Continuing Health Care Services in Urban Gloucestershire

Continuing Health Care Services in Urban Gloucestershire

Home based services are the most challenging across social care services and are the enabling platform to achieve the wider commissioning intentions.

United Kingdom-Gloucester: Health and social work services

2015/S 213-389187

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire County Council
Shire Hall
For the attention of: Mrs Georgina Boylett
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452328900
E-mail: georgina.boylett@gloucestershire.gov.uk

Internet address(es):

General address of the contracting authority: www.gloucestershire.gov.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Gloucestershire County Council
Shire Hall
For the attention of: Mrs Georgina Boylett
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452328900
E-mail: georgina.boylett@gloucestershire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gloucestershire County Council
Shire Hall
For the attention of: Mrs Georgina Boylett
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452328900
E-mail: georgina.boylett@gloucestershire.gov.uk

Tenders or requests to participate must be sent to: Gloucestershire County Council
Shire Hall
For the attention of: Mrs Georgina Boylett
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452328900
E-mail: georgina.boylett@gloucestershire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Gloucestershire Clinical Commissioning Group
5220 Valiant Court, Gloucestershire Business Park
GL1 4FE Brockworth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Home Care and Continuing Health Care Services in Urban Gloucestershire — Invitation to Tender for a Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The Framework Agreement is to be issued for 5 years plus a further 2 years subject to performance, 7 years in total.
The rationale in informing the duration of the agreement is as follows:
— To allow Providers to invest in changes that may be required for new ways of working and to develop more effective working practices.
— National guidance around best practice within the public sector from both a commercial and commissioning perspective encourages the focus and move to outcomes based commissioning. The guidance recognises and confirms the needs for greater security and commitment to the markets concerning contracting, joint commissioning with Health, and the scope and range of other community services.
— The market norm concerning social care services (specifically home care) is to longer term arrangements of between 5 to 7 years. The existing arrangement in Gloucestershire was let for a term of 8 years.
— Engagement with the Market and Providers (both in and out of county) over the course of the last 12 months confirms the need for longer duration agreements to enable investment in carers and the service. This is especially important if the Council wishes to achieve outcomes based provision, reduce capacity issues, develop and sustain the carer network (caring as a career), achieve provider collaboration, and support joint commissioning to achieve and deliver efficiencies.
— Short term agreements do not support collaborative working between the commissioners and the providers. A recent in-county pilot evidenced it can take an investment of up to 2 years for this to become effective. Therefore there is no incentive for either party to work in the short term.
— Taking the experiences and lessons learnt from other Councils across the UK, including feedback from Providers recently involved in tendering for home based services, commissioners are looking at similar or the same duration of agreements, It is also an historical norm.
— Home based services are the most challenging across social care services and are the enabling platform to achieve the wider commissioning intentions. The services are complex and involve substantial risk, cost and challenges in transferring service users and care staff with any TUPE implications between incoming and outgoing Suppliers. More critically and higher risk is to the migration of Service Users especially those with Dementia between providers. Frequency of change should therefore be kept to a minimum.
— The duration of the agreement has a direct impact on carer investment and market capacity therefore this also informs and determines the term to protect the most vulnerable and ensure security of supply.
— Commissioning investment in resources and systems is required to ensure the commissioning intentions are delivered and the relevant outcomes are achieved, It is only viable to do so over the term(s) specified.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 42 000 000 and 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Gloucestershire County Council in partnership with the Gloucestershire Clinical Commissioning Group (CCG) is commissioning Community Based Support services in the home for Health and Social Care for the Urban areas of Gloucestershire. Our commissioning intention is to keep people safe, well and as independent as possible in their own homes for as long as possible.
This Procurement will set up 1 or 2 framework agreements to provide Community Based Support Services in the Home within the urban areas of Gloucestershire. The final decision on the number of framework agreements will be decided during the procurement process.
The Services required under this procurement fall within Schedule 3 of the Public Contracts Regulations 2015 (SI 2015/102) and is therefore not bound by all of its requirements. Consequently, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment.
The Council will follow its own modified version of the Competitive Dialogue process prescribed under regulation 30. The modified process reflects the importance of the statutory requirements of the Council to the Service Users requiring support, the immediate nature of care services in the home and maintains the principles of fairness, openness and transparency.

To access the ITT documents relating to this Contract Notice please register on our e-procurement portal: www.supplyingthesouthwest.org.uk

The Council has published a Contract Notice for the establishment of the Dynamic Purchasing System for the Rural areas of Gloucestershire. This can be found at: http://ted.europa.eu/udl?uri=TED:NOTICE:345817-2015:TEXT:EN:HTML

II.1.6)Common procurement vocabulary (CPV)

85000000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Framework Agreement is divided in to 2 Lots (Urban zones):
1— Cheltenham.
2— Gloucester.
This Framework Agreement is for a duration of 5 years, plus a further 2 years subject to performance.
The Council reserves the right to invite a variant bid during the course of the procurement process (Lots 1 and 2 combined), subject to revised financial minimum standards.

II.2.2)Information about options

Options: yes
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See ITT documents.
Minimum level(s) of standards possibly required: — Satisfactory bank reference. — Annual turnover of at least 12 000 000 GBP for mandatory bids, 18 000 000 GBP for variant bids (if requested). — A CreditSafe score of at least 30 for mandatory bids, at least 40 for variant bids (if requested) — Net assets of at least 1 000 000 GBP. — For Consortium bids, the lead organisation must be identified and have annual turnover and net assets that meets the above criteria. — Financial standing score of 50. — If use of the Contractor’s Parent Company financial standing is required to meet the minimum requirements, a Parent Company guarantee will be required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Care Quality Commission registered Operators.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2
Objective criteria for choosing the limited number of candidates: Operators who do not meet the minimum standards within the Pre Qualification Questionnaire will not be selected to participate in the Dialogue Phase. No other limitations will be placed on the number of operators through the procurement process.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A3RG-2RJG93
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 4.1.2016 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Additional information about authorised persons and opening procedure: Additional information about authorised persons and opening procedure: Authorised representatives of Gloucestershire County Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.10.2015

Enjoyed this post? Share it!