Construction Works Contractor Framework Agreement 2014-1 – Highland

Construction Works Contractor Framework Agreement 2014-1 – Highland

The Highland Council has introduced a Framework Agreement for Construction Contractors to maintain and improve our buildings and help to deliver our repairs and capital programme.

United Kingdom-Inverness: Construction work

2013/S 246-427940

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highland Council
Town House, High Street
For the attention of: Facilities Management Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785157
E-mail: procurement.unit3@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Highland Council
Headquarters, Glenurquhart Road
Contact point(s): Housing and Property Services
For the attention of: David McIntosh
IV3 5NX Inverness
UNITED KINGDOM
Telephone: +44 1463702219
E-mail: business.support.admin@highland.gov.uk
Fax: +44 1463702222
Internet address: www.highland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Highland Council
Headquarters, Glenurquhart Road
Contact point(s): Housing and Property Services
For the attention of: David McIntosh
IV3 5NX Inverness
UNITED KINGDOM
Telephone: +44 1463702219
E-mail: business.support.admin@highland.gov.uk
Fax: +44 1463702222
Internet address: www.highland.gov.uk

Tenders or requests to participate must be sent to: Highland Council
Headquarters, Glenurquhart Road
Contact point(s): Housing and Property Services
For the attention of: David McIntosh
IV3 5NX Inverness
UNITED KINGDOM
Telephone: +44 1463702219
Fax: +44 1463702222
Internet address: www.highland.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Natural Heritage (SNH)

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Construction Works Contractor Framework Agreement 2014-1 – Highland.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Throughout the Highland Council Area.
NUTS code UKM6
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 999
Duration of the framework agreement

Duration in months: 6
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 10 000 000 GBP
Frequency and value of the contracts to be awarded: As required, up to a maximum individual value of 50 000 GBP.

II.1.5)Short description of the contract or purchase(s)
The Highland Council has introduced a Framework Agreement for Construction Contractors to maintain and improve our buildings and help to deliver our repairs and capital programme.
The Highland Council will renew/review this Framework every six months offering the contractors who missed the opportunity access to the Framework.
— Existing Framework Contractors Only
If you are an existing framework contractor you need do nothing more – your inclusion will continue with your current status and information unless you require to provide updates.
— New Framework Contractors – will be required to complete an SAQ for this framework.
This particular requirement, Contractor Framework Category 1, will cover all categories of work for repairs, maintenance and minor works projects up to an individual value of 50 000 GBP. The intention is to create a formal framework database of all competent contractors who apply to participate.
Within this category contractors will be required to respond to individual works orders for both domestic and commercial properties, participate in a quotation process for certain categories of work where competition may be required and deliver a responsive repairs service both during and outwith normal working hours.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=288360

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45210000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Highland Council in creating this framework does not guarantee any minimum level of expenditure, quantity, allocation or value of work or inclusion in any quotation process. The allocation of work will be determined by the prevailing circumstances and may relate to the availability of internal resources, the results of a quotation process with registered contractors, the contractors availability, location of works, capability, trade discipline, performance monitoring and the ability to respond to a specific requirement in a specific area.
The value of individual works orders shall not exceed 50 000 GBP.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 3.3.2014. Completion 1.9.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment conditions will be relevant and appropriate to each individual works order or project appointment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Jointly and severally liable
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Existing Framework Contractors Only.
If you are an existing framework contractor you need do nothing more – your inclusion will continue with your current status and information unless you require to provide updates.
Update Annexe Form 1/2014 at the end of the supplier appraisal questionnaire (SAQ) is provided for that purpose.
New Framework Contractors will be required to complete an SAQ for this framework. The purpose of the SAQ is to identify that each contractor is suitably experienced, competent, capable and qualified to participate in their work category in the framework. The Highland Council will use the information provided in response to the SAQ to determine those that are suited, in the opinion of the Evaluation Panel, in terms of technical knowledge and experience, and organisational and financial standing to participate.
All Contractors satisfying the requirements of the supplier appraisal questionnaire will enter the framework.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the requirements of the SAQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the requirements of the SAQ.
Minimum level(s) of standards possibly required: All candidates will be required to provide evidence of minimum 5 000 000 GBP Public Liabiltiy insurance.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the requirements of the SAQ.
Minimum level(s) of standards possibly required:
The Highland Council will require registration with CHAS or SSIP equivalent or other equivalent non-SSIP health and safety competency assessment registration as a mandatory requirement.
Highland Council policy on Management of Contractors sets out minimum criteria for the selection of contractors on a trade basis in Schedule A. (Equivalents will be considered subject to agreement with the Highland Council).
http://www.highland.gov.uk/NR/rdonlyres/524F2336-A5DE-4DD0-9DE6-16FC4E8E4D1C/0/hspolicy17managementofcontractors.pdf refers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. SSIP membership or equivalent

2. Public Liability Insurance

3. Trade membership

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HC/HaPS/Framework2014-1/122013
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.1.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2014 – August 2014
The Highland Council will renew/review this Framework every six months offering new contractors or those who missed the opportunity access to the Framework.
Existing Framework Contractors Only.
If you are an existing framework contractor you need do nothing more – your inclusion will continue with your current status and information unless you require to provide updates.
New Framework Contractors will be required to complete a SAQ for this framework.
VI.2)Information about European Union funds
VI.3)Additional information
Rejection shall be automatic unless the potential participant is able to demonstrate business, technical, and financial capacity and propriety in respect of all of these requirements in relation to the provision of services forming the subject of the potential participants expression of interest.
Closing date for receipt of completed SAQ is Tuesday 4.2.2014 at 12:00.
Submissions made after this time and date will not be considered.
The Highland Council will renew/review this Framework every six months offering the opportunity for new contractors or those who missed the opportunity to access to the Framework.
Existing Framework Contractors Only.
If you are an existing framework contractor you need do nothing more – your inclusion will continue with your current status and information unless you require to provide updates.
New Framework Contractors will be required to complete a SAQ for this framework.
Entitlement to Participate
During the valid period of this Framework there is potential for both Scottish Natural Heritage and NHS Highland to consider their participation within this Framework and to pilot not only the service delivery side for property repairs with the Framework contractors but also to develop their related administrative and management processes as they relate to delivery of the Framework scope.
And although not necessarily directly linked to participation in the Framework, Highland Council (only within the Council’s operational Area) currently deliver certain aspects of property maintenance and repairs on behalf of Police Scotland and Scottish Fire and Rescue Service.
(SC Ref:288360)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Highland Council
Procurement Section, The Town House, High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit3@highland.gov.uk

VI.5)Date of dispatch of this notice:17.12.2013

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