Concession for Catering Service Pembrokeshire

Concession for Catering Service Pembrokeshire

Concession for the Provision of a Catering Service at the Tea Rooms, Scolton Manor, Pembrokeshire.

United Kingdom-Haverfordwest: Canteen and catering services

2016/S 010-013555

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pembrokeshire County Council
County Hall, Pembrokeshire
For the attention of: Nia Evans
SA61 1TP Haverfordwest
Telephone: +44 1437775907

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Pembrokeshire County Council

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Pembrokeshire County Council

Tenders or requests to participate must be sent to: Pembrokeshire County Council

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Concession for the Provision of a Catering Service at the Tea Rooms, Scolton Manor, Pembrokeshire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of a High Quality Catering Service for the Tea Rooms at Scolton Manor, near Haverfordwest, Pembrokeshire.
Scolton Manor Country Park is located 5 miles north of Haverfordwest in Pembrokeshire, West Wales. The 60 acres of open space and woodland is 1 of the largest areas of Parklands in the county and is owned, managed and developed by Pembrokeshire County Council.
In addition to the park and woodland, Scolton Manor also has a significant historical heritage and operates as a museum. Built in 1842, the Victorian country house and estate buildings, once the home of the Higgon family, share a site with more modern buildings that collectively represent a heritage site of regional significance.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at:

II.1.6)Common procurement vocabulary (CPV)

55500000, 55520000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There is a 24 month extension option at 12 monthly intervals.
Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 8.3.2016. Completion 28.2.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the Qualification stage of the tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than 1 legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with 1 or more of the parties acting as ‘Prime Contractor’ (and where more than 1, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the contract, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As per tender documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.2.2016 – 13:00



Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 3 years and 5 years time depending upon whether extension terms are utilised.
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:39609).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Pembrokeshire County Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification to bidders of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts Regulations 2015 may bring proceedings in the High Court in accordance with Part 3 of those Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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