Construction Partnering Framework for University of Manchester

Construction Partnering Framework for University of Manchester

The successful contractors will be expected to enter into a collaborative, partnership arrangement with the University under the framework agreement. This will include a focus on key strategic objectives, including providing innovation in the delivery of projects, collaboration and sharing knowledge and lessons learnt, performance management.

United Kingdom-Manchester: Construction work for university buildings

2014/S 144-258153

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Manchester
Oxford Road
Contact point(s): The Central Procurement Office
M13 9PL Manchester
UNITED KINGDOM
Telephone: +44 1612752160
E-mail: procurement@manchester.ac.uk
Fax: +44 1612752961

Internet address(es):

General address of the contracting authority: http://www.manchester.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/universityofmanchester

Electronic access to information: https://in-tendhost.co.uk/universityofmanchester

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofmanchester

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Construction Partnering Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 8
Justification for a framework agreement, the duration of which exceeds four years: The University’s Campus Masterplan and completion of the 2 key phases of the strategy will take place over an 8 year period. In order to achieve overall cohesion in its strategy, the University is looking to develop a long term working relationship with their selected contractors for the duration of the Campus Masterplan programme. There are significant benefits which will be derived from such a long term partnership throughout the duration of the programme, such as continuity; greater understanding of the University’s requirements and the estate as a whole; minimising disruption, lack of consistency, and risk in the strategy’s successful delivery in accordance with the programme timetable.
The successful contractors will be expected to enter into a collaborative, partnership arrangement with the University under the framework agreement. This will include a focus on key strategic objectives, including providing innovation in the delivery of projects, collaboration and sharing knowledge and lessons learnt, performance management to drive efficiencies through the entire supply chain, and maximising positive environmental and social outcomes. The University and the successful contractors will need to invest time and resources to achieve those partnering objectives, and the benefits of such investment for both the University and the successful contractors will only be realised over the longer, 8 year, term.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 670 000 000 and 1 170 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The University has an ambitious Campus Masterplan, which involves significant investment across its main campus until approximately 2022. Details of the Masterplan can be found at (http://documents.manchester.ac.uk/Docuinfo.aspx?DocID=15305). In order to realise its Campus Masterplan, the University has decided to establish a contractor partnering arrangement under a framework agreement (Partnering Framework) to procure and deliver the projects contained in the plan.

In order to achieve its Campus Masterplan, the University intends to enter into an 8 year framework agreement, utilising a partnership model. The University is looking to appoint a number of contractors (probably 3) under the Partnering Framework who will be able to undertake various types of design and construction works at the University including, but not limited to, demolition, design, new build, refurbishment, decoration and landscaping/external works (Partnering Contractors). All projects under this Partnering Framework will be in excess of 10 000 000 GBP (note: a project could contain a number of contracts).
The University believes that a collaborative, partnership approach will encourage innovation in delivery; provide a structure for sharing knowledge and lessons learnt, leading to iterative improvements; create strong relationships, leading to streamlined working methodologies and enhanced delivery; and improved performance management of suppliers.
The Campus Masterplan envisages a 2 phase programme of delivery. It is currently envisaged that Phase 1 will be carried out between 2015 and 2018 and will consist of projects with an estimated construction value of 360 000 000 GBP, with individual projects likely to be between 10 000 000 GBP and 200 000 000 GBP. Phase 2 (currently envisaged from 2018 to 2022 will have an estimated construction value of 310 000 000 GBP), with projects likely to be between 10 000 000 GBP and 70 000 000 GBP. It is possible that there may be some overlap between the 2 phases. Further details regarding the phases and the envisaged projects within them will be set out in the MOI and tender documentation.

II.1.6)Common procurement vocabulary (CPV)

4521440045210000451100004545300045262690454510004511270045453100715000007100000071541000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The figures given are an estimated range based on the current version of the Campus Masterplan and should not be taken to be a guarantee of income under the Partnering Framework. The Campus Masterplan is broken down into 2 phases and each phase has its own estimated construction value as set out in the short description. These are estimates only and the actual construction spend under the Partnering Framework may be more or less than this estimate depending on the Masterplan projects.
Estimated value excluding VAT:
Range: between 670 000 000 and 1 170 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If it is considered appropriate by the University, an indemnity, guarantee, bond or other form of appropriate security may be required from Partnering Contractors for contracts awarded under the Partnering Framework.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Negotiate documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The University’s particular requirements will be set out in the tender documentation but it should be noted that the University reserves the right to require groupings of economic operators to take a particular legal form or to require a single operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the grouping takes.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 23 of the Public Contracts Regulations 2006 as amended and as set out in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 as amended and as set out in the PQQ.
Minimum level(s) of standards possibly required: In accordance with Regulation 25 of the Public Contracts Regulations 2006 as amended and as set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information as detailed in the PQQ.
Minimum level(s) of standards possibly required:
Information as detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 9
Objective criteria for choosing the limited number of candidates: The University intends to invite between 6 and 9 candidates to negotiate on the basis of the ranking of candidates at PQQ stage at which the criteria referred to in Part 4 of the Public Contract Regulations 2006, as amended (implementing articles 45-52 inclusive of Directive 2004/18) will be assessed and marked. Whilst the maximum number of candidates specified is 9 the University reserves the right to invite less than 9 candidates to negotiate.
In the event that candidates’ scores are tied resulting in the maximum number to be short-listed (9) being exceeded, a tiebreaker exercise will be conducted by the University. Those candidates who are tied will be separated by their scores received in the following sections (in order of precedence):
1)
Scores received for Previous Experience Projects (100 000 000 GBP — 350 000 000 GBP) section.
If scores are still tied, candidates will be separated on the following section;
2)
Scores received for Previous Experience Projects (50 000 000 GBP — 99 900 000 GBP) section.
If scores are still tied, candidates will be separated on the following section;
3)
Scores received for Previous Experience Projects (10 000 000 GBP — 49 900 000 GBP) section.
If scores are still tied, candidates will be separated on the following section;
4)
Scores received for Previous partnering or partnership agreements experience section.
Candidates who are tied will be first separated by the scores they received for the Previous Experience Projects (100 000 000 GBP — 350 000 000 GBP) if candidates are still tied, this process will be repeated for the other sections in order as laid out above. This process will continue until the maximum number of candidates to be short-listed has been reached with no ties.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014/906/Partnering-Framework/SJ/SR

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.8.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Section I.4 — Contract award on behalf of other contracting authorities.
The University or a wholly owned subsidiary of the University may be the employer under the Partnering Contract and/or projects called off under the Partnering Contract.
Section II.2.1 — Total quantity or scope.
The value range set out in this section is an estimate and indicative only. Since the full extent of the work required to realise the Campus Masterplan will only emerge as the Masterplan progresses the final value of the Masterplan and projects can only be known once it is complete.
Section III.2.2 — Economic and financial capacity.
Instead of setting minimum levels of turnover for candidates to satisfy in order to pre-qualify, the University will be using the unique Construction-line notation formula which has been developed over a period of years by key buyers, industry leaders and government bodies. The formula looks at a supplier’s financial standing for successfully delivering contracts to a certain value. The notation is calculated as the lowest of 3 calculations that bring together the last reported annual turnover, net assets and the highest value project referenced in the PQQ (details of how the calculation is made are set out in the MOI). For those candidates who are registered with Construction-line, their existing notation value for the building general category will be used for evaluation purposes. For those candidates who are not Construction-line registered the notation formula will be applied to the information provided within the PQQ.
In order for candidates to pass the financial section of the PQQ they must have a notation value of 70 000 000 GBP within at least one of the categories of work specified in the PQQ. The Construction-line notation value has been set at 70 000 000 GBP taking into account the value of projects which will be delivered by the Partnering Framework. The University is confident that the notation value chosen covers the financial risk to the Campus Master Plan whilst enabling effective competition. As an absolute minimum all candidates must have at least a notation value of 70 000 000 GBP in order to pre-qualify and have a chance of being admitted to the Partnering Framework.
Section VI.2 — Information about European Union Funds.
The Campus Master Plan is not financed by European Union funds, however, the possibility exists in the future that the University may apply for European Regional Development Fund (ERDF) funding in relation to 1 or more individual building projects during the life of the Campus Master Plan. No applications have been made as at the date of publication of this notice.
Other additional information.
In-Tend: Candidates will be required to register with www.intendhost.co.uk/universityofmanchester to take part in the tender process. Once registered, candidates must download the relevant Pre-Qualification Questionnaire, complete and then upload documents. Registration details along with the PQQs can also be accessed through the Procurement Office web site at www.campus.manchester.ac.uk/procurement. The University will be using Constructionline in the pre-qualification process. If however a candidate is not registered with Constructionline they will will be instead asked to provide the relevant information in their pre-qualification questionnaire.Right to Cancel: The University reserves the right to discontinue the procurement process at any time, which shall include the right not to award a contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the contract in part, or to call for new tenders should it consider this necessary.
Transparency: The University is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR) and may be required to disclose information received in the course of this procurement under FOIA or the EIR.
Costs: The University shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this notice, or in the negotiation, completion or submission of any tender, irrespective of the outcome of the competition or if the competition is cancelled or postponed.
Times/dates: All dates, time periods and values specified in this notice are provisional and the University reserves the right to change these.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.7.2014

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