Consultants’ Framework – Clerk of Works Services

Consultants’ Framework – Clerk of Works Services

Partick HA intends to establish a Consultants’ Framework Agreement, which will provide the consultancy services it requires to deliver a programme of development, planned maintenance and major repairs projects over four years starting in June 2013.

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Partick Housing Association Limited

Development, 10 Mansfield Street,

Glasgow

G11 5QP

UK

Nick Ronan

+44 1413573773

nronan@partickha.org.uk
www.partickha.com

1.2

Address from which documentation may be obtained


Partick Housing Association Limited

Development, 10 Mansfield Street,

Glasgow

G11 5QP

UK

Nick Ronan

+44 1413573773

nronan@partickha.org.uk

1.3

Completed documents must be returned to:


Partick Housing Association Limited

Development, 10 Mansfield Street,

Glasgow

G11 5QP

UK

Nick Ronan

+44 1413573773

nronan@partickha.org.uk

2 Contract Details

2.1

Title

Partick Housing Association – Consultants’ Framework – Clerk of Works Services

2.2

Description of the goods or services required

Partick HA intends to establish a Consultants’ Framework Agreement, which will provide the consultancy services it requires to deliver a programme of development, planned maintenance and major repairs projects over four years starting in June 2013. The Framework Agreement will be established for six professional disciplines:

The numbers of consultants admitted to the framework for each discipline will be as follows:

Architect (including Landscape Architect) 3

Quantity Surveyor/ Employers Agent 3

Structural Engineer 3

Mechanical and Electrical Engineer 2

Clerk of Works. 2

Construction Design Management 2

The projects for which consultancy services will be required will vary in type, scale, and procurement route. It is not possible to be specific about the total volume or value of the work to be undertaken during the four year contract year period. Typically over a four year period the Association would expect to be procuring the following types of work.

– 2 no. new build housing projects with a works cost of c £5m each.

– 8 no. major repairs projects, involving work to the common parts of traditional sandstone tenements, with average works cost of £100,000.

– Planned maintenance work with a value of c. £500,000 per annum, including replacing windows, kitchens, bathrooms, central heating systems, door entry systems rewiring, back court improvements and redecoration of common parts.

The total estimated value of the works for which consultants are required is likely to be c. £3.2m per annum over the four year period. However not all projects will require a full design team and the consultancy services required will be tailored to the type and scale of each project. For smaller projects a lead consultant might be appointed from the framework with other disciplines sub-contracted as required.

Once the members of the framework are established PHA will purchase consultant services for individual projects under call-off contracts, taking cognisance of each consultant’s workload, capacity, specific experience for the type of service being commissioned, recent performance, and framework balance. The number and scale of contracts arising during the contract period cannot be guaranteed in value, scope or in total. The Association is not bound to use the services of any consultants appointed to the framework and being on the framework does not guarantee that any work will be awarded.

Consultants applying for admission to the shortlist for the Framework Agreement should have experience in the field of specialist housing and general housing needs, and an understanding of the aspirations of residents and occupiers of both public and private sector housing.

Consultants should be able to demonstrate experience or capability in designing and managing the construction of buildings to high sustainability standards for example Passive House standards.

Consultants should be able to demonstrate experience or capability in carrying out refurbishment and major repair projects to mixed tenure traditional tenemental buildings, and preferably of working in conservation areas and on historic and listed buildings.

Consultants should be able to demonstrate experience or capability in carrying out planned maintenance and major component replacement projects in occupied properties.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=252944.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=252944.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

2.3

Notice Coding and Classification

151110 Construction – General

150 … Glasgow & Strathclyde

2.4

Total quantity or scope of tender

The total estimated value of the works for which consultants are required is likely to be c. £3.2m per annum over the four year period. However not all projects will require a full design team and the consultancy services required will be tailored to the type and scale of each project. For smaller projects a lead consultant might be appointed from the framework with other disciplines sub-contracted as required.

The number and scale of contracts arising during the contract period cannot be guaranteed in value, scope or in total. The Association is not bound to use the services of any consultants appointed to the framework and being on the framework does not guarantee that any work will be awarded.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Consultants applying for admission to the shortlist for the Framework Agreement should have experience in the field of specialist housing and general housing needs, and an understanding of the aspirations of residents and occupiers of both public and private sector housing.

Consultants should be able to demonstrate experience or capability in designing and managing the construction of buildings to high sustainability standards for example Passive House standards.

Consultants should be able to demonstrate experience or capability in carrying out refurbishment and major repair projects to mixed tenure traditional tenemental buildings, and preferably of working in conservation areas and on historic and listed buildings.

Consultants should be able to demonstrate experience or capability in carrying out planned maintenance and major component replacement projects in occupied properties.

4 Administrative Information

4.1

Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

a) Time-limit for obtaining documentationb) Deadline for requests to participate
01-03-2013  Time  12:00

c) Dispatch of invitations to tender  18-03-2013

d) Estimated award date  27-05-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=252944

5 Other Information

5.1

Additional Information

(SC Ref:252944)

5.2

Additional Documentation

Partick HA PQQ Consultants (Clerk of Works) 28-1-13

5.3

Publication date of this notice

30-01-2013

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