Concession for an Event Staging Partner

Concession for an Event Staging Partner

The Scottish Ministers have submitted a bid to host to the Solheim Cup in Scotland in 2019. If the Scottish bid is successful, the contracting authority intends to engage an Event Staging Partner on the basis of a services concession in connection with the organisation and delivery of the event.

United Kingdom-Edinburgh: Sports facilities operation services

2015/S 164-300357

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

VisitScotland
Ocean Point One, 94 Ocean Drive
For the attention of: Campbell Forsyth
EH6 6JH Edinburgh
UNITED KINGDOM
Telephone: +44 1314722222
E-mail: campbell.forsyth@visitscotland.com
Fax: +44 1415664074

Internet address(es):

General address of the contracting authority: http://www.visitscotland.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00118

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Marketing / Tourism

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Ministers

Perth and Kinross Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Concession for an Event Staging Partner – Scotland’s bid for the Solheim Cup 2019.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Scottish Ministers have submitted a bid to host to the Solheim Cup in Scotland in 2019. If the Scottish bid is successful, the contracting authority (on behalf of the Scottish Ministers and other Scottish public sector bodies) intends to engage an Event Staging Partner on the basis of a services concession in connection with the organisation and delivery of the event.
The detailed rights and responsibilities of the Event Staging Partner under the concession arrangement will be developed through the tender process, however the contracting authority currently anticipates that the activities to be performed (on a concession basis) by the Event Staging Partner may include, without limitation, some or all of the following:
— Event Management (potentially including responsibility for all aspects of on-site delivery of the event);
— Media and PR (potentially including the creation and implementation of an international communications strategy for the event);
— Marketing and Digital Activation (potentially including the creation of a marketing and digital activation strategy for the event);
— Sponsorship (potentially including responsibility for sponsorship sales, contracting and fulfilment);
— Hospitality and Travel (potentially including development and implementation of a plan to deliver a comprehensive hospitality service);
— Merchandise (potentially including creation and implement an international merchandise strategy for the event); and
— Ticketing (potentially including creation and implementation of an international ticketing strategy for the event).
Interested parties should be aware that, given that there is no certainty that the Scottish bid for the event will be successful, the contracting authority does not guarantee that any contract will be awarded pursuant to this tender process.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=410304

II.1.6)Common procurement vocabulary (CPV)

92610000, 92621000, 92600000, 92620000, 92622000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Scottish Ministers have submitted a bid to host to the Solheim Cup in Scotland in 2019. If the Scottish bid is successful, the contracting authority (on behalf of the Scottish Ministers and other Scottish public sector bodies) intends to engage an Event Staging Partner on the basis of a services concession in connection with the organisation and delivery of the event.
The detailed rights and responsibilities of the Event Staging Partner under the concession arrangement will be developed through the tender process, however the contracting authority currently anticipates that the activities to be performed (on a concession basis) by the Event Staging Partner may include, without limitation, some or all of the following:
— Event Management (potentially including responsibility for all aspects of on-site delivery of the event);
— Media and PR (potentially including the creation and implementation of an international communications strategy for the event);
— Marketing and Digital Activation (potentially including the creation of a marketing and digital activation strategy for the event);
— Sponsorship (potentially including responsibility for sponsorship sales, contracting and fulfilment);
— Hospitality and Travel (potentially including development and implementation of a plan to deliver a comprehensive hospitality service);
— Merchandise (potentially including creation and implement an international merchandise strategy for the event); and
— Ticketing (potentially including creation and implementation of an international ticketing strategy for the event).
Interested parties should be aware that, given that there is no certainty that the Scottish bid for the event will be successful, the contracting authority does not guarantee that any contract will be awarded pursuant to this tender process.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Selection for participation shall be based on the evaluation criteria and conditions as set out in the Pre-qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

VSEH15014
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): It is possible that this contract may be funded by ERDF.

VI.3)Additional information

The contracting authority considers that this contract opportunity relates to the award of a services concession for Part B services and therefore the contract is not subject to the full provisions of the Public Contracts (Scotland) Regulations 2012.
While the contracting authority intends to follow the principles of the Negotiated Procedure in connection with this contract opportunity, the contracting authority reserves the right to follow such process as it considers appropriate in connection with the award of any contract pursuant to this opportunity.
This non-mandatory contract notice is published by the contracting authority on its own behalf and on behalf of:
(i) the Scottish Ministers,
(ii) Perth and Kinross Council, and
(iii) any other Scottish contracting authorities that may be involved in connection with the event (if the Scottish bid to host the event is successful).
(SC Ref:410304).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: VisitScotland will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Campbell Forsyth as determined at point I.1 of this notice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.8.2015

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