Consultancy Services Framework – IT, HR and Change Management

Consultancy Services Framework – IT, HR and Change Management

The requirement of the Authorities is to establish a consultancy framework agreement in which is can call off the skills and resourced of external consultants when the need arises. 

United Kingdom-Banbury: Business and management consultancy and related services

2018/S 090-203514

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cherwell District Council
Bodicote House
Banbury
OX15 4AA
United Kingdom
Contact person: Procurement
E-mail: ProcurementEnquiries@Cherwell-DC.gov.uk
NUTS code: UKJ14

I.1)Name and addresses

South Northamptonshire Council
The Forum
Towcester
NN12 6AD
United Kingdom
E-mail: cael.sendell-price@cherwellandsouthnorthants.gov.uk
NUTS code: UKF24Internet address(es):Main address: https://www.in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Consultancy Services Framework

Reference number: Cherwell and South Northants Councils – 00000062

II.1.2)Main CPV code

79400000

II.1.3)Type of contract

Services

II.1.4)Short description:

The requirement of the Authorities is to establish a consultancy framework agreement in which is can call off the skills and resourced of external consultants when the need arises. The Authorities may use this framework agreement where there may be areas of uncertainty or where the Authorities lack the internal capability or capacity to provide this type of resource. The use of consultancy advice and resource will be mainly for the commissioning of internal projects to ensure effective service delivery of the Authorities’ Transformation Programme. The Authorities have undertaken a substantial amount of transformation related projects in a range of different service areas. This framework agreement will provide support in the following 3 key areas and will be divided into Lots:

Lot 1: Information Technology.

Lot 2: Human Resources.

Lot 3: Business Improvement and Change Management.

II.1.5)Estimated total value

Value excluding VAT: 70 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Information Technology

Lot No: 1

II.2.2)Additional CPV code(s)

72000000
72227000
73220000
72100000
72200000
72266000
72220000
72221000
72246000
72226000
72224000
72140000
72600000
72228000

II.2.3)Place of performance

NUTS code: UKJ14
NUTS code: UKF24
Main site or place of performance:

II.2.4)Description of the procurement:

— Provide ICT leadership in the form of strategic and operational ICT advice and development of the internal ICT function.

— Provide advice on any changes, updates or impacts in the ICT market, including any future updated on legislative changes in the ICT industry.

— Development and refresh of the ICT Strategic vision and future plan.

— Provision of gateway reviews for strategies, programmes and projects.

— Analysis of current systems and solution shaping to provide a detailed options appraisal.

— Analysis and ability to shape the ICT business architecture of the Authorities.

— Development of viability studies for potential systems.

— Technical analysis of systems and processes.

— Economic Benchmarking of systems on the market.

— Analysis of the Costs and Benefits of different ICT systems and solutions.

— Recommendation of preferred solution.

— Building and drafting requirements specification for procurement exercises.

— Provide technical expertise to support ongoing ICT projects.

— ICT project management and support including business analyst resource and specialist project managers.

— Support the ability of Cherwell — South Northamptonshire to sell services to third parties including other public sector bodies, private organisations and those in the third sector.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Human Resource Consultancy

Lot No: 2

II.2.2)Additional CPV code(s)

79414000
72266000
48931000
72246000
48930000
72224000
80500000
79400000

II.2.3)Place of performance

NUTS code: UKJ14
NUTS code: UKF24
Main site or place of performance:

II.2.4)Description of the procurement:

— Provide HR leadership support and advice for the Authorities.

— Advising on the staffing recruitment policy and strategy.

— Organisational development and training.

— Leader and provide project support on HR driven projects and programmes.

— Provide Performance management.

— Employee counselling services.

— Leading on the employment issues.

— Lead and support organisation change redesign.

— Providing advice on organisational conformation with applicable HR related updated to legislation and national policy.

— Creating employee training and organisational development programmes.

— Provide the Authorities with HR related tools, equipment and materials.

— Developing and implementing health and safety policies.

— Provide and develop HR software and ongoing support for the Authorities. (Organisational development, training, management software, Competency systems. etc).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Business Improvement and Change Management

Lot No: 3

II.2.2)Additional CPV code(s)

72221000
73210000
79418000
79410000
79411100
72224000
80500000
79400000
79411000

II.2.3)Place of performance

NUTS code: UKJ14
NUTS code: UKF24
Main site or place of performance:

II.2.4)Description of the procurement:

— Provide specialist business process improvement expertise including LEAN Six Sigma.

— Delivery of LEAN Six Sigma projects.

— Delivery of LEAN Six Sigma training.

— Change Management expertise and support.

— Programme Management expertise and support.

— Project Management expertise and Support.

— Lead and/or support a variety of Transformation and business improvement projects.

— Provide and develop materials and resources to support the Transformation Programme.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See published criteria.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years: 4 years only
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 08/06/2018
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Authorities reserve the right to require the service provider to provide all or any part of these services to Contracting Authorities named or described below:

All district, county and unitary authorities in Oxfordshire and Northamptonshire, including current and future reiterations of. Contracting Authorities within the scope of this procurement also include the following:

— Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial characters, and: a. financed wholly or mainly by another Contracting Authority listed in this this Specification; b. subject to management supervision by another Contracting Authority listed in this Specification; c. more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another Contracting Authority listed in this Specification; or d. an association of, or formed by one or more of, the Contracting Authorities listed in this Specification.

— The current list of Companies includes, but is not limited to:

a) A Services Teckal Company;

b) A Trading Company;

c) A Housing and Regeneration Company;

d) Graven Hill Village Development Company Ltd, Graven Hill Village Holding Company Ltd, Crown House Banbury Ltd, CSN Resources Ltd, CSN Associates Ltd.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/05/2018

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