Construction of New Council Offices in Newark

Construction of New Council Offices in Newark

The contract will require the construction of a new BREEAM excellent civic office building on a 1.3 hectare site adjacent to the existing Cattle Market on Great North Road, Newark-On-Trent, Nottinghamshire.

United Kingdom-Newark: Building construction work

2015/S 202-365293

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newark and Sherwood District Council
Kelham Hall, Newark, Nottinghamshire
Contact point(s): Newark and Sherwood District Council
For the attention of: John King
NG23 5QX Newark
UNITED KINGDOM
Telephone: +44 1636655479
E-mail: john.king@newark-sherwooddc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.newark-sherwooddc.gov.uk

Further information can be obtained from: Gleeds Cost Management Ltd
Wilford House, 1 Clifton Lane, Wilford
Contact point(s): Gleeds Cost Management Ltd
For the attention of: Kevin Bannister
NG11 7AT Nottingham
UNITED KINGDOM
Telephone: +44 1159778000
E-mail: nsdc.offices@gleeds.co.uk
Fax: +44 1159778001
Internet address: http://www.gleeds.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gleeds Cost Management Ltd
Wilford House, 1 Clifton Lane, Wilford
Contact point(s): Gleeds Cost Management Ltd
For the attention of: Kevin Bannister
NG11 7AT Nottingham
UNITED KINGDOM
Telephone: +44 1159778000
E-mail: nsdc.offices@gleeds.co.uk
Fax: +44 1159778001
Internet address: http://www.gleeds.co.uk

Tenders or requests to participate must be sent to: Gleeds Cost Management Ltd
Wilford House, 1 Clifton Lane, Wilford
Contact point(s): Gleeds Cost Management Ltd
For the attention of: Kevin Bannister
NG11 7AT Nottingham
UNITED KINGDOM
Telephone: +44 1159778000
E-mail: nsdc.offices@gleeds.co.uk
Fax: +44 1159778001
Internet address: http://www.gleeds.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Construction of New Council Offices and Civic Accommodation.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Newark, Nottinghamshire, United Kingdom.

NUTS code UKF15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract will require the construction of a new BREEAM excellent civic office building on a 1.3 hectare site adjacent to the existing Cattle Market on Great North Road, Newark-On-Trent, Nottinghamshire NG24 1BY, close to Newark Castle railway station. It will require the novation of the current design contract to the successful bidder who will have overall responsibility for the delivery of design and build phases of the project.
Note: The estimated value of the contract is in the range of 5 000 000 GBP to 6 000 000 GBP (excl. VAT). The minimum annual turnover for potential Contractors wishing to tender for this project is 12 000 000 GBP. Potential Contractors who have a lower turnover will not be successful at PQQ stage.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45213100, 45213150, 45215222

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Newark & Sherwood District Council (the ‘Council’) is seeking to appoint a qualified and fully experienced contractor to undertake a JCT 2011 Design and Build contract (with amendments) for the construction of a new Headquarters administrative building in Newark, Nottinghamshire. The contract is expected to commence in April 2016 with construction based on a 52-week programme. The Council expects to relocate to the new offices from its existing premises and be fully operational by autumn 2017. The new building will serve as a base for up to 300 staff and will include co-location of other public service personnel. The Council requires the building to be fully fitted out, ready for occupation, but plans to undertake separate procurements for furniture and other loose fittings and equipment. The full specification of requirements will be published within the tender documentation.
Design concept work has been completed in devising the format of the proposed steel-framed building of approx. 3 700 m2 GIFA on three floors. A ‘lean design’ with extremely light mechanical & electrical service installations is helping to achieve an extremely competitive cost/m2 GIFA. It is known at this stage that the project poses some common technical challenges. These include working on land adjacent to a railway, carrying out piling works to increase ground bearing capacity and potentially providing highways works and bus stop upgrades under a S. 106 agreement. The interested parties will also be required to retain the Employer’s design for exceptionally lightly engineered building services, which will provide them with exceptional value both in construction and operation. The design will be almost completed by the Council’s appointed design team to RIBA stage E (Stage 4) prior to letting the contract. The Client’s Architect, Structural/Civil Engineers and Service Engineers shall all be novated to the successful contractor.Application for planning permission was submitted on 19/08/2015; a decision is expected during November 2015.
Estimated value excluding VAT:
Range: between 5 000 000 and 6 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A conditional performance bond amounting to 10 % of the construction contract value will be required. Parent company guarantees may also be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be a JCT Design and Build (2011) with amendments. The contract conditions will be provided in the Invitation to Tender documents.
The successful contractor will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly,contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, as amended (implementing Title II, Chapter III, Section 3, Subsection I of Directive 2014/24/EU), on the basis of information provided in response to the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire. Please note that the Council plans to use credit reports from a credit reference agency (Equifax) as part of wider criteria to assess the economic and financial standing of candidates.
Minimum level(s) of standards possibly required: Tenderers are advised that the following minimum insurance levels are required:
Employers’ Liability: 10 000 000 GBP.
Public Liability: 10 000 000 GBP.
Professional Liability / Indemnity: 5 000 000 GBP.
Product Liability: 10 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Evaluation criteria and scoring matrix as detailed in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 80

2. Compliance with/improvement on the anticipated 52-week construction programme. Weighting 5

3. Construction Methodology: including site logistics and deliveries; approach to health & safety; consultation and liaison; progress monitoring and reporting; commissioning, handover and defects resolution. Weighting 5

4. Personnel — confirmation of Project Team: Director/Contracts Manager; Project Manager; Site Manager; Design Manager/Coordinator; Quantity Surveyor and demonstration that their skills match the particular requirements of the project. Weighting 5

5. Social Value Methodology: confirmation of proposals to provide opportunities to the local supply chain; appointment of local apprentices; contribute toward addressing the issue of unemployment, youth unemployment and skills development. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15/01469/FULM

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicants must complete a Pre-Qualification Questionnaire (obtainable from Gleeds Cost Management Ltd by e-mailing nsdc.offices@gleeds.co.uk) which must be returned with the supporting documentation to the address stated in the questionnaire by midday on 13.11.2015. Questionnaires received after this time will not be processed. It is anticipated that tender documents will be issued to the shortlisted contractors on 1.12.2015 with a tender submission deadline of 22.1.2016.

The Council sees this construction project as a means to stimulate the local economy, providing job opportunities directly and through the use of local suppliers and supply chains. Accordingly contract performance conditions may relate in particular to social and environmental considerations with the successful contractor being required to actively participate in the economic and social regeneration of the district.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Newark & Sherwood District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated by electronic means to tenderers. The standstill notice will include:
(a) the criteria for the award of the contract;
(b) the full reasons for the award decision (including the characteristics and relative advantages of the successful tender);
(c) the identity of the successful tenderer;
(d) the score obtained by the economic operator which is to receive the notice and the score obtained by the economic operator to be awarded the contract, and
(e) when the standstill period is expected to end or the date before which the Council will not enter into the contract.
The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Public Contracts Regulations 2015 (Chapter 6, Regulation 92) require any proceedings to be commenced within 30 days, beginning with the date when the claimants first knew or ought to have known that grounds for starting the proceedings had arisen.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.10.2015

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