Construction operational and service registers for Thames Water

Construction operational and service registers for Thames Water

This Notice is a request for expressions of interest for places on the Register. Applications may be made for one, several, or all Lots.

UK-Reading: works for complete or part construction and civil engineering work

2012/S 236-389067

Qualification system – utilities

Directive 2004/17/EC
This notice is a call for competition yes

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from The above mentioned contact point(s)

Further documentation can be obtained from The above mentioned contact point(s)

Requests to participate or candidatures must be sent to The above mentioned contact point(s)

I.2)Main activity
Water
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the qualification system

II.1)Title attributed to the contract by the contracting entity:
FA584, FA895 – Construction operational and service registers.
II.2)Type of contract
Works
II.3)Description of the works, services or goods to be procured through the qualification system:
This document is an annual qualification system notice in accordance with Article 25 of the Utilities Contract Regulations 2006 and contains information on the qualification systems FA584 & FA895 (now combined as described below).
Please note that Lots A, B, (FA895), 19 and 30 (FA584) may be used as the qualification system for appointing alliance team members to develop and deliver parts of Thames Water’s programme including but not limited to AMP6. Significant financial requirements will be set for alliance team members; which will be advaised at the time of the pre-qualification process. Further Lots may be added to the qualification system in respect of the alliance.
Note that Suppliers already registered do not have to re-apply, unless they wish to apply for new Lots.
For Suppliers not already registered, in order to be considered for the competitions to become alliance team members the deadline for applications to this qualification system to be received by Thames Water is 21.12.2012. Applications received after this date may not be considered at Thames Water’s discretion.
A launch event will be held on 18.12.2012 in Reading, Berkshire; any Suppliers already registered on Lots A, B, 19 or 30 or other parties both interested in registering for Lots A, B, 19, and 30 and wishing to attend, should e-mail procurement.support.centre@thameswater.co.uk by 13.12.2012 (places are limited and will be allocated by Thames Water at its discretion).

This notice covers Lots previously advertised under 2 independent Notices. The Lots are defined and the requirements for application are detailed separately below.
1. Notice No FA895 – Construction, Operational & Service Register, originally advertised 24.7.2008 (Notice 190811-2008-EN.).
Please note that Lots C1.2, C1.3, C3, D, E1, E2, E3, F1 and F2 previously advertised under the above Notice are discontinued. Lots A, B, C1.1, C2 and G will continue. Lots A and B may be used for alliances.
Thames Water has established a Qualification System (the “Register”) which forms the basis for the award of contracts and/or Framework Agreements covering a range of works and services. For the purpose of obtaining places on the Register the works and services have been split into indicative Lots listed below. Any contracts and/or Framework Agreements ultimately awarded may be for individual Lots or a combination of one or more Lots.
This Notice is a request for expressions of interest for places on the Register. Applications may be made for one, several, or all Lots. Thames Water will consider how Lots may be combined (if at all) subject to responses received from applicants and in particular where this is considered to offer economic advantage. When responding to this Notice applicants should therefore consider whether they believe there may be such an advantage in combining Lots and make their application accordingly. Where an application is made for more than one Lot, the places for the applicant on the Register will be allocated individually for each Lot applied for. For example if an application is made for Lot A, Lot B and Lot C2 (whether combined or not) the places will be allocated for Lot A, Lot B and Lot C2 individually.
The final decision on any combination of Lots for the purpose of awarding Framework Agreements and/or contracts will be at Thames Water’s sole discretion. Thames Water reserves the right not to award Framework Agreements and/or contracts for one or more Lots.
Thames Water anticipates awarding Framework Agreements and contracts of up to (but not limited to) 12 years duration.
Thames Water anticipates awarding some Framework Agreements and contracts covering discrete parts of Thames Water’s operational area.
Thames Water will decide by which of several possible delivery routes a particular project is delivered.
Organisations already working with Thames Water under any other arrangement must still apply for registration to this Qualification System in order to participate in competitions for Framework Agreements and contracts falling within the scope of this Notice.
LOT n° A.
Network programme contracts. Design and construction of works on water mains, sewers, pipelines, tunnels, reservoirs, small network pumping stations, and the like. Includes programme management. May include operational work. Contracts and Framework Agreements will be formed by competition/negotiation from within this Register. Contracts and Framework Agreements may be of any size.
LOT n° B.
Process programme contracts. Design and construction of works on sewage treatment works, water treatment works, pumping stations, reservoirs and the like. Includes programme management. May include operational work. Contracts and Framework Agreements will be formed by competition/negotiation from within this Register. Contracts and Framework Agreements may be of any size.
LOT n° C1.1.
Network repair and maintenance (water). Repair and maintenance works on clean water network assets and the like. Requires emergency (24 hours 7 days a week) response. Framework Agreements will be formed by competition/negotiation from within this Register. Framework Agreements may range in size, indicatively from 10 000 000 GBP to 35 000 000 GBP per year.
LOT n° C2.
Developer services. Connection of new customers to the clean and waste network including standard new connections, small diversions and reinforcement, new water main and sewer laying, diversion or reinforcement and the like. May include surveying, CCTV, issue resolution, repair or relay of the customer’s supply pipe, and the like. May include design. Framework Agreements and contracts will be formed by competition/negotiation from within this Register. Framework Agreements may range in size, indicatively from 5 000 000 GBP to 30 000000 GBP per year.
LOT n° G.
Support Services. Design, programme management, consulting services, customer service, plant and equipment providers, technology providers, and the like. No Framework Agreements or contracts will be formed under this Lot but applicants gaining a place on the Register having expressed an interest in this Lot may be able to participate in competitions for any of the other Lots as part of a consortium or joint venture formed with other qualified companies on this Register.
2. Notice Ref No FA584 – Construction operational and service register published 17.10.2003.
Please note that previously advertised Lots 1, 3, 4, 6, 7, 8, 9, 10, 11, 12, 24 and 25 are discontinued.
Lots 2, 5, 19, 20, 21, 22, 27, 28, 29 and 30 will continue. Lots 19 and 30 may be used for alliances.
In the Lot descriptions, agreements means commercial arrangements under which individual contracts may be placed. TWUL will decide by which of several possible delivery routes a particular project is delivered.
Lot no 2.
Process Contracts. Construction works on sewage treatment works, water treatment works, pumping stations, reservoirs and the like. Agreements and contracts will be formed by competition/negotiation from within this register. Individual contracts may be of any value.
Lot no 5.
Network contracts. Construction works on pumping stations, water mains, sewers, pipelines, tunnels, reservoirs and the like. Agreements and contracts will be formed by competition/negotiation from within this register. Individual contracts may be of any value.
Lot no 19.
Engineering consultancy. Engineering consultancy to support one or more of other lots or the like. Agreements and contracts will be formed by competition/negotiation from within this register.
Lot no 20.
Leak detection consultancy. Leak detection and pressure management consultancy to support one or more of the other Lots or the like. Agreements and contracts will be formed by competition/negotiation from this register.
Lot no 21.
Leak detection services. Field work involving open sounding, leak correlation, noise logging, step testing and the like. Agreements and contracts will be formed by competition/negotiation from within this register.
Lot no 22.
Quantity Surveying Services. Estimating, cost management, and cost and planning services to support other Lots and the like, Agreements and contracts will be formed by competition/negotiation from within this register.
Lot no 27.
Environmental consultancy. Environmental consultancy to support one or more lots and similar services. Agreements and contracts will be formed by competition/negotiation from within this register.
Lot no 28.
Town planning consultancy. Town planning consultancy to support one or more of the other Lots or similar services. Agreements and contracts will be formed by competition/negotiation from within this register.
Lot no 29.
Large pipe and fittings supply contracts. Supply of pipe and fittings for water mains, sewers, pipelines and the like. Individual contracts may be any size, indicatively greater than 250 000 GBP. Agreements and contracts will be formed by competition/negotiation from within this register.
Lot 30.
Programme Management Services. Programme management services to support any aspect of the programme or similar services. Agreements and contracts will be formed by competition/negotiation from within this register.
Applications are invited for any or all of the Lots on the Register.

II.4)Common procurement vocabulary (CPV)

45200000, 45231300, 45232400, 45246400, 45252000, 45252120, 45252127, 45259000, 45259100, 50000000, 50514200, 32234000, 31000000, 71541000, 79421000, 79000000, 90400000, 90492000, 71310000, 43000000, 43320000, 72000000

II.5)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Qualification for the system:
Conditions to be fulfilled by economic operators in view of their qualification: Conditions to be fulfilled by economic operators in view of their qualification:
For Lots A – G (FA895Construction, Operational & Service Register, published 24.7.2008), applicants will be assessed for a place on the Register based on their answers to questions 1 to 9 below. Questions 1, 2, 3 and 9 are for information only and will not be evaluated.
Responses will be evaluated on the relevance to the Lots applied for and the capability and capacity demonstrated.
All applicants shall respond to 1-9 below where applicable.
1. Advise which Lot(s) your company/joint venture/consortium is applying for. Max 1 side of A4.
2. Your organisation: State whether an individual application, or joint venture application or consortium application. For a joint venture/consortium state the roles of each member of the joint venture/consortium. State the single named person responsible for this application. Max 1 side of A4.
If you are applying as a joint venture or consortium the information requested in questions 3 to 8 should be provided for each joint venture or consortium member.
3. Provide the legal name of your organisation, address of your registered office, and details of the locations you operate from. State whether your company is part of a group or is affiliated in any way with other companies; if so, provide details of the group company structure or other company relationships. Provide details of any High Court or County Court judgments, or similar European judgments decrees or awards, or other prosecutions within the previous 3 years. Provide audited accounts for the last 2 years.
4. Health safety and environment performance. Provide details of any prosecutions, enforcement notices or other statutory notices served on you at any time during the last 3 years by the Health and Safety Executive, Environment Agency (or equivalent organisations if not a UK based bidder) or under any other relevant or equivalent legislation (e.g. planning, control of pollution, noise pollution, etc). Max 2 sides of A4.
5. Relevant experience. Describe your experience relevant to the Lots applied for. Provide reference details of contracts undertaken in the last 2 years for requirements similar to those in the Lots applied for. For each contract, describe the parties, scope, value and duration. Max 4 sides of A4 per Lot applied for.
6. Resource levels. Describe the resource levels available within your company, clearly distinguishing between directly employed/owned and subcontracted/hired resources. Details provided should include human resources as well as plant and machinery and other resources required to undertake the Lots you are applying for. For human resources include a description such as construction engineer, quantity surveyor, labourer. For directly employed human resources advise base location. Max 2 sides of A4.
7.Applicants for Lots A, B & C2 – Describe your experience and how you have approached carrying out design on previous similar contracts. Max 1 side of A4.
8. Describe the planning tools your company uses. Confirm you are prepared to use a different planning tool if so nominated by Thames Water. Max 1 side of A4.
9. Where applicants have applied for more than one Lot, provide details of combination(s) of Lots you recommend, including details of any relevant experiences, and the economic advantage of such combination(s).Details should include estimates of economic advantage in financial, operational, and any other terms. Max 4sides of A4.
For Lots 2 – 30 (FA584 Construction, Operational and Services register, originally published 17.10.2003), all applicants shall respond to 1-6 below in a maximum of 10 sides of A4.
Responses will be evaluated on the relevance to the Lots applied for and the capability and capacity demonstrated.
1. Advise which Lots your company is applying for.
2. Your organisation: Please provide the address of your registered office, and details of the UK locations you operate from, together with the named person responsible for this application. Please state whether your company is part of a group or is affiliated in any way with other companies. If so, please provide details of the group company structure or other company relationships. Applicants should provide details of any High Court or County Court judgments, or similar European judgments decrees or awards, or other prosecutions within the previous 3 years. Applicants must supply audited accounts for the last 2 years. Thames Water is seeking interest from contractors and consultants of all sizes, but for Lots 2 and 5 turnover in excess of 5 000 000 GBPis required.
3. Relevant experience. Briefly describe your company’s experience relevant to the Lots applied for.
4. Commercial data as follows
— Annual turnover (£M) for last year………………,
— Profit before interest and tax (%)………………………,
— Turnover in the water sector (£M) …………………(average over last 3 years).
Largest water sector Client …………………..Turnover with that Client (£M) …………..
2nd Largest water sector Client ………………turnover with that Client (£M) …………..
3rd Largest water sector Client ……………… turnover with that Client (£M)…………..
4th Largest water sector Client ……………… turnover with that Client (£M)…………..
— The ratio of subcontracted work to directly carried out work.
5. Resource levels. Describe the resource levels available within your company, clearly distinguishing between directly employed/owned and subcontracted/hired resources. Details provided should include human resources as well as plant and machinery and other resources required to undertake the Lots you are applying for. For human resources include a description such as construction engineer, quantity surveyor, labourer. For directly employed human resources advise base location if outside the Thames Water area.
6. If your company is a contractor who carries out design and construct contracts, then advise how you carry out design.
Methods according to which each of those conditions will be verified: See Section III.I.I Conditions to be fulfilled by economic operators in view of their qualification.
III.1.2)Information about reserved contracts

Section V: Procedure

IV.1)Award criteria
IV.1.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.1.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction:
IV.2)Administrative information
IV.2.1)File reference number attributed by the contracting entity:
FA895 and FA584
IV.2.2)Duration of the qualification system
Indefinite duration
IV.2.3)Information about renewals
Renewal of the qualification system: yes
formalities necessary for evaluating if requirements are met: Following qualification, applicants will be added to the Register. An annual call for competition for this Register will be published in the Official Journal of The European Union.

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Applications are invited for one or more Lots. Thames Water will review the applications for the various Lots and may combine Lots with similar attributes and applicants together. When combining Lots, if an applicant has expressed interest in a Lot which is to be combined with Lots for which he has not expressed interest, Thames Water may ask the applicant if he wishes to express interest in the Lots being combined for which he had not previously expressed an interest.
Responses to this Notice will be evaluated. Successful applicants will be placed on the Register. When a competition for a particular Framework Agreement or contract is launched registered applicants will be taken through a pre-qualification process prior to tender.
In relation to Lots A, B, 19, 30 and any further Lots to be added to the qualification system in respect of alliances, successful applicants may be asked to form joint ventures with one or more other successful applicants.
Applicants should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to Thames Water Utilities Limited.
The successful contractor(s) will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details of these conditions will be set out in the contract documents.
Any agreement resulting from this Notice may be modified to include further similar requirements at any site under the management of Thames Water Utilities Limited or its associated companies (subsidiaries, sister, parent company) within the EU.
This Notice does not preclude Thames Water Utilities Limited or its associated companies (subsidiaries, sister, parent companies etc) from issuing other contract notices for specific requirements from time to time.
Unless specifically stated otherwise, Thames Water Utilities Limited shall not be responsible for any costs, charges or expenses incurred by applicants and does not accept liability for any costs, charges or expenses incurred by applicants, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
Thames Water Utilities Limited reserves the right to terminate the competition (or part of it), to change the basis of and the procedures for the bidding process at any time, or to procure the project by alternative means if it appears that the project can be more advantageously procured by those alternative means. The most economically advantageous or any tender will not automatically be accepted.
Thames Water Utilities Limited reserves the right to procure any of the works, services or supplies referred to in this Notice separately.
Thames Water Utilities Limited reserves the right to procure repeat requirements of a similar nature without a further call for competition pursuant to Article 40(g) of the Utilities Directive 2004/17/EC.
There is no application form available for completion – companies are required to respond directly to this Notice. Responses to the Notice should consist of a maximum of the number of pages stated above of A4 paper. Applicants should submit by e-mail to procurement.support.centre@thameswater.co.uk. The e-mail title must include the Notice reference number (FA895 or FA584) and the Lot(s) applied for, and should not exceed 6MB in size.

Applicants should not include non-requested sales literature with their applications. Companies who qualify to tender stage may be required to demonstrate their services in practical trials or presentations at no cost to Thames Water Utilities Limited. Applicants who fail to supply all of the information requested in response to this Notice may risk elimination. Candidates who cannot fully meet all criteria may risk elimination. The contents of this Notice are sufficient for submissions of pre-qualification data; all other communications are discouraged. Applications must be clear and concise and contain all the information requested in this notice. The format of applicants’ responses must be such that each point is restated and immediately followed by the applicant’s answer. Contracts will be made under UK Law.

VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Body responsible for mediation procedures

See Section VI.3.2

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.3.3)Service from which information about the lodging of appeals may be obtained

VI.4)Date of dispatch of this notice:5.12.2012

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