Consultants Framework for Estates and Facilities Management

Consultants Framework for Estates and Facilities Management

6 Lots. Lot 1 – Architectural Services. Acting as principal design consultant for projects. Leading the design team through the project’s various stages. Primary responsibilities of the Architect are the aesthetic appearance of the building, obtaining statutory approvals.

United Kingdom-Oxford: Advisory architectural services

2015/S 142-262076

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Brookes University
Estates and Facilities Management Gipsy Lane Headington
Contact point(s): http://www.brookes.ac.uk
For the attention of: Diane Davies
OX3 0BP Oxford
UNITED KINGDOM
Telephone: +44 1865484718
E-mail: procurement@brookes.ac.uk

Internet address(es):

General address of the contracting authority: www.in-tendhost.co.uk/oxfordbrookes

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: university

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Consultants Framework for Estates and Facilities Management 6 Lots 4+2 yrs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 18

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 40 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This Pre-qualification Questionnaire (PQQ) relates to Contract Notice reference number (to be confirmed when known )published on 2.7.2015 in the Official Journal of the European Union (OJEU). The purpose of this PQQ is to enable Oxford Brookes University (OBU) to evaluate the most economic and financial standing, technical ability and capacity of Candidates who have expressed an interest for undertaking the provision of professional consultancy services in connection with the University’s ten year Estate Investment Plan (EP).
Stage 2 will be divided into 6 lots please see documentation for explanation.

II.1.6)Common procurement vocabulary (CPV)

71210000, 71310000, 71530000, 50750000, 71520000, 71200000, 71320000, 71540000, 71400000, 50720000, 71350000, 71420000, 71500000,71220000, 50760000, 50710000, 71240000, 71250000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework offers no guarantee of a minimum amount of services either by value or number of contracts.
Oxford Brookes University is commencing a tender process for the establishment of Professional Services Framework for a 4+2 year period that will provide professional services in connection with the delivery of the Estates Investment Plan and other services associated with Oxford Brookes Universities estate as and when required. The framework will be structured in the following Lots covering:
Lot 1 – Architectural Services
Acting as principal design consultant for projects. Leading the design team through the project’s various stages. Primary responsibilities of the Architect are the aesthetic appearance of the building, obtaining statutory approvals, and designing an efficient and effective space layout that meets the needs of the client department. Specialist services such as acting as Principal Designer and providing fire, acoustic and cladding specialists may be sourced through and provided by this Lot.
Lot 2 –Building Services
Design of the mechanical and electrical services, which will include heating and cooling systems, water supplies, electrical supply, lighting and power, fire protection, and above-ground drainage. Specialist services such as acting as Principal Designer and providing fire, acoustic and cladding specialists may be sourced through and provided by this Lot.
Lot 3 Structural Engineering Services
The Civil/Structural Engineer will advise on the structural form of the building, materials, underground drainage, and compliance with construction standards. Specialist services such as acting as Principal Designer and providing fire, acoustic and cladding specialists may be sourced through and provided by this Lot.
Lot 4 Project Management and Contract Administration of Building Projects
a) Feasibility Study — checking whether the project is feasible and preparing an early estimate of cost. Advising the client of any responsibilities under health and safety legislation (e.g. Construction (Design and Management) Regulations 2007 and Control of Asbestos regulations 2012).
b) Planning Process — manage and assist with the planning process, gaining Building Regulations consents / sign-off etc, where applicable.
c) Specification — producing a written technical specification of the work to be carried out including contract conditions. Obtaining planning and building control consents. Ensuring that any necessary surveys, e.g. asbestos surveys, are commissioned in accordance with the relevant Council’s policies and procedures.
d) Site Management — regular site visits to check on progress, conduct of works and quality of work.
e) Handover — accepting the finished project, if complete, snagging and checking that all commissioning and testing has been carried out.
f) Invoice Check — checking that invoices are valid, accurate and reflect the work that has been carried out. Recommending them for payment.
Lot 5 Cost Management of Building Projects
The cost consultant will provide cost information to assist the client’s decision-making, particularly when there are alternative courses of action or changes proposed.
Lot 6 Project Management and Full design Services
Provision of all the services from Lot 1 to Lot 5
Professional Services to support Building Projects including Architectural, Building Services, Structural Engineering, Project Management and Contract Administration and Cost Management. Specialist services such as acting as Principal Designer and providing fire, acoustic and cladding specialists may be sourced through and provided by this Lot.
Suppliers will be expected to work collaboratively with each other and with other organisations contracted to Oxford Brookes University to deliver the requirements of the Estates Investment Plan services as required.
Applicants should note that in expressing an interest in a Lot they will be expected to deliver all of the requirements within that Lot. Those applicants interested in submitting a response to more than one Lot should make it clear which Lot is being applied for. If submitting multiple applications covering Lots 1, 2, 3, 4, 5 and 6, an applicant who is successful at the end of the award stage will only be awarded a single position on the framework to provide services for the Lots they are awarded. Oxford Brookes University will only allow a single application to be made on behalf of a Group of Companies or subsidiaries of a Parent Company.
II.1.6)Common procurement vocabulary (CPV) 71210000, 71220000, 7124000, 71250000, 71420000, 71310000, 71320000, 71520000, 71530000, 71540000, 50710000, 50720000, 50750000, 50760000.
Estimated value excluding VAT:
Range: between 1 and 40 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework duration will be set for four years plus an option of two years extension. In the event that Oxford Brookes University carries out a review of the framework including but not limited to the performance of the suppliers and it is revealed that the framework established does not achieve its overriding objectives, Oxford Brookes University reserves to exercise the right toO terminate the framework at any time.
Oxford Brookes University reserve the right to place work with an alternative supplier within each lot when the level of business places with any one supplier exceeds 50 % of the suppliers annual turnover.
Provisional timetable for recourse to these options:
in months: 72 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Those invited to tender will be advised in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

A range of options will be made available by Oxford Brookes University within the Framework Agreement including monthly payments, time charges with financial incentives related to scheme budget. Full details of the payment mechanism will be included in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

(i) For Unincorporated Joint Ventures it will be necessary for each member of the group to sign an undertaking that they will be jointly and severally bound for the due performance of the contract.
(ii) For Single Legal Entities/Incorporated Joint Ventures submitting an acceptable offer, the consortium must provide a Corporate statement of intent to form itself into a single legal entity before any contract can be awarded.
The Applicant must state in its expression of interest to this Notice whether it is an Incorporated Joint Venture (stating the date of Incorporation) or an Unincorporated Joint Venture (Joint and Several Liability). In the case of an Unincorporated Joint Venture (Joint and Several Liability) the applicant must also confirm the names of all the contracting entities with the Employer should they be selected to tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: A Parent Company Guarantee will be required where the financial assessment of the applicant does not meet the required level for the contract. In the event of an applicant not meeting the minimum financial criteria, and where a parent company structure exists, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria. This may potentially result in escalation up to the ultimate parent or failure of financial assessment where the ultimate parent company does not meet the financial assessment criteria.
For a joint and severable liable joint venture each constituent of the joint venture shall meet at least 60 % of the financial standing stated for this contract, or where a parent company structure exits, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria.
Where an integrated joint venture is proposed, Parent Company Guarantees will be required.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. The supplier must declare if it or any of its directors any other person who has powers of representation, decision or control of the supplier has been convicted of any of the following offences—
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(20) or section 1 of the Prevention of Corruption Act 1906.
(c) the common law offence of bribery
(d)bribery within the meaning of section 1, 2 or 6 of the Bribery Act 2012, or section 113 of the Representation of the People Act 1983
(e) any of the following offences, where the offence relates to fraud affecting the European Communities” financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(31) or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) the possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act
(f) any offence listed
(i) in section 41 of the Counter Terrorism Act 2008; or
(ii) in Schedule 2 to that Act where the court has determined that there is a terrorist connection;
(g) (g) any offence under sections 44 to 46 of the Serious Crime Act 2007 which relates to an offence covered by sub paragraph (f) in Article 57;
(h) money laundering within the meaning of section 340(11) and 415 of the Proceeds of Crime Act 2002;
(i) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996;
(j) an offence under section 4 of the Asylum and Immigration (Treatment of Claimants etc.) Act 2004;
(k) an offence under section 59A of the Sexual Offences Act 2003
(l) an offence under section 71 of the Coroners and Justice Act 2003
(m) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(n)any other offence within the meaning of Article 57(1) of the Public Contracts Directive
(i) as defined by the law of any jurisdiction outside England and Wales and Northern Ireland; or
(ii) created, after the day on which these Regulations were made, in the law of England and Wales or Northern Ireland.
Oxford Brookes University shall treat as ineligible and shall not select a supplier that has been convicted of any of the above offences
Oxford Brookes University may apply to the relevant competent authority to obtain further information regarding the supplier and in particular details of convictions of the offences listed above if it considers it needs such information to decide on any exclusion referred to above.
In any case, where a supplier or its directors or any other person who has powers of representation, decision or control has been convicted of an offence described in Article 57, paragraph (1), Oxford Brookes University may disregard the prohibition described there if it is satisfied that there are overriding requirements in the general interest which justify doing so in relation to that economic operator in order to maintain or enable sufficient competition.
2. The Supplier must declare if any of the grounds for discretionary exclusion as described in section 3.1 of the pre qualification questionnaire apply.
3 All new legal and regulatory requirements.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required:
For Lot 1 suppliers must have a minimum annual turnover of 500 000 GBP;
For Lot 2 suppliers must have a minimum annual turnover of 500 000 GBP;
For Lot 3 suppliers must have a minimum annual turnover of 500 000 GBP;
For Lot 4 suppliers must have a minimum annual turnover of 500 000 GBP;
For Lot 5 suppliers must have a minimum annual turnover of 500 000 GBP;
For Lot 6 suppliers must have a minimum annual turnover of 1 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Means of proof required — Suppliers must provide (along with their expression of interest to this Notice) the following:
(a) a list of the applicant companies that will contract directly with Oxford Brookes University whether in their own rights or as part of a Joint Venture or other formal partnership to provide the technical capacity necessary to deliver the work under the contract and a statement of the technical services provided by any such companies.
(b) for the Supplier and any applicant companies identified under Section III.2.3(a) they will be required to demonstrate technical capacity and past experience carried out over the past five years against the following criteria:
More details can be found in the Pre Qualification Questionnaire
More details can be found in the Invitation to Tender Documents which detail the scope of service and the award criteria. These documents are available by emailing the named person in Section 1 of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Oxford Brookes – 2014 – 0193

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.10.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.10.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise. Suppliers instructions how to express interest in this tender are done through registering your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://in-tendhost.co.uk/oxfordbrookes to enable you to do this.

To proceed with the application download a pre qualification questionnaire and complete this and submit it on the In-tend portal by the due date of 17:00 3.8.2015
Expressions of interest must be submitted from the applicants‘s registered office address. Each member of a Joint Venture (JV) must submit a letter from their own registered office confirming all company names in the proposed JV.
Applicants should note that Oxford Brookes University may choose to publish the names of Applicants/Tenderers on its tender list for this contract after invitation to tender letters have been dispatched.
This procurement falls within the scope of HM Revenue and Customs’ Construction Industry Scheme.
Successful Suppliers to Lot 1 will be appointed to fulfil the duties of Principal Contractor and CDM Co-ordinator under the Construction (Design and Management) Regulations 2015.
A completed pre qualification questionnaire must be submitted on In-tend no later than 17:00 3.8.2015.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Oxford Brookes University will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers.
Appeals must be lodged in accordance with the Public Contracts Regulations 2015 as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.7.2015

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