Construction Framework Oxford

Construction Framework Oxford

Oxford Brookes University is commencing a tender process for the establishment of Professional Services Framework for a 4 + 2 year period that will provide professional services in connection with the delivery of the Estates Investment Plan.

United Kingdom-Oxford: Construction work

2015/S 156-286303

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Brookes University
Gipsy Lane, Headington
Contact point(s): procurement
For the attention of: Diane Davies
OX3 0BP Oxford
UNITED KINGDOM
Telephone: +44 865484718
E-mail: procurement@brookes.ac.uk

Internet address(es):

General address of the contracting authority: www.in-tendhost.co.uk/oxfordbrookes

Address of the buyer profile: www.brookes.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Construction Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Works, design and execution, UK — National.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 124

Duration of the framework agreement

Duration in years: 6
Justification for a framework agreement, the duration of which exceeds four years: 4 years with option to extend for further 2 years.
In view of the:
— initial investment that may be required by suppliers in relation to this framework,
— critical nature of the works in respect of delivering the investment programme,
— significant length of time required to design and deliver some of the major project commissioned under the framework,
— need to package and programme works over a longer period of time in order to achieve a more cost-effective solution,
— it is considered appropriate to have an option to extend the agreement for up to 2 years beyond the initial period.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The framework offers no guarantee of a minimum amount of services either by value or number of Contracts.
Oxford Brookes University is commencing a tender process for the establishment of Professional Services Framework for a 4 + 2 year period that will provide professional services in connection with the delivery of the Estates Investment Plan and other services associated with Oxford Brookes Universities estate as and when required. The framework will be structured in the following Lots covering:
1. Lot 1 – 0 GBP – 2 000 000 GBP Building Construction and Planned Maintenance Services:
Smaller value building refurbishment and new build works and planned maintenance works for service infrastructure including but not limited to boiler plants, lift refurbishment and replacements, external drainage, building systems and sustainability improvements.
2. Lot 2 — 2 000 000 GBP to 5 000 000 GBP Building Construction:
Medium value building refurbishment and new build works.
3. Lot 3 — Greater than 5 000 000 GBP million Building Construction:
Higher value refurbishment and new build projects.
Suppliers will be expected to work collaboratively with each other and with other organisations contracted to Oxford Brookes University to deliver the requirements of the Estates Investment plan works and services as required.
Applicants should note that in expressing an interest in a Lot they will be expected to deliver all of the requirements within that Lot. Those applicants interested in submitting a response to more than 1 Lot should make it clear which Lot is being applied for. If submitting multiple applications covering Lots 1, 2 and 3, an applicant who is successful at the end of the award stage will only be awarded a single position on the framework to provide services for the Lots they are awarded.
Oxford Brookes University will only allow a single application to be made on behalf of a Group of Companies or subsidiaries of a Parent Company.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45312000, 45450000, 45262000, 45332000, 45316000, 45315000, 45324000, 45313000, 45311000, 45333000, 45317000, 45214000,45212000, 45420000, 45261000, 45440000, 45351000, 45314000, 45410000, 45430000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 and 1 000 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Description of these options:
The framework duration will be set for 4 years plus an option of 2 years extension. In the event that Oxford Brookes University carries out a review of the framework including but not limited to the performance of the suppliers and it is revealed that the framework established does not achieve its overriding objectives, Oxford Brookes University reserves to exercise the right to terminate the framework at any time.
Oxford Brookes University reserve the right to place work with an alternative Supplier within each Lot when the level of business places with any 1 Supplier exceeds 50 % of the Suppliers annual turnover.

II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Lot 1 — 0 GBP – 2 000 000 GBP Million Building Construction and Planning Maintenance Services

1)Short description

Smaller value building refurbishment and new build works and planned maintenance works for service infrastructure including but not limited to boiler plants, lift refurbishment and replacements, external drainage, building systems and sustainability improvements.

2)Common procurement vocabulary (CPV)

45212000, 45312000, 45450000, 45262000, 45332000, 45316000, 45324000, 45313000, 45311000, 45333000, 45317000, 45430000, 45214000,45420000, 45261000, 45440000, 45351000, 45410000, 45314000

3)Quantity or scope

Smaller value building refurbishment works and exterior landscaping.
Estimated value excluding VAT: Range between 0 GBP and 15 000 000 GBP.
Estimated value excluding VAT:
Range: between 1 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Oxford Brookes University will be seeking to appoint up to 4 suppliers.

Lot No: 2Lot title: 2 000 000 GBP to 5 000 000 GBP Building Construction

1)Short description

Medium value building refurbishment and new build works.

2)Common procurement vocabulary (CPV)

45212000, 45312000, 45450000, 45262000, 45311000, 45316000, 45324000, 45351000, 45313000, 45332000, 45333000, 45317000, 45430000,45214000, 45420000, 45261000, 45440000, 45315000, 45410000, 45314000

3)Quantity or scope

Estimated value excluding VAT: Range between 0 GBP and 65 000 000 GBP.
Estimated value excluding VAT:
Range: between 1 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Oxford Brookes University will be seeking to appoint up to 4 suppliers.

Lot No: 3Lot title: Greater than 5 000 000 GBP Building Construction

1)Short description

Higher value building refurbishment and new build projects.

2)Common procurement vocabulary (CPV)

45212000, 45312000, 45450000, 45262000, 45332000, 45316000, 45315000, 45324000, 45313000, 45311000, 45333000, 45317000, 45430000,45214000, 45420000, 45261000, 45440000, 45351000, 45410000, 45314000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 65 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Oxford Brookes University will be seeking to appoint up to 4 suppliers.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Those invited to tender will be advised in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details of the payment mechanism are included in the procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

(i) For Unincorporated Joint Ventures it will be necessary for each member of the group to sign an undertaking that they will be jointly and severally bound for the due performance of the contract.
(ii) For Single Legal Entities/Incorporated Joint Ventures submitting an acceptable offer the consortium must provide a Corporate statement of intent to form itself into a single legal entity before any contract can be awarded.
The Applicant must state in its expression of interest to this Notice whether it is an Incorporated Joint Venture (stating the date of Incorporation) or an Unincorporated Joint Venture (Joint and Several Liability). In the case of an Unincorporated Joint Venture (Joint and Several Liability) the Applicant must also confirm the names of all the contracting entities with the Employer should they be selected to tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A Parent Company Guarantee will be required where the financial assessment of the applicant does not meet the required level for the contract. In the event of an applicant not meeting the minimum financial criteria and where a parent company structure exists, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria. This may potentially result in escalation up to the ultimate parent or failure of financial assessment where the ultimate parent company does not meet the financial assessment criteria.
For a joint and several liable joint venture, each constituent of the joint venture shall meet at least 60 % of the financial standing stated for this contract or where a parent company structure exits, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria.
Where an integrated joint venture is proposed, Parent Company Guarantees will be required.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Personal situation of economic operators including requirements relating to enrolment on professional or trade registers.
1. The Supplier must declare if it or any of its directors, any other person who has powers of representation, decision or control of the Supplier has been convicted of any of the following offences:
(a) conspiracy within the meaning of Section 1 or 1A of the Criminal Law Act 1977 or Article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA,
(b) corruption within the meaning of Section 1(2) of the Public Bodies Corrupt Practices Act 1889(20) or Section 1 of the Prevention of Corruption Act 1906,
(c) the common law offence of bribery,
(d) bribery within the meaning of Section 1, 2 or 6 of the Bribery Act 2012 or Section 113 of the Representation of the People Act 1983,
(e) any of the following offences where the offence relates to fraud affecting the European Communities financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities:
(i) the offence of cheating the Revenue,
(ii) the offence of conspiracy to defraud,
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978,
(iv) fraudulent trading within the meaning of Section 458 of the Companies Act 1985, Article 451 of the Companies (Northern Ireland) Order 1986 or Section 993 of the Companies Act 2006,
(v) fraudulent evasion within the meaning of Section 170 of the Customs and Excise Management Act 1979(31) or Section 72 of the Value Added Tax Act 1994,
(vi) an offence in connection with taxation in the European Union within the meaning of Section 71 of the Criminal Justice Act 1993,
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of Section 20 of the Theft Act 1968 or Section 19 of the Theft Act (Northern Ireland) 1969,
(viii) fraud within the meaning of Section 2, 3 or 4 of the Fraud Act 2006, or
(ix) the possession of articles for use in frauds within the meaning of Section 6 of the Fraud Act 2006 or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of Section 7 of that Act;
(f) any offence listed:
(i) in Section 41 of the Counter Terrorism Act 2008, or
(ii) in Schedule 2 to that Act where the Court has determined that there is a terrorist connection;
(g) any offence under Sections 44 to 46 of the Serious Crime Act 2007 which relates to an offence covered by subparagraph (f) in Article 57,
(h) money laundering within the meaning of Section 340(11) and 415 of the Proceeds of Crime Act 2002,
(i) an offence in connection with the proceeds of criminal conduct within the meaning of Section 93A, 93B or 93C of the Criminal Justice Act 1988 or Article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996,
(j) an offence under Section 4 of the Asylum and Immigration (Treatment of Claimants etc.) Act 2004,
(k) an offence under Section 59A of the Sexual Offences Act 2003,
(l) an offence under Section 71 of the Coroners and Justice Act 2003,
(m) an offence in connection with the proceeds of drug trafficking within the meaning of Section 49, 50 or 51 of the Drug Trafficking Act 1994, or
(n) any other offence within the meaning of Article 57(1) of the Public Contracts Directive:
(i) as defined by the law of any jurisdiction outside England and Wales and Northern Ireland, or
(ii) created after the day on which these Regulations were made in the law of England and Wales or Northern Ireland.
Oxford Brookes University shall treat as ineligible and shall not select a supplier that has been convicted of any of the above offences.
Oxford Brookes University may apply to the relevant competent authority to obtain further information regarding the supplier and in particular details of convictions of the offences listed above if it considers it needs such information to decide on any exclusion referred to above.
In any case, where a supplier or its directors or any other person who has powers of representation, decision or control has been convicted of an offence described in Article 57, Paragraph (1), Oxford Brookes University may disregard the prohibition described there if it is satisfied that there are overriding requirements in the general interest which justify doing so in relation to that economic operator in order to maintain or enable sufficient competition.
2. The Supplier must declare if any of the grounds for discretionary exclusion as described in Section 3.1 of the pre qualification questionnaire apply.
3. All new legal and regulatory requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Minimum level(s) of standards possibly required:
1. For Lot 1 Suppliers must have a minimum annual turnover of 1 000 000 000 000 GBP,
2. For Lot 2 Suppliers must have a minimum annual turnover of 2 000 000 000 000 GBP,
3. For Lot 3 Suppliers must have a minimum annual turnover of 5 000 000 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Means of proof required — Suppliers must provide (along with their expression of interest to this Notice) the following:
(a) a list of the applicant companies that will contract directly with Oxford Brookes University whether in their own rights or as part of a Joint Venture or other formal partnership to provide the technical capacity necessary to deliver the work under the contract and a statement of the technical services provided by any such companies,
(b) for the Supplier and any applicant companies identified under Section III.2.3(a) they will be required to demonstrate technical capacity and past experience carried out over the past 5 years against the following criteria:
i. More details can be found in the pre qualification questionnaire,
ii. More details can be found in the invitation to tender documents which detail the scope of service and the award criteria.
These documents are available by emailing the named person in Section 1) of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Envisaged minimum number 18 consisting of 6 per Lot.
Objective criteria for choosing the limited number of candidates: As set out in the pre qualification pack.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Oxford Brookes-2014-0201

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.9.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise.
Suppliers instructions:

How to express interest in this tender are done through registering your company on the e-Sourcing portal (this is only required once): Browse to the e-Sourcing portal:https://in-tendhost.co.uk/oxfordbrookes to enable you to do this.

To proceed with the application download a pre qualification questionnaire and complete this and submit it on the In-tend portal by the due date of 17:00, 10.9.2015.
Expressions of interest must be submitted from the Applicant‘s registered office address. Each member of a Joint Venture (JV) must submit a letter from their own registered office confirming all company names in the proposed JV.
Applicants should note that Oxford Brookes University may choose to publish the names of Applicants/Tenderers on its tender list for this Contract after invitation to tender letters have been dispatched.
This procurement falls within the scope of HM Revenue and Custom’s Construction Industry Scheme.
It is a pre requisite that if you are applying for Lot 3 you will be required to submit a tender for the ‘Clerici Project’ as part of your framework bid in order to be considered for an award of Lot 3 to be eligible to carry out works in Lot 3. The ‘Clerici Project’ will be awarded as part of the framework award.
Successful Suppliers to Lot 1, 2 and 3 will be appointed to fulfil the duties of Principal Contractor and Principal Designer under the Construction (Design and Management) Regulations 2015.
A completed pre qualification questionnaire must be submitted on In-tend no later than 17:00, 10.9.2015.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Oxford Brookes University will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers.
Appeals must be lodged in accordance with the Public Contracts Regulations 2015 as Amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.8.2015

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