Construction of New British Consulate General Erbil Iraq

Construction of New British Consulate General Erbil Iraq

The FCO plans to build a new purpose built Consulate General compound, with office, residential accommodation and buildings services, in Erbil, Kurdistan Region, Iraq.

United Kingdom-London: Construction work

2013/S 239-414750

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
Old Admiralty Building
For the attention of: Jon Meadows
SW1A 2PA London

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Please submit via the FCO procuremnt portal (see III 2.1)
Internet address:

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Construction of New British Consulate General Erbil Iraq.
II.1.2)Type of contract and location of works, place of delivery or of performance
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Erbil, Iraq.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The FCO plans to build a new purpose built Consulate General compound, with office, residential accommodation and buildings services, in Erbil, Kurdistan Region, Iraq. The purpose of the project is to provide a purpose built flexible new Consulate General, from which to deliver Her Majesty’s Government’s objectives in Erbil, KRG, Iraq.
The site is currently unused agricultural land and is located within a planned future Diplomatic quarter. The Erbil municipality are expected to complete all road, electricity, water supply and drainage infrastructure to service the land and adjoining plots. The FCO proposal is for a compound with connections to municipal provision of services (water, sewage, electricity). The design allows for emergency standby services provision.
A design of the works has been produced. A main contractor is needed to develop, supply, build, install, test, commission, handover and complete;
Compound walls, compound grounds, compound services and compound buildings for this newly relocated British Consulate General.
The plot has a total site size of 93mx103m, with a principle building of a foot print size 26mx35m. The building is designed to have one storey, extendible to two, with small internal light wells, parapets and flat roofs. The compound includes a range of building works.
The compound will include an office building, a flexible staff accommodation block, a workshop, a guardhouse, recreational facilities and other ancillary compound service buildings. The works include above and below ground water, fuel and sewer tanks. The works also include covered gullies, drains, cable runs connecting fenced off service areas to buildings. The works include a ram resistant reinforced concrete perimeter wall, an approach road and internal circulation roads, paving and landscaping.
The design will be built to UK building regulations and comply with KRG, Iraq permissions. The design, supply, build and installation is expected to achieve a BREEAM target of very good. The HMG’s expectation is for safety on site, CDM regulatory compliance and statutory compliant waste management. The design is based on FCO Design Guide for sizing, quality and performance.
The construction activities will include, excavations, foundations, substructure, superstructure walls, first build, second build, fit out, finishes, fittings and furnishings. The contractor’s work will also include specific detailed design portions to present and have approved. The main contractor will be responsible for the supply, shipping internationally specified items, installation and commissioning of all items. This will include some UK supply items e.g. new ballistic counters, new solid and glazed partitions, new airlocks and specialist doors. The provenance, quality and supply of all materials and equipment used will need to be documented.
Testing, commissioning, handover and the quality of the maintenance manuals will be of equal importance to the quality, timeliness and workmanship of the building Works. An independent Clerk of Works will monitor and report on safety, quality and progress.
The contractor will be required to work alongside and schedule in with FCO commissioned specialist teams for security and interior design. A turnkey solution is required including the supply of furniture to British/EU Standards as specified by the interior designer.
The Main contractor will carry out Works for the building in a sequence as follows;
The main contractor will provide Works for the compound not limited to;
Site Development; Site Clearing / Site Earthwork / Hazardous Waste Remediation
Roadways / Parking / Pedestrian Paving / Hard and Soft Landscaping
Water Supply / Sanitary Sewers /Storm Sewers
Heating Distribution / Cooling Distribution / Fuel Distribution / Other Site Mechanical Utilities
Site Electrical Distribution Systems / Site Lighting
Site Communications & Security; Site Communication Systems
And for the building works;
Sub structural Works; Substructure Excavation / Construction Dewatering / Excavation Support / Building Sub drainage / Water and Gas Mitigation / Substructure related activities
Foundations; Standard foundations / Special foundations / Raft foundations.
Superstructure; Floor Construction / Roof Construction
Exterior Enclosure; Exterior Walls / Exterior Windows / Exterior Doors and Grilles / Exterior Louvers and Vents
Roofing; Roofing Coverings / Roof Openings
Interior Construction; Interior Partitions / Interior Doors / Fittings / Interior Grilles and Gates / Interior design, fittings and fixtures.
Stairs; Stair Construction / Stairs Finishes
Interior Finishes; Wall Finishes / Floor Finishes / Ceiling Finishes
Material Handling
Services; Plumbing / Conditioning (HVAC) / Fire Protection / Electrical / Communications /Electronic Safety and Security
The main contractor will also need to guarantee and provide ongoing post contract back up for;
Operable Access Systems, e.g. Push button operated gates and doors, airlocks, sliding barriers, vehicle blockers.
The main contractor will be expected to coordinate and integrate with nominated specialists, but will also supply nominated parts of the following;
Data Communications / Voice Communications / Audio-Visual Communications / Distributed Communications and Monitoring / Detection and Alarm.
The FCO cannot arrange for the main contractor’s security, accommodation or welfare. The main contractor will be responsible for the security of their own staff, their own operatives and their own sub consultants. The main contractor will also be entirely responsible for their staff accommodation and welfare during the duration of the Works. The main contractor will be expected to maintain a presence on the compound, perhaps by using the compound for site accommodation. Access to site is presently unlimited and works could take place at day or night subject to local approvals.
The project will be contracted using the NEC3 Engineering and Construction Contract; Option A. The construction timetable is for a start in mid 2014 and a completion in mid 2015.
Tenders, project information and contract correspondence will be in English language.
A supplier date giving bidders the opportunity to visit Erbil and see the empty site is possible and expected but has not yet been defined. This should fall on Monday 6.1.2014, ahead of the PQQ response date, subject to confirmation. Alternately photographs are available upon request.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 3 500 000 and 4 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‚ÄėMessages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Detailed within the PQQ documentation.
Minimum level(s) of standards possibly required: Detailed within the PQQ documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Detailed within the PQQ documentation.
Minimum level(s) of standards possibly required:
Detailed within the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CPG 02213
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.1.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.12.2013

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