Construction Consultancy Services Framework Northamptonshire

Construction Consultancy Services Framework Northamptonshire

Northamptonshire County Council, on behalf of LGSS members, wishes to appoint a framework of providers in eight Lots to provide Design and Technical Consultancy Services for a range of construction projects.

UK-Northampton: Architectural, construction, engineering and inspection services

2012/S 248-411200

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northamptonshire County Council
John Dryden House, 8-10 The Lakes
Contact point(s): www.lgss.bravosolution.co.uk
For the attention of: itt_28577
NN4 7YD Northampton
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.northamptonshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Construction Consultancy Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Within the East Midlands (UKF) and East of England (UKH) regions.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 36

II.1.5)Short description of the contract or purchase(s)
Northamptonshire County Council, on behalf of LGSS members, wishes to appoint a framework of providers in eight Lots to provide Design and Technical Consultancy Services for a range of construction projects.
Northamptonshire and Cambridgeshire County Council’s work together in partnership under the name of LGSS. LGSS is a shared services venture established under the Local Government Act 1972.
This framework is open to:
(i) all LGSS existing and/or future partners and other organisations delegating services and/or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire County Council and Norwich City Council) who participate in the LGSS shared services venture;
(ii) customers of LGSS,
(iii) to any city, district and/or borough local authorities within the county of Northamptonshire and/or Cambridgeshire; and
(iv) any company and/or organisations set up by Northamptonshire and/or Cambridgeshire County Council.
Applications are invited from experienced providers of Design and Technical Consultancy Services to the construction industry who can provide high quality professional services using a customer focussed approach, particularly in the Public Sector. The services to be provided are: LOT 1 – Architectural Services, LOT 2 – Building Control (Approved Inspector) Services, LOT 3 – Building Surveying Services, LOT 4 – CDM Co-ordinator Services, LOT 5 – Employers Agent and Clerk of Works Services, LOT 6 – Mechanical and Electrical Engineering Services, LOT 7 – Quantity Surveying/Cost Consultancy Services, LOT 8 – Structural Engineering Services.
The framework providers will be expected to work and co-operate closely with local government in-house and external design and technical consultants, contractors and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators.
Design and Technical Consultancy Services will be required primarily for education and social care premises, as well as other public infrastructure such as community centres, libraries or offices. The framework will cover construction works and will include, but not be limited to, repairs and renovation, refurbishment, alterations, demolitions, modular build, extensions and new build. Successful framework providers will be expected to have a demonstrable track record of providing these services for such premises and project type. The framework providers will be appointed to the framework through the RIBA Architect or RIBA Consultant agreements including Schedule of Amendments.
It is predicted that other members of the LGSS organisation, or public bodies within the Counties of Northamptonshire and Cambridgeshire, will use this framework. The framework will operate for a period of 36 months (from the award of the contract) with the option to extend for a further period of 12 months.
It is envisaged that the minimum number of providers appointed to each Lot shall be 3, however the maximum number will vary per Lot. Interested parties are permitted to bid for a single Lot or multiple Lots. There will be no obligation on either Northamptonshire County Council or any of the other bodies to enter into call off contracts with the service providers appointed nor will any guarantee be given as to the quantity, value or regularity of call off contracts to be made.
II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The overall award criteria for all Lots will be based on 70% Price and 30% Quality. Sub-weightings will be used for the evaluation of the Price criteria which will be based on 60% Capped Percentage Fees and 40% Day Rates. Full details are shown in the PayMech documents for each Lot and the tender documentation.
Individual projects will be allocated on the framework according to the following value bands for all Lots:
£0 – £499,999; £500,000 – £999,999; £1,000,000 – OJEU threshold; Above OJEU threshold.
The framework will operate for a period of 36 months (from the award of the contract) with the option to extend for a further period of 12 months.
Each Lot will operate with a minimum of 3 providers, however the maximum number will vary per Lot due to the requirement on a project:
LOT 1 – maximum 6 providers; LOT 2 – maximum 4 providers; LOT 3 – maximum 6 providers; LOT 4 – maximum 4 providers; LOT 5 – maximum 6 providers; LOT 6 – maximum 6 providers; LOT 7 – maximum 6 providers; LOT 8 -maximum 4 providers.
There will be no obligation on either Northamptonshire County Council or any of the other bodies to enter into call off contracts with the service providers appointed nor will any guarantee be given as to the quantity, value or regularity of call off contracts to be made.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Architectural Services.

1)Short description
Framework Agreement for Architectural Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the Architect’.
2)Common procurement vocabulary (CPV)

71000000, 71240000, 71541000, 71250000, 71251000, 71221000, 79932000, 71420000, 71210000, 71400000, 71222000, 71410000, 71220000, 71230000, 71500000, 71200000, 71540000, 71223000, 71520000, 79933000, 79930000, 71530000

3)Quantity or scope
It is anticipated that all projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 1 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 250 and 1 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 6 economic operators in this Lot.
Lot No: 2 Lot title: Building Control (Approved Inspector) Services.
1)Short description
Framework Agreement for Building Control (Approved Inspector) Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the Building Control Approved Inspector’.
2)Common procurement vocabulary (CPV)

71000000, 71600000, 71200000, 71700000

3)Quantity or scope
It is anticipated that all projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 2 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 50 and 350 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 4 economic operators in this Lot.
Lot No: 3 Lot title: Building Surveying Services.
1)Short description
Framework Agreement for Building Surveying Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the Building Surveyor’.
2)Common procurement vocabulary (CPV)

71000000, 71500000, 71600000, 71200000, 71400000, 71700000

3)Quantity or scope
It is anticipated that all projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 3 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 50 and 350 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 6 economic operators in this Lot.
Lot No: 4 Lot title: CDM Co-ordinator Services.
1)Short description
Framework Agreement for CDM-C Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the CDM-C’.
2)Common procurement vocabulary (CPV)

71000000, 71500000, 71317210, 71300000, 71200000, 71700000

3)Quantity or scope
It is anticipated that all projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 4 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 50 and 350 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 4 economic operators in this Lot.
Lot No: 5 Lot title: Employers Agent & Clerk of Works Services.
1)Short description
Framework Agreement for Employers Agent and Clerk of Works Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the Employers Agent and Clerk of Works’.
2)Common procurement vocabulary (CPV)

71000000, 71541000, 71500000, 71200000

3)Quantity or scope
It is anticipated that all projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 5 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 250 and 1 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 6 economic operators in this Lot.
Lot No: 6 Lot title: Mechanical & Electrical Engineering Services.
1)Short description
Framework Agreement for Mechanical & Electrical Engineering Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the Mechanical & Electrical Engineer.
2)Common procurement vocabulary (CPV)

71000000, 71240000, 71800000, 71500000, 71314300, 71200000, 71300000, 71314200, 71333000, 71520000, 71321000, 71334000, 71310000

3)Quantity or scope
It is anticipated that all projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 6 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 50 and 350 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 6 economic operators in this Lot.
Lot No: 7 Lot title: Quantity Surveying / Cost Consultancy Services.
1)Short description
Framework Agreement for Quantity Surveying/Cost Consultancy Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the Quantity Surveyor.
2)Common procurement vocabulary (CPV)

71000000, 71324000, 71500000, 71200000

3)Quantity or scope
It is anticipated that all projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 7 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 50 and 350 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 6 economic operators in this Lot.
Lot No: 8 Lot title: Structural Engineering Services.
1)Short description
Framework Agreement for Structural Engineering Services. Details provided in the tender document ‘Roles & Responsibilities – Duties of the Structural Engineer’.
2)Common procurement vocabulary (CPV)

71000000, 71500000, 71600000, 71200000, 71300000, 71312000

3)Quantity or scope
It is anticipated that projects arising through this Lot will be subject to mini competition. It is a requirement of the framework that ALL framework providers appointed to Lot 8 will be given the opportunity to bid. Contracts awarded under the framework will be subject to the award criteria published and specified with each mini competition opportunity. Typically this will be based on a quality/price weighting which will include consideration of past performance through the framework.
In certain circumstances the Contracting Authority reserves the right to award a contract for an individual project to a framework provider without undergoing a mini competition. In such circumstances the Contracting Authority will select the framework provider based on ranking of Tendered prices (Day/Hourly Rates and Capped % Fees). Prices will be subject to annual review between the Contracting Authority and the framework providers.
Estimated value excluding VAT:
Range: between 50 and 350 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
The Contracting Authority intends to award a framework agreement to minimum 3 and maximum 4 economic operators in this Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Any deposits, guarantees or bonds required by the Contracting Authority will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tender pricing must be in pounds sterling (GBP). Payments made under the call-off contracts awarded under the framework agreements will be in pounds sterling (GBP). See tender documents for details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but where a Consortium is to be awarded a contract please note the Contracting Authority will only contract with a single organisation, either a lead partner/operator or a legal entity created by the partners in any consortia arrangement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – If you have not registered on this website before, a video tutorial can be found on the link below. Browse to the eSourcing Portal: https://lgss.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business

and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2.Express an Interest in the tender – Login to the portal with the username/password – A supplier’s eTendering manual and video tutorial on how to respond to an online tender can be found on the right hand side of the webpage. Click the ‘ITTs Open To All Suppliers’ link. (These are Invitations to Tender open to any registered supplier) – Click on the relevant ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the ITT into your ‘My ITTs’ page.
(This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box 3.Responding to the tender – Click ‘My Response’ under ‘ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Technical requirements are set out in the technical questionnaire included with the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
itt_28577
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.2.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Northamptonshire County Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from address referred to in Part 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.12.2012

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