Computer assisted job evaluation system NHS Scotland

Computer assisted job evaluation system NHS Scotland

NHS Scotland is seeking to put in place a framework contract that could also be called off by Wales and Northern Ireland for a computer assisted job evaluation system. UK-Edinburgh: IT services: consulting, software development, Internet and support

2012/S 97-161887

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Common Services Agency (commonly known as NHS National Services Scotland ‘NSS’)
NHS National Services Scotland, NISG, Gyle Square, 1 South Gyle Crescent
Contact point(s): NHS National Information Systems Group
For the attention of: Mark Salveta
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756752
E-mail: mark.salveta@nhs.net

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12442

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

The NHS in Wales and Health & Social Care in Northern Ireland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
A framework agreement for a computer assisted job evaluation system.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Scotland, Wales & Northern Ireland.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The NHS Agenda for Change (AFC) job evaluation scheme is a mandatory scheme and a key feature of the AfC pay system. The scheme is currently supported by a computerised system, the contract for which expires on 31.12.2012.
NHS Scotland is seeking to put in place a framework contract that could also be called off by Wales and Northern Ireland for a computer assisted job evaluation system that will enable continued and uninterrupted use of the AFC job evaluation scheme without adding unnecessary administrative burdens. The requirements of a computerised system would be the following:
Ability to store a wide range of mandatory data relating to the scheme including national job profiles, job descriptions and evaluation outcomes;
Ability to record outcomes from a range of job matching, job evaluation and job analysis procedures;
Ability to evaluate information contained within job analysis questionnaires;
A comprehensive monitoring system at national and local level;
To develop job matching, evaluation, audit and monitoring reports;
The system should be designed in such a way to enable the creation of customised reports.
The matching and evaluation parts of the system need to be interchangeable to enable a partially matched job to be completed under the evaluation system if required.
The computerised system must operate in accordance with the Data Protection Act 1998.
Various access levels i.e. job matching panel, local site administrator and national administration.
The data stored on the current system will need to be transferred to any new system and that system should be equipped to accept the data in its current format and ensure there is seamless transition from the current system to the new system.
The Framework Contract will be for 4 years with Call Offs from this framework lasting up to 10 years.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=227723.
II.1.6)Common procurement vocabulary (CPV)

72000000, 48000000, 72250000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See contract/tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Prime contractor.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: A Pre-qualification questionnaire [‘PQQ’] will be issued to all interested economic operators that respond within the time limit set out at section IV.3.4 detailing the requirements and information to be provided in relation to the personal situation of economic operators. The PQQ will be made available to download from the Public Contracts Scotland website in due course.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: A Pre-qualification questionnaire [‘PQQ’] will be issued to all interested economic operators that respond within the time limit set out at section IV.3.4 detailing the conditions for participation in respect of the economic operator’s economic and financial capacity. The PQQ will be made available to download from the Public Contracts Scotland website in due course.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
A Pre-qualification questionnaire [‘PQQ’] will be issued to all interested economic operators that respond within the time limit set out at section IV.3.4 detailing the conditions for participation in respect of the economic operator’s technical capacity. The PQQ will be made available to download from the Public Contracts Scotland website in due course.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
26.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
29.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:227723).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days, (or a minimum of 15 clear calendar days if the communication method used is not electronic) between the date on which the Authority despatches, to economic operators who submitted a tender or (where no deselection notification has previously been given) applied to be selected to tender, the notice(s) of its decision in relation to the award of a contract (or conclusion of a framework agreement as the case may be) (the “standstill notice”) and the date on which the Authority proposes to conclude the relevant contract or framework agreement. This period allows economic operators in receipt of a standstill notice from the Authority to submit a written request for information in relation to the award process from the Authority before the relevant contract or framework agreement is concluded. In the event that an economic operator submits a written request for information to the Authority within the relevant standstill period, the Authority shall respond to such a request within 15 calendar days of receipt, and in doing so shall provide the following information: (a) for economic operators who did not submit a tender, the reason why that economic operator was unsuccessful; and (b) for a economic operator who submitted a tender, (other than a tenderer which has already received a valid standstill notice from the Authority) the name of the economic operator to be awarded the contract, (or the parties to the framework agreement, if relevant). Such additional information should be requested from the address at section 1.1. Where an economic operator is dissatisfied with the Authority’s response to its request for information, or considers that the Agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2006, that economic operator is advised to promptly seek independent legal advice. Various different limitations on the time available to raise proceedings may be applicable, depending on the nature of an economic operator’s claim, and the issue in respect of which redress is sought. Time limits for bringing a claim vary from 30 days to 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.5.2012

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