Community Short Break Services Hertfordshire
Hertfordshire County Council is tendering for Community Short Break Services to run a range of different services, across Hertfordshire, which form part of the Community Short Breaks – Activities.
United Kingdom-Hertford: Health and social work services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Hertfordshire County Council
Contact point(s): Strategic Procurement Group
For the attention of: Stephen Madden
SG13 8DE Hertford
Telephone: +44 1438843955
General address of the contracting authority: www.hertsdirect.org
Address of the buyer profile: www.supplyhertfordshire.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 and 325 000 GBP
II.1.5)Short description of the contract or purchase(s)
Service Users and their families should be provided with a menu of choice of Community Short Break services that they can access at the times outlined below and should include (albeit not limited to) the services that are outlined in Schedule 2, Schedule 3, Schedule 4, Schedule 5 and Schedule 6 of the Service Specification
— Term time evening services providing coverage throughout the year,
— School Holiday services providing full coverage throughout the school holiday,
Projects that provide an innovative solution for providing The Service are encouraged.
The Provider is encouraged to build on commissioned provision by developing further services purchased directly by parents / carers such as wrap around childcare for working families, sibling activities etc. and these should be paid for at cost or subsidised through other funding / charitable grants / partnerships.
Any after school group based service provided should be for a minimum of 2 hours in duration (unless otherwise agreed with the Service Users and their families); however the length of time that the Service User attends for should be flexible around theirs and their family’s needs.
Any daytime, holiday and weekend group based service should be for a minimum of 4 hours in duration (unless otherwise agreed with the Service Users and their families) and the length that the Service User attends for should be flexible around theirs and their family’s needs.
II.1.6)Common procurement vocabulary (CPV)
85000000, 85312110, 92000000, 92320000, 55243000, 98000000, 98133110, 80310000, 85312120, 85320000
II.1.7)Information about Government Procurement Agreement (GPA)
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Lot 1 — Weekend Services.
Lot 2 — Evening Services.
Lot 3 — Individual Support.
Lot 4 — Adventure Based Services.
Lot 5 — Adventure Based Services (overnight).
Lot 6 — Specialist Interest Groups.
Estimated value excluding VAT:
Range: between 1 and 325 000 GBP
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As per the Response Document.
As per the Response Document.
Minimum level(s) of standards possibly required:
As per the Response Document.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The Tender Process.
This tender is a 1 stage process. If you wish to be considered as a tenderer you must complete and submit a Tender Bid by the Closing date and time Tender Bids cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.
The Council uses an e-Tendering system and has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.
To participate in this tender you will need to go into http://www.supplyhertfordshire.uk/
and follow the on-screen guidance and register or log in.
This procurement is a one stage process. If you wish to be considered as a Bidder then you must complete and submit a Bid through the In-Tend system by the due date shown in the Indicative Timetable above. Bids cannot be uploaded after the closing date/time.
Tenders must be completed and submitted electronically by the due date stated in the system. The Table above gives an indicative timetable. When submitting please ensure that you have read and understood all the necessary documentation and provided all the information requested.
Bidders must ensure that any online documents can be accessed and ensure that a response to this invitation is submitted prior to the closing date and time. Please make sure you have submitted your completed response as the Council will not be held accountable for any errors made by a Bidder in submitting your completed response. The In-Tend system does not permit Bids to be submitted after the closing time and date.
Bidders are advised to ensure they allow sufficient time to submit their Bids prior to the due date and time to ensure any issues with uploading the documents can be resolved before the Project closes.
Communication with the Council (or Buyer within In-Tend)
The In-Tend system enables questions and answers (if any) to be exchanged via the e-mail Correspondence area in the eTendering system. All clarification questions, no matter what the nature, must be submitted using this method. All such questions must be received by the date specified in (Timetable) above. Questions received after the deadline may not be answered.
However if questions are deemed to be of relevance to other Bidders the question and answer will be transmitted via the In-Tend system to all Bidders.
The Council has provided a dedicated supplier guide located on the Supply Hertfordshire In-Tend site or by clicking the following link:
If you are experiencing problems with the system In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via e-mail email@example.com or telephone +44 1144070065 for any website / technical questions Monday to Friday 8:30-17:30.
The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.
VI.4.1)Body responsible for appeal procedures
please see VI.4.2
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: