Contract for Catering Service Cambridge

Contract for Catering Service Cambridge

For the provision of Café and Hospitality Services for the Clinical School and Capella Buildings.

United Kingdom-Cambridge: Catering services

2017/S 014-022614

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters And Scholars of The University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Contact point(s): Procurement Services
For the attention of: Heather Ajimi
CB3 0TX Cambridge
United Kingdom
E-mail: purchasing.intend@admin.cam.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Electronic access to information: https://in-tendhost.co.uk/universityofcambridge

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education/research

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UCAM 105/16 For the provision of Café and Hospitality Services for the Clinical School and Capella Buildings.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract for a new catering service is for two of the School’s buildings: the Clinical School (main building) and Capella (opening mind-2018). It is our hope that in offering a large-scale contract, resources will be shared and economised allowing for a higher quality, cost-effective service across the two buildings.
The Clinical School (main building) is looking for a catering service for its students and staff to begin 1.5.2017. The Clinical School will be increasing its student numbers from 540 to 840 (starting in 2017, gaining full numbers by 2019) and, together with roughly 100 administrative staff, this means the catering service will need to anticipate an increasing footfall in the café.
The building itself consists of four floors: Basement, Ground Floor, First Floor and Second Floor. The café is located next to the entrance on the Ground Floor, which consists mainly of teaching and meeting rooms and the student common room. The Clinical School’s library is on the First Floor and the Second Floor houses numerous offices and further meeting and teaching spaces.
A challenge of the site is that clinical students do not spend all of their teaching time at Addenbrooke’s but around other teaching hospitals in the area. Therefore, the catering provider will have to work with the Clinical School staff to predict these peaks and troughs in service. The newly refurbished café will have capacity for c.100. The catering provider will be expected to advertise the café and have innovative ideas for encouraging its usage and increasing its visibility in the school.
The refurbished building has been designed to be a welcoming public space for all of the building’s users and the catering providers must contribute to this goal. Core opening times will be between 9:00 and 15:00, providing a small selection of breakfast items but primarily focusing on a lunch and drinks/snacks service. The caterer may choose to open for longer if they feel this is beneficial and viable. In a survey conducted to gauge the potential future usage of the café, the results indicated that around 14 % of the building’s users will use it every day, 25 % 3-4 times a week, and 35 % 1-2 times a week.

II.1.6)Common procurement vocabulary (CPV)

55520000, 55330000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please note.
In order to qualify for consideration, tenderers shall be able to provide evidence of the following conditions
1. Only firms holding, at the time of tender, Public Liability insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
2. Only firms holding, at the time of tender, Employer Liability Insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
3. Other criteria and means of Proof as identified in the ITT documents.
Minimum level(s) of standards possibly required: As above and as set out in the Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UCAM 105/16

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.2.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.2.2017 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Heather Ajimi.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University of Cambridge is not a public body
within the meaning of the Public Contracts
Regulations 2006 (Directive 2004/18) and is not
subject to the procurement legislation. Where the
University advertises contracts in the Official Journal
of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed
does not amount to a legally binding offer by the
University to follow the process so described. The
University reserves the right not to follow or to modify
the procedures as the University considers necessary.
The tender process is being conducted electronically
via In-tend.
Suppliers are required to register on this website:

https://in-tendhost.co.uk/universityofcambridge in

order to receive documentation. After registering the
tender documentation can then be downloaded.
All tender responses and any supporting
documentation must be submitted through this
system. There must be no postal correspondence
from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or email.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.1.2017

 

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