Consultancy for Shop Front Grant Design and High Street Branding

Consultancy for Shop Front Grant Design and High Street Branding

Within the context of LBH’s ongoing town centre improvement programme and with a view of supporting independent traders, LBH is looking to engage a specialist designer(s) with specific expertise in the design and project management of shop front improvements and town centre branding.

United Kingdom-London: Design consultancy services

2015/S 179-325429

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The London Borough of Hillingdon
Civic Centre, High Street, Uxbridge
Contact point(s): UK123
For the attention of: A. Bautier
UB8 1UW London
UNITED KINGDOM
Telephone: +44 1895277682
E-mail: abautier@hillingdon.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Consultancy for Shop Front Grant Design and High Street Branding.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: 1. Lot 1 — Eastcote Town Centre,
2. Lot 2 — Ryefield Avenue Hillingdon.
Other potential town centres/parades within the London Borough of Hillingdon (North-West London) within the context of future roll out requirements.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Within the context of LBH’s ongoing town centre improvement programme and with a view of supporting independent traders, LBH is looking to engage a specialist designer(s) with specific expertise in the design and project management of shop front improvements and town centre branding (logo design, promotional ideas and artwork) to support a 1 100 000 GBP 4-year roll out of LBH’s flagship shop front grant initiative from 2015 to 2019.
It should be noted that the element being tendered is that of the design, specification and project management from design through to build, including direct management of the contractors completing the work. This will also include recommendations for town centre branding.
Whilst this Specification details the scope of the shop front programme within the London Borough of Hillingdon, tendering companies should note that only 2 of the town centre schemes are confirmed to date. Tendering companies are required to be suitably experienced and to demonstrate their ability to deliver good quality, affordable shop front design/branding solutions.
This tender consists of x 2 Lots as detailed below. As there are potential future requirements for other town centres (i.e. further roll out is not yet confirmed) tendering companies should note that LBH retain its full discretion to award to either both or neither of the successful contractors of Lots 1 or 2 based on performance, project delivery and overall relationship management. The London Borough of Hillingdon retains the right to award some, all or none of the works described within the 2 Lots.
— Lot 1 — Eastcote Town Centre — delivery to be phased over 2 years from April 2016 and covering an estimated 50-55 shops, plus future potential roll out requirements as indicated below.
— Lot 2 — Ryefield Avenue, Hillingdon — delivery to be phased over 18 months from September 2016 and covering an estimated 12-14 shops plus future potential roll out requirements as indicated below.
As LBH progresses through the programme LBH may roll out to further town centres subject to receiving the relevant approvals. The time scales of these schemes are yet to be defined and as such would be subject to agreement between the successful designer and LBH (potentially circa 50 shops, and additional town centre branding subject to take up and demand in the confirmed schemes).

Each Lot will be awarded on the basis of the most economically advantageous tender. LBH retain the right to award both Lots to a single supplier or to 2 individual suppliers. Where a single contractor is in lead place for both Lots, LBH retain the right to award the lower value Lot to the 2nd place supplier.

Such a decision would be taken on the following grounds:
— Resource availability to meet time scales,
— Lack of design diversity evidenced to create sufficiently different look and feel to each town centre/parade,
— Size and capacity of the supply chain to undertake all works within the required time scales,
— Feasibility of the design being implemented within the maximum (current value 4 800 GBP grant allowance).
Further detailed information can be found within the specification.

II.1.6)Common procurement vocabulary (CPV)

79415200, 22314000, 71220000, 72224000, 71242000, 79933000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Eastcote Town Centre

1)Short description

Design and project management of shop front improvements and town centre branding (logo design, promotional ideas and artwork).
Lot 1: Eastcote Town Centre (London Borough of Hillingdon) — delivery to be phased over 2 years from April 2016 and covering an estimated 50-55 shops plus future potential roll out requirements as indicated within the tender documents.

2)Common procurement vocabulary (CPV)

79415200, 22314000, 71220000, 72224000, 71242000, 79933000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 2 Lot title: Ryefield Avenue, Hillingdon

1)Short description

Design and project management of shop front improvements and town centre branding (logo design, promotional ideas and artwork).
Lot 2: Ryefield Avenue, Hillingdon — delivery to be phased over 18 months from September 2016 and covering an estimated 12-14 shops plus future potential roll out requirements as indicated within the tender documents.

2)Common procurement vocabulary (CPV)

79415200, 22314000, 71220000, 72224000, 71242000, 79933000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees required will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payments arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Council will be carrying out an assessment of the tenderers’ suitability in accordance as set out within the ITT documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 12.10.2015 – 12:00

Place:

London Borough of Hillingdon.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or abandon this procurement exercise at any time and/or award a contract for part of the Services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants/tenderers risk. The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales, Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

London Borough of Hillingdon
Civic Centre
UB8 1UW Uxbridge
UNITED KINGDOM
Telephone: +44 1895277682

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the UK’s Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

10.9.2015

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