Composting Services Tender Yorkshire

Composting Services Tender Yorkshire

Ryedale District Council and North Yorkshire County Council are inviting tenders from organisations who will be holding a valid Environmental Permit to accept garden waste collected from kerbside domestic waste collection rounds and Household Waste Recycling Centres.

United Kingdom-Malton: Refuse recycling services

2016/S 044-072664

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ryedale District Council
Old Malton Road
For the attention of: Mr Dale Casson
YO17 7HH Malton
UNITED KINGDOM
Telephone: +44 1653600666
E-mail: dale.casson@ryedale.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ryedale.gov.uk/

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk

Further information can be obtained from: Ryedale District Council
Old Malton Road
For the attention of: Mr Dale Casson
YO17 7HH Malton
UNITED KINGDOM
Telephone: +44 1653600666
E-mail: dale.casson@ryedale.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ryedale District Council
Old Malton Road
For the attention of: Mr Dale Casson
YO17 7HH Malton
UNITED KINGDOM
Telephone: +44 1653600666
E-mail: dale.casson@ryedale.gov.uk

Tenders or requests to participate must be sent to: Ryedale District Council
Old Malton Road
For the attention of: Mr Dale Casson
YO17 7HH Malton
UNITED KINGDOM
Telephone: +44 1653600666
E-mail: dale.casson@ryedale.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Yorkshire County Council
County Hall
DL7 8AD Northallerton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Green Waste Composting / Recycling.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services

NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Ryedale District Council and North Yorkshire County Council are inviting tenders from organisations who will be holding a valid Environmental Permit to accept garden waste collected from kerbside domestic waste collection rounds and Household Waste Recycling Centres, to then compost the material, in accordance with Environment Agency regulations. This tender process is designed to be compliant with EU procurement regulations. For efficiency of operations, RDC will be required to apply the ‘proximity principle’ when transporting waste materials, which will result in a percentage of garden waste being delivered to a number of composting sites across the District. Could you indicate in the table below how different quantities of garden waste delivered to your composting site would affect ‘Gate Fee’ values. Contract Duration: The above contract will be for an initial three year period, with option to extend by a further 12 months. Collections: Garden waste for composting is collected from households across Ryedale District using refuse collection vehicles, with an additional tonnage coming from Household Waste Recycling Centres (skip sites) Garden waste is collected Monday to Friday, except where public holidays occur (in which case access to the composting site would be required on a Saturday). There is a reduced service in winter months of December, January and February. Tonnages: For the purpose of this exercise, Ryedale District is split into seven zones. A zone map is posted on the YORtender website — Contract Reference: A6HM-XECIEE The seven zones comprise: Malton and Norton towns Pickering Town and Thornton le Dale The A170 Corridor from Middleton to Sutton Bank Villages around the B1257 (Malton to Helmsley) Villages along the A64 (Malton to Sand Hutton) Villages along the A64 (Malton to Staxton) — Wolds area North York Moors area (north of the A170) The total annual quantity of garden waste available in the District is in excess of 5 000 t and RDC would be looking to expect a minimum of 500 t per composting site, per year. However, based on current averages this is more likely to be around a 1 000 t per composting site, per year. It will be a requirement that all vehicle loads of delivered garden waste will require a weight ticket to assist with accurate data collection and to avoid potential vehicle overloading issues. An on-site weighbridge at the composting site would be beneficial, to enable RDC to provide efficient and effective services, avoiding unnecessary vehicle journeys to off-site weighing facilities. Tariff/margins must not be subject to annual inflationary increases in the first 3 years of the contract. RPI (or similar) increases can be proposed for year 4.

II.1.6)Common procurement vocabulary (CPV)

90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Ryedale District Council and North Yorkshire County Council are inviting tenders from organisations who will be holding a valid Environmental Permit to accept garden waste collected from kerbside domestic waste collection rounds and Household Waste Recycling Centres, to then compost the material, in accordance with Environment Agency regulations. This tender process is designed to be compliant with EU procurement regulations. For efficiency of operations, RDC will be required to apply the ‘proximity principle’ when transporting waste materials, which will result in a percentage of garden waste being delivered to a number of composting sites across the District. Could you indicate in the table below how different quantities of garden waste delivered to your composting site would affect ‘Gate Fee’ values. Contract Duration: The above contract will be for an initial three year period, with option to extend by a further 12 months. Collections: Garden waste for composting is collected from households across Ryedale District using refuse collection vehicles, with an additional tonnage coming from Household Waste Recycling Centres (skip sites) Garden waste is collected Monday to Friday, except where public holidays occur (in which case access to the composting site would be required on a Saturday). There is a reduced service in winter months of December, January and February. Tonnages: For the purpose of this exercise, Ryedale District is split into seven zones. A zone map is posted on the YORtender website — Contract Reference: A6HM-XECIEE The seven zones comprise: Malton and Norton towns Pickering Town and Thornton le Dale The A170 Corridor from Middleton to Sutton Bank Villages around the B1257 (Malton to Helmsley) Villages along the A64 (Malton to Sand Hutton) Villages along the A64 (Malton to Staxton) — Wolds area North York Moors area (north of the A170) The total annual quantity of garden waste available in the District is in excess of 5 000 t and RDC would be looking to expect a minimum of 500 t per composting site, per year. However, based on current averages this is more likely to be around a 1 000 t per composting site, per year. It will be a requirement that all vehicle loads of delivered garden waste will require a weight ticket to assist with accurate data collection and to avoid potential vehicle overloading issues. An on-site weighbridge at the composting site would be beneficial, to enable RDC to provide efficient and effective services, avoiding unnecessary vehicle journeys to off-site weighing facilities. Tariff/margins must not be subject to annual inflationary increases in the first 3 years of the contract. RPI (or similar) increases can be proposed for year 4.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See contract information available on YORtender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract information available on YORtender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See contract information available on YORtender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See contract information available on YORtender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See contract information available on YORtender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See contract information available on YORtender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See contract information available on YORtender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0012
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 30.3.2016 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.2.2016

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