Confectionary and Soft Drinks Tender

Confectionary and Soft Drinks Tender

Warwickshire College Group – Tender for Provisions of Confectionary, Soft Drinks and Fresh Meat.

United Kingdom-Shrewsbury: Soft drinks

2015/S 142-261058

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Food Tendering Services
Douglas House, Douglas Way
For the attention of: Liz Milverton
SY3 5PB Shrewsbury
UNITED KINGDOM
Telephone: +44 7944198100
E-mail: liz.milverton@ftslimited.co.uk

Internet address(es):

General address of the contracting authority: www.tendermyfood.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA32009

Electronic access to information: http://tendermyfood.co.uk/portal

Further information can be obtained from: Food Tendering Services
Douglas House, Douglas Way
For the attention of: Liz Milverton — Tenders and Operations Director
SY3 5PB Shrewsbury
UNITED KINGDOM
Telephone: +44 7944198100
E-mail: liz.milverton@ftslimited.co.uk
Internet address: www.tendermyfood.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Food Tendering Services
Douglas House, Douglas Way
For the attention of: Liz Milverton — Tenders and Operations Director
SY3 5PB Shrewsbury
UNITED KINGDOM
Telephone: +44 7944198100
E-mail: liz.milverton@ftslimited.co.uk

Tenders or requests to participate must be sent to: Food Tendering Services
Douglas House, Douglas Way
For the attention of: Liz Milverton — Tenders and Operations Director
SY3 5PB Shrewsbury
UNITED KINGDOM
Telephone: +44 7944198100
E-mail: liz.milverton@ftslimited.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Warwickshire College Group – Tender for Provisions of Confectionary, Soft Drinks and Fresh Meat.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: 6 Delivery Points in Warwickshire, Worcester and surrounding area.

NUTS code UKG1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

FTS are formally tendering for The Warwickshire College Group and we are seeking suppliers for the following categories: Confectionery, Soft Drinks and fresh Meat. The contract will be for a 3 year period (with an option to extend for a period of up to 12 months). There are 6 individual Colleges at different logistical locations, covering Worcestershire, Warwickshire and Herefordshire.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=152531

II.1.6)Common procurement vocabulary (CPV)

15982000, 15842300, 15110000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total value for all 3 lots is circa 1 100 000 over the 4 year period.
Estimated value excluding VAT: 1 100 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 001Lot title: Supply of Confectionary

1)Short description

Supply of Confectionary goods, bags and bars to 6 units across Warwickshire, Worcestershire and Hertfordshire.

2)Common procurement vocabulary (CPV)

15842300

3)Quantity or scope

The value for the 4 year period will be approximately 425 400.
Estimated value excluding VAT:
Range: between 425 400 and 426 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 002Lot title: Supply of Soft Drinks

1)Short description

Warwickshire College Group consist of 6 individual colleges with geographical locations covering Worcestershire, Warwickshire and Hertfordshire.

2)Common procurement vocabulary (CPV)

15982000

3)Quantity or scope

The value of this contract over the 4 year period will be 394 400.
Estimated value excluding VAT:
Range: between 394 400 and 395 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 003Lot title: Supply of Fresh Meat

1)Short description

Warwickshire College Group consist of 6 individual Colleges in the geographical locations of Worcestershire, Warwickshire and Hertfordshire.

2)Common procurement vocabulary (CPV)

15110000

3)Quantity or scope

The contract value over the 4 year period will be 326 400.
Estimated value excluding VAT:
Range: between 326 400 and 327 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. QA. Weighting 20

3. Response to supplier pricing. Weighting 10

4. OTIF service levels. Weighting 10

5. Environmental and sustainability. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FTS0022
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.9.2015 – 13:00

Place:

FTS Head Office.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Mrs E Milverton — Tenders and Operations Director.
Mr C Stanley — Director.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:152531).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Food Tendering Services Ltd
Douglas House, Douglas Way
SY3 5PB Shrewsbury
UNITED KINGDOM
E-mail: liz.milverton@ftslimited.co.uk
Telephone: +44 794198100
Internet address: www.mytenders.co.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.7.2015

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