Construction Project Management Services Cardiff University

Construction Project Management Services Cardiff University

The Framework will cover the management of the commissioning process from initial design review through to completion and seasonal proving.

United Kingdom-Cardiff: Construction project management services

2015/S 148-273743

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail: buyline@cardiff.ac.uk

Internet address(es):

General address of the contracting authority: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cardiff and Vale University Health Board

University of South Wales

Swansea University

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Commissioning Consultants Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The establishment of a framework of pre-qualified and suitably experienced Commissioning Consultant Services (the ‘Framework’), which will enable participating authorities to call off services on an ‘as required’ basis in relation to University and other building projects.
The Framework will cover the management of the commissioning process from initial design review through to completion and seasonal proving. This will include producing the commissioning programme, chairing commissioning meetings, witnessing of systems and a full audit trail of the commissioning of all major mechanical and electrical systems. This Framework will run in tandem with a separate framework currently being procured for Professional Services Consultants and will cover all value bands from GBP 1 500 000 — GBP 15 000 000.
Continuous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The call off method for the Framework will be by way of direct award.
Cardiff University as an employer, is committed to paying all employees not less than the living wage, as set out by the Living Wage Foundation.

To obtain the tender documents, suppliers are required to register on the following website: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Express an interest in the tender and download the ITT documents.
Suppliers must not request tender documents from the contracting authority as they are readily available from the above web portal.
Responses to the ITT and any clarification questions must be submitted via the above web portal.
The contracting authority does not guarantee that any specific volume and/or value of services will be called off under the Framework.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=31070

II.1.6)Common procurement vocabulary (CPV)

71541000, 71530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The establishment of a framework of pre-qualified and suitably experienced Commissioning Consultant Services (the ‘Framework’), which will enable participating authorities to call off services on an ‘as required’ basis in relation to University and other building projects.
The Framework will cover the management of the commissioning process from initial design review through to completion and seasonal proving. This will include producing the commissioning programme, chairing commissioning meetings, witnessing of systems and a full audit trail of the commissioning of all major mechanical and electrical systems. This Framework will run in tandem with a separate framework currently being procured for Professional Services Consultants and will cover all value bands from GBP 1 500 000 — GBP 15 000 000.
Continuous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The call off method for the Framework will be by way of direct award.
One (1) supplier will be selected by the University to be engaged on the Framework as Primary Framework Consultants (‘Primary Framework Consultants’). Primary Framework Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.
One (1) Reserve Framework Consultant will also be selected by the University to be engaged on the Framework (‘Reserve Framework Consultants’). Reserve Framework Consultants will not be eligible to be considered for the award of call off contracts pursuant to the Framework unless the circumstances below apply.
The University shall appoint the Primary Framework Consultants and the Reserve Framework Consultants based on their ranking following evaluation of their tenders for the Framework. The highest ranked supplier will be appointed as the Primary Framework Consultant and the next highest ranked supplier will be appointed as the Reserve Framework Consultants.
In the event that the Framework with the Primary Framework Consultants is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Consultants to become the Primary Framework Consultants whereupon the Reserve Consultants will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework. The ranking of the Reserve Framework Consultants as the new Primary Framework Consultants shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Consultants shall not assume the ranking/position of the deposed Primary Framework Consultants).
The contracting authority does not guarantee that any specific volume and/or value of services will be called off under the Framework.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a parent company and/or other guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender (ITT) documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a particular partnership or consortium or other group of more than one legal entity bidding together, the Framework will be with either
(i) all suppliers on the basis of joint and several liability, or
(ii) with one or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis).
Where the Framework is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in the that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Invitation to Tender (ITT) documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Further details contained in the ITT.
Minimum level(s) of standards possibly required: Commissioning Consultants — Minimum annual turnover requirement GBP 500 000.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU217/JP0715
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

To obtain the ITT documents suppliers are required to register on the following website: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the tender documents.
Suppliers should not request the ITT documents from the contracting authority as they are readily available on the above web portal.
The ITT documents contain, inter alia, a Strategic Brief which provide additional information in relation to the Framework/Services being procured.
All tender costs and liabilities incurred by suppliers shall be the sole responsibility of suppliers.
The contracting authority reserves the right to establish the Framework in whole or in part.
The contracting authority reserves the right to annul the tendering process and not establish the Framework.
All documents to be priced in GBP and all payments to be made in GBP.
In relation to section 11.1.9 — variants will be accepted to the extent permitted in the tender documents (if at all).
Suppliers should note that they will be required to enter into the terms and conditions of contract as set out in the ITT and save for matters of clarification or consistency the contracting authority will not negotiate the terms.
(WA Ref:31070)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Further details are provided in the ITT.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.7.2015

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