Contract for Catering Service Cambridge
For the provision of Café and Hospitality Services for the Clinical School and Capella Buildings.
United Kingdom-Cambridge: Catering services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Chancellor, Masters And Scholars of The University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Contact point(s): Procurement Services
For the attention of: Heather Ajimi
CB3 0TX Cambridge
General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge
Electronic access to information: https://in-tendhost.co.uk/universityofcambridge
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofcambridge
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKH1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The Clinical School (main building) is looking for a catering service for its students and staff to begin 1.5.2017. The Clinical School will be increasing its student numbers from 540 to 840 (starting in 2017, gaining full numbers by 2019) and, together with roughly 100 administrative staff, this means the catering service will need to anticipate an increasing footfall in the café.
The building itself consists of four floors: Basement, Ground Floor, First Floor and Second Floor. The café is located next to the entrance on the Ground Floor, which consists mainly of teaching and meeting rooms and the student common room. The Clinical School’s library is on the First Floor and the Second Floor houses numerous offices and further meeting and teaching spaces.
A challenge of the site is that clinical students do not spend all of their teaching time at Addenbrooke’s but around other teaching hospitals in the area. Therefore, the catering provider will have to work with the Clinical School staff to predict these peaks and troughs in service. The newly refurbished café will have capacity for c.100. The catering provider will be expected to advertise the café and have innovative ideas for encouraging its usage and increasing its visibility in the school.
The refurbished building has been designed to be a welcoming public space for all of the building’s users and the catering providers must contribute to this goal. Core opening times will be between 9:00 and 15:00, providing a small selection of breakfast items but primarily focusing on a lunch and drinks/snacks service. The caterer may choose to open for longer if they feel this is beneficial and viable. In a survey conducted to gauge the potential future usage of the café, the results indicated that around 14 % of the building’s users will use it every day, 25 % 3-4 times a week, and 35 % 1-2 times a week.
II.1.6)Common procurement vocabulary (CPV)
55520000, 55330000, 55500000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As set out in the Tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
In order to qualify for consideration, tenderers shall be able to provide evidence of the following conditions
1. Only firms holding, at the time of tender, Public Liability insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
2. Only firms holding, at the time of tender, Employer Liability Insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
3. Other criteria and means of Proof as identified in the ITT documents.
Minimum level(s) of standards possibly required: As above and as set out in the Tender documents.
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Heather Ajimi.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
within the meaning of the Public Contracts
Regulations 2006 (Directive 2004/18) and is not
subject to the procurement legislation. Where the
University advertises contracts in the Official Journal
of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed
does not amount to a legally binding offer by the
University to follow the process so described. The
University reserves the right not to follow or to modify
the procedures as the University considers necessary.
The tender process is being conducted electronically
Suppliers are required to register on this website:
order to receive documentation. After registering the
tender documentation can then be downloaded.
All tender responses and any supporting
documentation must be submitted through this
system. There must be no postal correspondence
from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or email.
VI.5)Date of dispatch of this notice: