yorkshire and Humber Commissioning Support Unit utilises the NHS Supplier Information Database (Sid4Gov) as part of the process for managing and evaluating pre-qualification of Potential Bidders.

(i) potential bidders must obtain a Dun and Bradstreet (D&B) D-U-N-S® Number to enable registration on sid4Gov. This normally is provided within 48 hours but may take up to 5 days, so please ensure this step is completed as soon as possible. The D-U-N-S® Number is the standard supplier coding for the NHS and must be obtained for use in all trading with the NHS. Check to see if your company has a D-U-N-S® Number on the sid4Gov registration page. The D-U-N-S® Number registration turnaround time quoted is for UK subjects. Non UK subjects (businesses registered outside of the UK), should use and choose the country in which the business is registered from the selection at the top of the Home page and then search for DUNS request form. If unable to find a DUNS request form please contact the local Customer Services team. Turnaround times will vary from country to country;

(ii) potential bidders should register on Sid4Gov at and submit their Sid4Gov company profile for publication to the system. Select the Register Organisation on the left of the page and then select Organisation Type supplier. Key in details as shown to search for your D-U-N-S® Number. If you are not on their database click on the link at the bottom of the page to obtain a number from D&B;

(iii) once registration has been authorised by the sid4Gov administrator and after receiving login details, access the Profile Management area and create and validate your sid4Gov company profile (candidates must publish at least 1 validated profile to make their profile available for buyers to view generally — see the Help page on sid4Gov within Profile Management for more details);
(iv) potential bidders should ensure all the mandatory fields of their sid4Gov profile are completed. Failure to comply with the completion of all mandatory fields could result in the elimination from the procurement process. D&B data will be supplied automatically by D&B;
(v) once a potential bidder has ensured that all the required fields are completed and the profile has been validated, they must add the profile to the Request to participate list (include the name and number of the PQQ or ITT here). Select ‘View all request to participate lists’ on the left menu and search/select this list. Select the Join button to the right of the list and then select the validated profile to allocate to this procurement (you may have more than one validated profile as you may have different information held against your profile for different procurements);

(vi) for technical help with Sid4Gov, please contact the sid4Gov Help-desk at:

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Are detailed in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: The awarding Authority reserves the right to gradually reduce the number of solutions through objective criteria which will be defined in the Invitation to Participate in Dialogue documentation once the PQQ stage is complete.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: All submissions and correspondence must be supplied in English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The contract conditions will be set out in the invitation to dialogue. Further details will be made available via documentation and information released during the course of the procurement process. Any contract entered into should be considered a contract made in England according to English Law and which shall be subject to the exclusive jurisdiction of the English Courts. Neither NYH CSU nor the contracting authority shall not be liable for any costs by those expressing an interest or concern for this contract opportunity. The contracting authority reserves the right at all times acting in its absolute discretion, not to award a contract, to make changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please note that this notice is for a Part B service, this is a non-mandatory notice. The services to which this procurement relates fall within Part B of Schedule 3, Part 10 to the Public Contract regulations 2006 (‘The Regulation’). On a voluntary basis only, NHY CSU will incorporate a minimum of 10 calendar day standstill period at the point information on the award of contract is communicated to bidders. If an appeal regarding the award of a contract has not been successfully resolved the Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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